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Office Manager

Office Manager - Barry Bullard Homes

Branford, FL


❑ Established a reputation in the business community for excellence in design, construction and customer service. 
❑ Service oriented advocate of strong relationships with company customers and vendors. 
❑ Functioned in a supportive role as the IT/Network Administrator in most of my positions. 
❑ Re-organized a company to improve the accounting departments, financial condition and reporting which helped position the company for a buy-out. 
❑ Improved productivity and workflows by selecting and implementing new accounting software and upgrading company technology. 
❑ Established a job creation tax credit program to take advantage of the available credits and grants for hiring within our area, resulting in a substantial payroll expense savings. 
❑ Brought financial statements and general ledger accounting "in-house" resulting in a substantial savings to the company of annual professional fees in excess of $ 50,000. 
❑ Worked closely with the company CPA to meet the financial reporting requirements for bonded jobs, prepared and submitted accounting data for yearly tax returns and quarterly financial statement compilations and reviewed tax planning strategies and changes in tax regulations. 
❑ Transformed numerous accounting departments at various companies implementing best practices for increased organizational efficiency and cost savings in many areas. Instrumental in working with management to reduce overall operating costs company wide. Influenced positive change in all of my positions, improving company moral, strengthening relationships and solving problems with effective solutions.

Willing to relocate: Anywhere

Authorized to work in the US for any employer

Work Experience

Office Manager

Barry Bullard Homes

2015 to Present

Full charge bookkeeper and office manager for a large luxury builder.


Gainesville Golf & Country Club

2014 to 2015

Controller functioning in both a micro and macro capacity, dealing with the organizational and financial aspects of cleaning up and catching up 8 months of accounting work in addition to maintaining the current workload. Brought order to chaos, put out numerous fires and quickly implemented internal controls, processes and procedures to stabilize the company.

Accountant II

Tower Hill Insurance

2013 to 2014

Re-insurance accounting. Prepared GAAP and Statutory basis financials for a holding company and 2 subsidiary companies. Prepared quarterly and annual statement book of financial analysis, reports and management notes required by statutory regulations. Was responsible for mining data using SQL queries, a statistical database and other methods to produce a 99 page statistical book of graphs and reports for management each month. Was responsible for monthly journal entries, reconciliations and reports. Worked with auditors and responded to auditor requests. Worked with Crystal Reports, Great Plains Dynamics, SQL and Access database as well as many other programs. Extensive user of Excel with advanced skills including experience with pivot tables and lookups.


B&M Equipment Rentals / Construction Equipment

2011 to 2013

Relocated the Accounting Department, establishing it from the ground up and hiring all new staff. In the process of this transition, I took the initiative to modernize the technology in the department and transform the workflows and processes with more progressive, more efficient methods of accounting and administration, reducing redundancy and putting in place effective controls and standards. Learned every aspect of the company through hands-on experience with all accounting tasks, enabling me to effectively train and manage the new accounting personnel with in-depth knowledge of their positions. 
❑ General ledger accounting, journal entries, bank and account reconciliations 
❑ Prepared financial statements and other financial analysis reports utilizing accounting software and Excel 
❑ Maintained numerous Excel spreadsheets for reporting and tracking of financial data and management reporting 
❑ Managed over 60 capital and operating loan accounts and maintained loan spreadsheets 
❑ Maintained fixed asset records for a large fleet of equipment spanning 3 locations 
❑ Maintained business licenses 
❑ Maintained vehicle and equipment tags and registrations 
❑ Managed bank and credit card accounts 
❑ Cash management and daily cash flow reporting 
❑ Processed A/P check runs; managed payables 
❑ Daily maintained and balanced bank account registers 
❑ Supervised and trained accounting personnel 
❑ Worked with management to bring positive change and improvements to company operations 
❑ Prepared all year-end schedules for the CPA 
❑ Maintained capital asset records 
❑ Reviewed and audited daily transactions for 3 locations and cash registers 
❑ Handled all insurance renewals 
❑ Filed all federal forms including IFTA 
❑ Prepared schedules for insurance audits

Accounting Software Support Analyst

Information Technology Department
Gainesville, FL

2011 to 2011

Provided remote and on-site support and training to firm clients.

