Jennifer Eberhard
Hard Working, Diversified and Personable
Brighton, CO
Hello, my name is Jennifer Eberhard. I would like to introduce myself to you, as well as my working ethic and abilities. Working well with a variety of people to accomplish goals, I make many tasks enjoyable and use time efficiently. With excellent experience in the fast paced office environment, I understand the importance of prioritizing tasks and the ability to stay organized. Thirsting for knowledge, I acquired an Associates of Arts Degree from Aims Community College, and have recently returned back to college to complete my Bachelors Degree in Business.
Work Experience
Office Administrator
February 2008 to Present
303-659-2192
Duties and tasks include, but not limited to sole operation of front desk including answering multiple line phone system, greeting visitors and daily administrative support for Pastor, Music Director, Children & Families, and Youth Director and Accounts Payable. Daily member services include maintenance of the church member database, being friendly and available to members who call or come in the office. I process payroll for church employees and children center employees with discretion and confidentially. Order/maintain all office supplies, copy paper and maintain contracts and maintenance of all office machines, including basic network and computer IT troubleshooting. Assisting in various Sunday worship preparations and set-up; ordering of supplies for church kitchen and Sanctuary.
Responsible for production of weekly Sunday bulletin including, layout design, tracking content, proof-reading and printing of final product. Responsible for production of monthly newsletter (8-14 pages) including layout design, proof-reading, printing and preparing for USPS bulk mailing. Responsible for weekly e-update set up with content and emailed out to church member through website automation. I have also created a bulletin/worship calendar to maintain, now knowing when and where items/events are to be communicated to congregation of 200+ (bulletin, e-update and newsletter). One of my first adjustments was to adapt the "Building Master Calendar" from an Excel spreadsheet, viewable by only one person, to an online interactive calendar viewable by all staff and congregation members. I am responsible for tracking building rental paperwork, payment and contracts, as well as church committees building use and meeting times.
I have even been able to take on multiple tasks as requested, compared to previous employees in this position with office procedures being more organized and the use of recurring scheduled tasks. I was part of the process of updating the public website and opening new forms of member communications, as well as currently posting and updating of articles on the website. As needed I attend meetings & organize minutes for committees. Over summer 2010, I was planning a large part of Sunday worship and the contact for all guest pastors. I was complimented multiple times on the process and thought through logistics that were all laid out for the visiting pastors.
Online Office Administrator - part time from home
August 2007 to January 2008
303-226-5650
Duties and tasks included, but were not limited to: Email filing for multiple clients and accounts (100's in a week). Entering construction scheduling into calendar on T3 internet portals- for direct job site use in planning. Data analysis for construction of job for IBM, Initial Document Review Schedule Analysis (August & September 2007). The importance in the accuracy of such work is only known during and after an audit when unknown hours are saved in reporting with immediate access to months/years of data.
Traffic Department Administrator
January 2001 to May 2007
303-286-8000
Last position tasks and skills included: Working with field foremen and project managers on daily tasks such as purchase orders, invoice approvals, time sheets and equipment transfers. Monthly and weekly billing deadlines for multiple projects, each procedure being unique. Maintain billing tracking for customers, to supply requested reports at moments notice. Developed streamline non-paper processes between four statewide offices through internet. Administer internet portal for department communication, shared files and email. Training project managers and foreman crew on internet based communications portal. Produce weekly cost reports in user- friendly format using advanced Excel functions. Setup and track correspondence for subcontract agreements and required state/federal forms. Tracking and approval of department purchase orders and utility bills.
Administrative Assistant, Purchasing Agent, Other past positions have included tracking and recording many clerical tasks including but not limited to: Developed working process for ordering fuel cards, and recording & tracking multi-state fleet fuel expenses for monthly invoice approx. $180,000. Developed procedure for ordering Nextel phones, and recording & tracking full company monthly cellular expenses for 350 phones approx. $30,000. Continuous work with job site superintends and general foremen to solve and approve invoice problems for accounts payable. Conducted personal training for assistants in purchasing department, even after transferred from the department. Rotating coverage for 30 line phone system as operator/front desk receptionist.
Driver Helper and Package Sorter
December 2000 to January 2001
303-286-6052
Temporary help during the Christmas season. Sorted packages at the hub, during an evening shift, and delivered packages door to door with UPS driver, during the day.
A "Floater" filling in when needed.
September 2000 to December 2000
303-777-0274
Set up process of quicker access to monitor inventory control system. Assisted in Accounts Payable processing. Daily Tasks included running inventory retention reports, running errands, various forms of data entry. I even got them caught up on over two and half years of filing.
Cashier, Return Booth Operator, and Cash Clerk company closed
June 1999 to September 2000
Duties as Cash Clerk -(last position held): Responsible for accurately balancing the transactions of previous day, counting each cashier's bag from previous day and counting out base amount for next day's cash bags. After transactions were balanced I would prepare the store's deposits (cash/checks), record credit card receipts and balance vault for next day and order currency for on-hand supply. Responsible for accuracy of sales data entered into corporate system, including running and distributing daily reports. I was also the contact for returning damaged/defective and items we couldn't sell to multiple vendors for Return Goods Request Credits. Once authorized I would pack goods for shipping, and follow up until credit was given. I completed paperwork and filed daily multi-copy separation for returns, shipments, sales and vault paperwork. I was also was trained as backup for the Accounts Payable clerk position.
Education
Earning my Bachelor's Degree in Business Managment
January 2011 to January 2013
Associates of Arts in Psychology
January 2000 to January 2004
Diploma
Skills
I work well with computers and consistent filing systems, and I am very familiar with many programs including Microsoft Office (Word, Excel, Publisher, PowerPoint and Access), AS/400, JD Edwards, GroupWise, Outlook Express, T3 internet portals, Citrix desktops, Church Management systems and Adobe PDFs, Adobe Photoshop & Illustrator. I learn new things easily and enjoy being able to develop or improve existing procedures. I am trustworthy and have multiple levels of experience with confidentiality and cash handling, working with and balancing retail cashier drawers, working deposits, entering payroll and tracking pledges. I thrive in busy situations, can handle the pressure of a deadline and hate to be idle. I have the drive to be successful while working on a simple daily task or a major project. Although I excel at many office tasks, helping people thrive is truly what I love. Normally casual and relaxed, with a good sense of humor I enjoy connecting with different types of people.
Additional Information
References available as requested.