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C Blanco

Administrative Assistant (Contract Hire)

Santa Ana, CA

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Talented motivated administrative assistant skilled in all aspects of office management. Has extensive multi-tasking, organizational, customer support and government, and purchasing experience.

Work Experience

Administrative Assistant (Contract Hire)

L-3 Communications - Applied Technologies and Pulse Sciences
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San Diego, CA
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February 2007 to April 2008

• Support Contracts Manager and Contracts Administrator 
• Manages Outlook Calendar for office manager which includes meetings and conference scheduling 
• Organizes conferences/meetings, special events between visiting government/customer/vendors and company members 
• Develop and implement guideline procedures for quote procedures 
• Create flow charts for procedures for quotes 
• Update quote log on daily basis with customer information/amount of bid 
• Establish files and maintain contract records with discretionary/proprietary material on each customer bid 
• Initiate contract revisions/quotes for customer base 
• Assist foreign customers in Latin America using my ability to speak Spanish 
• Gather rationale information on parts for bids on quotes. 
• Gather both domestic and foreign travel information for proposal bids 
• Initiate contract opening and closing briefs after orders are received 
• Attend weekly status meetings; create and deliver action items/status meeting minutes using Excel spreadsheet. 
• Complete assigned tasks from Status Meetings and follow-up for status with attendees to assure completion of action items 
• Create and deliver a weekly report to corporate offices on bids and awards to corporate offices 
• Supports Purchasing Agent with orders tracking status of orders from vendors and subcontractors. 
• Aided engineers in their status of parts/inquiries from vendors. 
• Creates Excel document for purchase order tracking receiving/delivery 
• Supports customer service with domestic as well as foreign based customers 
• Created draft bid proposal drafts for Contracts Manager and Administrator 
• Gather per diem/travel information for proposals from not only corporate travel, but web site/online research for queries 
• Supports management on several tasks at one time 
• Maintains a good/productive working relationship with fellow employees

Administrative Staff Assistant

General Dynamics - NS
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San Diego, CA
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January 2003 to March 2004

• Supported two regional managers in Network Systems 
• Support offsite managers in the Far East, Mid East and Europe. 
• Meet deadlines of uploading proprietary reports onto Navy and company web site. 
• Maintain reconciliation of supply ordering on monthly basis. 
• Maintained Outlook calendar for office manager 
• Reconciliation of VISA accounts for offsite managers. 
• Generated domestic and foreign travel arrangements and expense folders including proprietary information necessary for trips. 
• Reconciled, documented and maintained personnel traveling expenses and logs. 
• Coordinated conferences, special events and catering setup for meetings between visiting government/customer/vendors and company members. 
• Initiated, created and implementation of administrative processes and procedures. 
• Ordered and maintained office supplies. 
• Assist visiting government (SPAWAR), Air Force, vendors and customer service representatives. 
• Customer service oriented. 
• Assure smooth flow of business for the office personnel 
• Maintained personnel records and discretionary/proprietary material.

Administrative Assistant II

University of California
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San Diego, CA
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April 1999 to July 2001

San Diego La Jolla, CA 
Structural Engineering Department 
 
• Met deadlines for a bi-weekly and monthly payroll for department of over 200 individuals entering into department's database. 
• Timekeeping and reconciling accounts at each payroll period into department's database. 
• Generated high and low value purchase orders for department with vendor interaction using department's database/IFIS system. 
• Was the purchasing agent for the Structural Engineering Department. Procured/gathered information from vendor for purchase bids/order processing for both low and high valued purchase orders. 
• Developed and implemented departmental guidelines/procedures for processing of high and low value purchase orders. 
• Generated and coordinated travel orders and expense reports for faculty/staff members into the university's IFIS system. 
• Completed expense reports for both domestic and foreign travel into the university's IFIS system. 
• Coordinated arrangements for conferences/events of frequent executive conferences and special events coupled with high customer service needs. 
• Completed and maintained personnel/new hire documentation as well as new student documents as well as proprietary documents. 
• Customer Service

Administrative Assistant

Adecco/TAD Technical
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Cypress, CA
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October 1994 to April 1999

Contract hire at The Boeing Company) 
 
• Completed accurate weekly payroll and timekeeping for department of over 400 personnel. 
• Coordinated and generated foreign and domestic travel arrangements. 
• Received, screened and distributed all correspondence to appropriate personnel. 
• Supported group's engineers on daily basis. 
• Maintained Outlook calendar scheduling with frequent changes between military and internal personnel. 
• Maintained personnel files. 
• Assisted visiting foreign and domestic vendors with appropriate services to meet needs. 
• Collaborated interdepartmentally on special projects/team player. 
• Contributed to Parts Costing Departmental Award in winning the Silver Eagle Award in 1999. 
• Created area map for conferences in resulting in receiving certificate of merit and monetary award in 1999 and continued to be used company wide for future conferences. 
• Collaborated with other department to complete special projects for security issues for foreign visitors and vendors. 
• Procured information from vendors and military visitors for submission of forms to Security Department 
• Created PowerPoint presentations for program reviews. 
• Report typing. 
• Catering, special events, customer service and conference scheduling. 
• Assisted other administrative assistants as needed. 
• Have assisted in teleconferencing during conferences using the Boeing conferencing system.

Senior Secretary

McDonnell-Douglas
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Long Beach, CA
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April 1986 to June 1991

• Completed accurate weekly payroll and timekeeping for department of over 400 personnel - Tooling Department, Bldg. 54 
• Senior Secretary assigned to the Program Office on -T-45 Program, but assigned to the Scheduling Group interacting with NAVAIR and the Air Force. 
• Assisted both visiting vendors and military during Program Reviews. 
• Coordinated and generated foreign and domestic travel arrangements. 
• Received, screened and distributed all correspondence to appropriate personnel. 
• Supported group's engineers on daily basis. 
• Assisted visiting foreign and domestic vendors with appropriate services to meet needs. 
• Collaborated interdepartmentally on special projects/team player. 
• Collaborated with other department to complete special projects for security issues for foreign visitors and vendors. 
• Procured information from vendors and military visitors for submission of forms to Security Department 
• Created PowerPoint presentations for program reviews. 
• Report typing. 
• Catering, special events, customer service and conference scheduling. 
• Assisted other administrative assistants as needed. 
• Have assisted in teleconferencing during conferences Program Reviews.

Education

Foundation College -
San Diego, CA

2002

Court Reporting Studies

Cerritos Junior College -
Norwalk, CA

Additional Information

SPECIAL SKILLS 
• Microsoft Office 
o MSWord 
o PowerPoint 
o Excel 
o Outlook 
• 10 Key 
• Purchase Orders 
• Types 60-80 wpm 
• Bilingual/Spanish 
• Vendor Bids 
• Customer Service 
• Dictaphone 
• Boeing/McDonnell-Douglas experience