Business Manager / Administrator / Controller

J. Deans Construction, Inc. and Vihlen Construction, LLC
Branford, FL

2002 to 2011

Branford, Florida 2002 to 2011 
Managed the office and field operations of a residential homebuilding company, as an owner/partner with the Builder, which included accounting, banking, business planning and assisting the builder with project 
design, planning and job supervision. 
❑ Controller duties 
❑ Purchased and maintained insurances and handled insurance audits 
❑ Maintained business licenses, keeping current with applicable laws and continuing education requirements 
❑ Managed the corporate image, marketing, and advertising for the company 
❑ Prepared construction contracts and company correspondence using MS Office Suite 
❑ Project design, planning and permitting 
❑ Conducted jobsite supervision and inspections, for quality control and progress review 
❑ Customer service and business relationship management 
❑ Sought out new business opportunities, properties and secured financing for new opportunities and construction projects 
❑ Researched current trends in the industry, including design and product trends

Assistant Network Technician

Information Technology Department
Live Oak, FL

1999 to 2000

Responsible for providing software and hardware support to all departments at the operations center and 6 branch locations in the North Florida area. 
❑ Handled internal calls for support from the various branches, as well as log and schedule work in a work order system that I setup 
❑ Responsible for purchasing, organizing and managing the computer inventory for the IT department 
❑ Installed new hardware, repaired existing hardware and installed software updates 
❑ Performed CAT 5 wiring, troubleshooting and configure routers, and wire buildings 
❑ Troubleshoot and resolve software and hardware problems

Full Charge Bookkeeper / Office Manager / Human Resource Administrator

Boone Welding & Waste
Gainesville, FL

1994 to 1999

Managed the accounting department making substantial improvements to the company by selecting and implementing new accounting software, refining processes and establishing new procedures. Updated the office technology and re-organized the filing systems replacing redundant, outdated methods with more modern, progressive and efficient systems. Created policy and procedure manuals, streamlined workflows and provided support and training to personnel as needed. Gained valuable experience with "public company" accounting through a buyout and several subsequent mergers. Prepared merger & acquisition entries, assisted with preparing annual budgets, monthly forecasts and prepared consolidated financial statements for multiple locations and lines of business. Responsible for programming and preparing reports for top management to aid in the preparation of annual budgets using Crystal Reports. 
❑ Full General Ledger accounting cycle 
❑ Financial statements and analysis 
❑ Cash management and reconciliations 
❑ Worked with company CPA & Auditors 
❑ Insurance audits 
❑ Cash management and reconciliations 
❑ Fixed assets management and accounting 
❑ Payroll processing, HR and benefits 
❑ Assisted with safety programs 
❑ Managed workers comp cases and audits 
❑ Maintained OSHA logs 
❑ Setup and maintained DOT truck files and safety records per regulations 
❑ IT support/network administration 
❑ Assisted with yearly parts inventory; organized the process and parts inventory 
❑ Supervised accounting staff


accounting and business

Seminole Community College

1985 to 1987

Additional Information

Core Competencies 
❑ General Ledger and Segmented Accounting 
❑ Month-End Close, Auditing & Reconciliations 
❑ Financial Budgeting, Forecasting and Analysis 
❑ Cash Flow Management 
❑ Supervise and Train Personnel 
❑ Establish Internal Controls & Procedures 
❑ Design and Improve Processes and Workflows 
❑ Policy and Procedure Manuals 
❑ Report and Forms Design 
❑ Relational Database Mgmt and Report Writers 
❑ Project and Operations Management 
❑ Tax Returns, Client Bookkeeping & Support 
❑ A/P, Purchasing, A/R & Collections 
❑ Payroll Processing, HR & Benefits Administration 
❑ IT Support - Software and Hardware 
❑ Inventory, Job Costing and Manufacturing Accounting 
❑ Fixed Assets Management & Depreciation 
❑ Proficient with a Wide Range of Accounting Software and Various Other Programs 
❑ Proficient with Microsoft Office Suite