Windows 7 / XP Excel PowerPoint Visio
MS-Word / WordPerfect QuickBooks Photoshop QuarkXPress
Web Design/HTML MS-Access Corel Illustrator
Admininstrative Assistant - Level II
October 2012 to October 2012
May 2006 to September 2012
PHARMACEUTICAL STRATEGIES STAFFING
Administrative Assistant Level II
RANDSTAD STAFFING US, LP.
Accounting. Data entry. Customer Service. Administrative Assistant Level II
Apartment Leasing Agent. Administrative Assistant Level II
KELLY SERVICES, INC.
Administrative Assistant Level II
HEAD START - DELAND, FL
Staff Assistant to Managers
Supported three managers with-in their departments. Collected and distributed Payroll for 200 employees bi-weekly. Supported the Educational Manager, the Special Services Manager and the Family Advocate Manager with all of their administrative duties. Utilized PowerPoint, Word, Excel, Access and Child Plus applications to organize and document various company projects. Did research in Child Plus on children listed in this database. Communicated with twelve Centers throughout Volusia County regarding their employee's Payroll and E-Time. Made sure that all Leave Slips were on time on a weekly basis.
July 2003 to May 2005
Research Production Coordinator
June 2003 to July 2003
Temporary Assignment. Checked styling, layout and exhibits on all research reports. Fixed and replaced exhibits upon request. Produced video, audio presentations with MS Producer. Uploaded multimedia presentations to company's Web site. Supported and spot-trained associates and research assistants.
Desktop Publishing Supervisor
June 2002 to March 2003
Responsible for coordinating the day-to-day activities of the Desktop Publishing Satellite to ensure the accuracy and timely completion of complicated statistical, textual and graphical presentations for the assigned user. Evaluated staff of 5 Operator's performance and wrote appraisals. Handled all disciplinary actions with Operators, solved problems quickly and appropriately and recommended probation and/or termination. Trouble shot problem documents. Provided continual support and training to users. Maintained a professional and pleasant working environment for all Operators and created a friendly and cooperative atmosphere for all users.
NEW JERSEY, N.J. Product Coordinator/Documentator
October 2000 to May 2001
Responsible for assisting Project Manager in creating/editing scripts for new Web site product lines. Utilize PowerPoint, Visio and Excel to organize and document various company projects. Updated and maintained MS Project files on a daily basis. Maintained company Web site. Created HTML files. Embedded queries into Web pages. Created HTML PowerPoint presentations to educate users of new Web Product Lines on company's Web site.
October 1999 to October 2000
Responsible for supervising a Presentation Center of seven operators. Took in jobs from bankers and delegated these jobs to operators on a daily basis. Negotiated deadlines with bankers. Reviewed operator's work for accuracy and their ability to complete work in a timely manner. Interacted with other shifts on turnovers and follow-up issues. Motivated staff to meet deadlines. Updated shift notes report. Responsible for creating a positive work environment for everyone.
Audio Visual Coordinator
April 1997 to February 1999
Responsible for overseeing the daily operation of the Presentation/Graphics Center. Consulted directly with Portfolio Managers and Senior Staff concerning their presentations. Updated quarterly presentations. Supplied support to domestic and overseas wholesalers. Motivated staff of 5 operators to meet completion deadlines. Worked closely with technical staff to install necessary software. Trouble shot problem documents. Converted files from the Mac platform to the PC platform. Scanned and cleaned up images in Photoshop. Recreated artwork from the Mac to the PC. Purchased supplies and equipment. Met with vendors and contracted consultants.
Assistant Supervisor Presentation/Graphics Center
June 1996 to February 1997
Responsible for the operations, performance standards and personnel functions of the Presentation/Graphics Center. Scheduled and managed workflow. Motivated staff of 25 operators to meet completion deadlines. Consulted directly with analysts on their ongoing presentations. Provided continual support and training to users. Trouble shot problem documents and worked with technical support staff to resolve hardware and network difficulties.
CONSULTANT/SOFTWARE SUPPORT SPECIALIST
March 1991 to June 1996
Worked at various brokerage/financial and law firms on temporary assignments. Trained employees in MS Office. Responsible for desktop publishing document creation for law firms using a variety of templates for internal and client presentations. Merges including Mail Merge. Organized and maintained client files; prepared budgets, created templates, macros, presentations, contracts and proposals documentation. Converted files.
Assistant to Senior Vice President
November 1989 to March 1991
Created presentations on the Macintosh and in Windows 3.0. Designed slides and overhead formats for business presentations: CPU figures, market information, organizational structure and product data. Supported and coordinated department of five professionals. Administered legal agreements and proposal documentation, internal reports and general correspondence. Prepared budgets and statistical analysis on a monthly basis. Assisted in the output of quarterly Newsletter. Managed department project time reporting needs. Researched and implemented a packaging cost cutting procedure for the monthly marketing reports, which resulted in an 85% cost saving for the company.
Certificate in Medical Interpreter Training
Organizational and supervisory skills; analytical problem solving abilities.
Enthusiastic and personable, committed to working as part of a team.
Fully trilingual in Spanish, Creole and Dutch.
Extensive knowledge of IBM/Compatible Computer and the Macintosh.