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Cathy Burns

Executive Assistant

Baytown, TX

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Work Experience

Executive Assistant

Kirby Corporation and Kirby Inland Marine, LP
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February 2008 to April 2011

Began as EA supporting the former VP of Planning & Development, CFO and Investor Relations department for Kirby Corporation. Upon the VP of Planning & Development's promotion to President of Kirby Inland Marine, I moved into that spot as his EA. Duties included but not limited to: 
• Provided usual administrative support to the CFO, VP of Investor Relations & VP of Planning & Development 
• Prepared extensive itineraries and shipped presentations for Investor Roadshows assuring their delivery prior to appointments 
• Prepared Board of Directors info and presentations 
• Organized Investor Relation and Lender events to include boat rides and dinners 
• Preparation of quarterly reports with appropriate distribution 
• Liaison between the President and his direct reports 
• Expense reports and other duties as assigned

Senior Executive Assistant to the CEO

Memorial Hermann Southeast Hospital
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March 2005 to January 2008

• Usual and customary administrative support 
• Calendar management 
• Meeting planning 
• Composition of written correspondence independently and from dictation or verbal direction 
• Presentations 
• Physician contract administration 
• Managed and tracked hospital capital expenditure requests 
 
• Worked effectively with corporate office, executive team, medical staff and departmental leadership to maintain a cooperative relationship throughout the hospital 
• Maintained strict confidentiality in work performance 
• Maintained CEO's Outlook by reading emails, taking necessary actions, and triaging into appropriate folders 
 
or 2

Personal Executive Assistant to the CEO

Jardine Lloyd Thompson
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Houston, TX
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2002 to 2005

• Supported the CEO of the Healthcare Benefits Division of this worldwide insurance company (several mergers involved) 
• Calendar management, both business & personal 
• Extensive travel arrangements, both personal and business for CEO and family as well as all producers in the company 
• Extensive meeting planning both onsite and offsite 
 
• Maintained personal financial accounts for CEO and family to include bill paying, banking, and investment accounts 
• Scheduled/coordinated home repairs 
• Prepared expense reports for CEO & producers 
• Obtained & maintained nationwide licensure for all producers and company 
• Audited commission accounts for proper payment 
• Supervised Receptionist and Operations Assistant

Personal Executive Assistant to the COB

Ocean Energy, Sable Minerals, Plains Resources
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2000 to 2002

Supported this high level individual throughout a series of mergers in which he maintained status as Chairman of the Board) 
• Extensive and challenging personal calendar management for Chairman and his family including 4 children under age 10 
• Interviewed and assisted with hiring of nanny, house assistant and other household employees 
• Liaison with personal aircraft management to include scheduling domestic and international travel for both business and personal trips 
• Coordinated many social events in Houston as well as other cities 
• Daily liaison with private hunting lodge staff in another state which was accessible only by air or boat; coordinated weekly fall hunting trips with shuttle to and from lodge 
• Assisted with opening of summer home in another state assuring proper cleaning, repairs, food delivery and coordinating travel for family and friends to and from throughout the season 
• Assisted with gift buying, wrapping and delivery for special events and Christmas 
• Maintained extensive contacts file 
• Participated in YPO Executive Assistants Program and assisted in planning various YPO events 
• 24/7- on call

Senior Administrative Assistant

Columbia/HCA Healthcare Division - Gulf Coast Division
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1993 to 1998

• Supported VP of Business Development 
• Maintained managed care contracts for Division facilities 
• Monitored and tracked status of various projects 
• Interfaced daily with senior management of Division facilities 
• Prepared agendas, minutes and various other reports 
• Scheduled meetings with outside vendors 
• Planned and coordinated events

Executive Assistant to VP of Operations

Kirby Inland Marine, LP
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Houston, TX
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1990 to 1994

Salary $41,000 1998 - 2000 
 
• Administrative Support to the Vice President of Operations 
• Liaison with Corporate office 
• Calendar maintenance/daily schedule 
• Back up support to department managers 
• Composed correspondence and reports 
• Coordinated travel to various ports 
• Liaison between Vessel and Port Captains 
• Expense reports 
• Arranged, attended and facilitated meetings 
• Prepared agendas and minutes 
• Office manager of operations complex 
• Supervised receptionist

Education

education

Lee College

Additional Information

Highly organized and reliable executive assistant with over 20 years of C- level support and experience. Excellent verbal and written communication skills and ability to exercise independent judgment and maintain strict confidentiality. Strong, conscientious work ethics; good supervisory and excellent interpersonal skills; detail-oriented with a professional image. 
 
• Extensive and detailed calendar management 
• Extensive meeting and event planning 
• Complex travel arrangements including commercial and private aircraft, both domestic and international 
• Contract administration 
• Internet research 
• Dictaphones/transcription 
• Home office