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Executive Assistant

Executive Assistant

Baytown, TX


Work Experience

Executive Assistant

Kirby Corporation and Kirby Inland Marine, LP

February 2008 to April 2011

Began as EA supporting the former VP of Planning & Development, CFO and Investor Relations department for Kirby Corporation. Upon the VP of Planning & Development's promotion to President of Kirby Inland Marine, I moved into that spot as his EA. Duties included but not limited to: 
• Provided usual administrative support to the CFO, VP of Investor Relations & VP of Planning & Development 
• Prepared extensive itineraries and shipped presentations for Investor Roadshows assuring their delivery prior to appointments 
• Prepared Board of Directors info and presentations 
• Organized Investor Relation and Lender events to include boat rides and dinners 
• Preparation of quarterly reports with appropriate distribution 
• Liaison between the President and his direct reports 
• Expense reports and other duties as assigned

Senior Executive Assistant to the CEO

Memorial Hermann Southeast Hospital

March 2005 to January 2008

• Usual and customary administrative support 
• Calendar management 
• Meeting planning 
• Composition of written correspondence independently and from dictation or verbal direction 
• Presentations 
• Physician contract administration 
• Managed and tracked hospital capital expenditure requests 
• Worked effectively with corporate office, executive team, medical staff and departmental leadership to maintain a cooperative relationship throughout the hospital 
• Maintained strict confidentiality in work performance 
• Maintained CEO's Outlook by reading emails, taking necessary actions, and triaging into appropriate folders 
or 2

Personal Executive Assistant to the CEO

Jardine Lloyd Thompson
Houston, TX

2002 to 2005

• Supported the CEO of the Healthcare Benefits Division of this worldwide insurance company (several mergers involved) 
• Calendar management, both business & personal 
• Extensive travel arrangements, both personal and business for CEO and family as well as all producers in the company 
• Extensive meeting planning both onsite and offsite 
• Maintained personal financial accounts for CEO and family to include bill paying, banking, and investment accounts 
• Scheduled/coordinated home repairs 
• Prepared expense reports for CEO & producers 
• Obtained & maintained nationwide licensure for all producers and company 
• Audited commission accounts for proper payment 
• Supervised Receptionist and Operations Assistant

Personal Executive Assistant to the COB

Ocean Energy, Sable Minerals, Plains Resources

2000 to 2002

Supported this high level individual throughout a series of mergers in which he maintained status as Chairman of the Board) 
• Extensive and challenging personal calendar management for Chairman and his family including 4 children under age 10 
• Interviewed and assisted with hiring of nanny, house assistant and other household employees 
• Liaison with personal aircraft management to include scheduling domestic and international travel for both business and personal trips 
• Coordinated many social events in Houston as well as other cities 
• Daily liaison with private hunting lodge staff in another state which was accessible only by air or boat; coordinated weekly fall hunting trips with shuttle to and from lodge 
• Assisted with opening of summer home in another state assuring proper cleaning, repairs, food delivery and coordinating travel for family and friends to and from throughout the season 
• Assisted with gift buying, wrapping and delivery for special events and Christmas 
• Maintained extensive contacts file 
• Participated in YPO Executive Assistants Program and assisted in planning various YPO events 
• 24/7- on call

Senior Administrative Assistant

Columbia/HCA Healthcare Division - Gulf Coast Division

1993 to 1998

• Supported VP of Business Development 
• Maintained managed care contracts for Division facilities 
• Monitored and tracked status of various projects 
• Interfaced daily with senior management of Division facilities 
• Prepared agendas, minutes and various other reports 
• Scheduled meetings with outside vendors 
• Planned and coordinated events

Executive Assistant to VP of Operations

Kirby Inland Marine, LP
Houston, TX

1990 to 1994

Salary $41,000 1998 - 2000 
• Administrative Support to the Vice President of Operations 
• Liaison with Corporate office 
• Calendar maintenance/daily schedule 
• Back up support to department managers 
• Composed correspondence and reports 
• Coordinated travel to various ports 
• Liaison between Vessel and Port Captains 
• Expense reports 
• Arranged, attended and facilitated meetings 
• Prepared agendas and minutes 
• Office manager of operations complex 
• Supervised receptionist



Lee College

Additional Information

Highly organized and reliable executive assistant with over 20 years of C- level support and experience. Excellent verbal and written communication skills and ability to exercise independent judgment and maintain strict confidentiality. Strong, conscientious work ethics; good supervisory and excellent interpersonal skills; detail-oriented with a professional image. 
• Extensive and detailed calendar management 
• Extensive meeting and event planning 
• Complex travel arrangements including commercial and private aircraft, both domestic and international 
• Contract administration 
• Internet research 
• Dictaphones/transcription 
• Home office