Beth Alexander

Office Manager

2011 to Present

• Planned and scheduled meetings, teleconferences.
• Coordinated travel and lodging
• Performed data entry
• Assisted with the planning and coordination of annual meetings
• Worked with printer on mass mailings

Documentation Controller/Executive Administrative Assistant

2009 to 2010

• Maintained all document master files; records of personnel qualifications and training; documentation relative to audits/inspections; training information database.
• Managed and tracked Standard Operating Procedures and Associated Documents.
• Assured all study-related documents were coded correctly and filed in the Trial Master File (TMF)
• Created and managed Confidential Disclosure Agreements.
• Responsible for photocopying, filing and ordering supplies.
• Planned and scheduled meetings, teleconferences, videoconferences, and company events.
• Maintained calendar of appointments, conferences, and meetings for management staff; staff and department vacation calendar log, and a personal information database.

Administrative Assistant II/CRF Designer/Documentalist

July 1997 to March 2009

• Provided CRFs (Case Report Form) for clinical trials, which facilitate the collection of clinical data and the building of a study database.
• Attended clinical trial team meetings and reviewed study protocols to assess data collection requirements of clinical study.
• Generated CRF based on study protocol and pre-defined data standards. Developed project specific data standard modules in collaboration with the Clinical Data Associate and Clinical Trial Manager.
• Performed SDTM (Study Data Tabulation Module) Annotations on CRFs (Case Report Forms).
• Established and maintained vendor relationships; ensured CRFs were printed and available for study start-up in a timely and efficient manner.
• Independently prioritized and managed multiple tasks simultaneously.
• Assured all documents were coded correctly that were to be filed in the Trial Master File (TMF).
• Provided administrative support to the Project Mangers in the Clinical Development Department of an international pharmaceutical company.
• Responsible for photocopying, filing, word-processing and editing confidential documents and projects.
• Prioritized and executed all correspondence for the Project Managers.
• Coordinated travel arrangements and prepared expense reports.
• Made arrangements for meetings within the department and assisted with preparations including creating slide presentations.
• Maintained a calendar of conferences, meetings, and appointments.
• Screened, processed, and assisted with all incoming calls.
• Arranged video-conferences, telephone conferences and follow-up calls.
• Coordinated all travel, lodging, and interview agendas for interview candidates.

Front Desk/Administrative Assistant

1996 to 1997

• Performed billing to clients twice a month and reconciled all invoice payments.
• Managed all confidential/non-confidential fax correspondence, mail, FedEx and UPS shipping.
• Performed data entry of records.
• Handled all incoming telephone calls.
• Responsible for all technical equipment in the office including maintenance, purchasing, and supplies.
• Maintained all filing and miscellaneous paperwork.