Post a Job Sign in

Charleen Barnickel

Project Coordinator & Executive Assistant

Centennial, CO

-

SUMMARY 
 
Executive Assistant / Project Coordinator with Over 15 Years of Experience Qualified and Accustomed to Supporting Project Management and Senior Executive Management in Various Industries for National & International Companies. Managed and Worked with Highly Sensitive and Confidential Documentation & Material for Preparation of Statistical and Financial Reporting, Meetings and Archiving. Considered Analytical & Detailed Oriented and Capable of Multitasking to Meet Demanding Workloads. Considered Creative and Resourceful with Strong Problem Solving Capabilities. Demonstrates Strong Communication Skills and Follow-Up Traits.  
 
CORE COMPETENCIES 
 
IT Coordination Support in the Energy, Smart Grid and Insurance Fields / Contracts Administration & Reporting / DOE Federal Metric Data and Written Narrative Reporting / Proposal & Bid Award Tracking / Database Management / Analytical Detailed Organizational Skill / Creation of MS Excel, PowerPoint & Word Documents / Departmental Budgets / Project Scheduling / Document Control – Detailed File Management / Calendar Management / E-mail Management / Dictation & Meeting Minutes / Managed Extensive National & International Travel Arrangements / Mortgage Document Processing & Supervision / Travel Expense Reports / Telecom & Video Conferencing / Internet Research 
 
COMPUTER COMPETENCIES 
 
Advanced Microsoft Word, Excel, PowerPoint, Access, Outlook, SharePoint (Design Status) & Visio 2010 , MS Project 2010, Remedy, ACT, Lotus Notes 8.5, Clarity-RPM, WebEx, BOLO 11.1, SAP ERP 6.0 HR/ Financial, GroupWise Messaging & Calendaring System, Adobe Acrobat 9.0 Professional, Concur Travel & Expense Program, Lockheed Martin Contract Vendor Website, Military Bid Board System (DIBBS), DOE Foreign Travel Management System Db, DOE Foreign Travel Component Program, DOE/Federal Reporting Websites: SIPRIS, ARRA, Oracle Laboratory Database, Ariba Procurement System, PeopleSoft, Maximo, Crystal Reports

Work Experience

Executive Assistant

DCP Midstream Natural Gas Company
-
Denver, CO
-

September 2013 to April 2014

IT Coordinator & Accounts Payable Assistant ( 9/26/13 – 4/11/14 )  
(Contract Position Completed)  
DCP Midstream Natural Gas Pipeline Company  
Denver, CO  
Supported Chief Information Officer, Directors of IT 
Arranged & Coordinated CIO's Full Calendar 
Handled, Forwarded & Assisted CIO's E-mails 
Processed Departmental Invoices on PeopleSoft 
Registered & Vouchered Vendor Invoices on BOLO 
Processed and Tracked Vendor Master Service Agreements 
Handled Incoming Correspondence from Vendor Contracts 
Arranged National Travel for CIO & IT Directors  
Prepared CIO & IT Directors' Expense Reports 
Handled Incoming Correspondence from Vendor Contracts 
Created & Edited Project & Budgetary PowerPoint Presentations 
Calculated & Generated Utility Metric Reports on Excel 
Created Excel Spreadsheets for Budget Meetings 
Developed & Updated Departmental Organizational Charts 
Sorted Mail, Answered Multiple Phone Lines, Scanned & Faxed

Project Coordinator

Kaiser Permanente Insurance Company
-
Greenwood Village, CO
-

February 2012 to August 2013

Supported IT Sr. Project Managers & IT Consultants  
On $22M Wintel IT Server Remediation Project  
Assisted Sr. Project Manager with the Nationwide Server and Datacenter Delegations 
Assisted Sr. Project Managers with Team Selection, On boarding & Training Processes 
Assisted PM's with Tracking & Purchasing IT Hardware & Impacts to IT Server Budgets 
Input Remediation Phase Service Tickets in Remedy to forward the Server Phase Process 
Updated Server Remediation Phases & Server Specifications in SharePoint 
Created & Archived Customer Remediation Process Forms on SharePoint 
Tracked Resource Work Delegations and Contractor Cost Estimates In Clarity Program 
Executed Customer Contact Letters via e-mail to Initiate Servers Remediation Meetings 
Scheduled & Attended Hundreds of Customer Server Remediation Meetings  
Attended Staff & Customer Meetings on WebEx 
Transcribed & Distributed Remediation Meeting Minutes 
Drafted Technical Article Writing for Wintel Newsletter & intranet Website 
Contract Position Completed

Project Coordinator / SharePoint Document Control

PPL Electric Utilities
-
Allentown, PA
-

June 2011 to December 2011

Supported Sr. Project / Compliance Officer & IT Team Members 
Engineering Staff on $38M DOE Smart Grid Project  
Compiled, Composed & Submitted Federal Data Metric Reports to Dept. of Energy 
Typed Smart Grid Project Monthly Progress Reports  
Attended Advisory Committee, Safety, CAM & Leadership Meetings  
Transcribed & Distributed Meeting Minutes to All Attendees 
Archived Sub-station Construction Documents in SharePoint 
Archived All Smart Grid Documents in SharePoint  
Tracked Equipment Purchases in Excess of $5,000 on Excel 
Tracked Grid Locations & Serial Numbers of Equipment on Excel 
Updated Risk Management Issues on Excel Spreadsheet 
Updated Budget Spreadsheets, including graphs 
Updated PowerPoint Presentations for Advisory Committee Meetings 
Tracked General Electric DMS Proposed Milestone Dates 
Processed Service Now Identification Badges 
Inputted Computer Security Requests Accesses  
Supported General Electric and Lockheed Martin IT Contractor Staff  
Updated Project Schedule for Resource and Cost Changes 
Contract Position Completed

Proposal Project Coordinator

Lockheed Martin Corporation
-
Dallas, TX
-

January 2006 to April 2011

Supported Vice President of Business Development 
Long Term Military Proposal Project 
Coordinated & Typed $250M Army & Air Force Proposals  
Process Vendor Bid Awards Notifications 
Tracked Vendor Spreadsheets & Prepared Reports  
Processed Vendor Contracts, Invoices & Vendor Payments  
Communicated & Handled Vendor Communications & Issues 
Created Graphs & Charts of Statistical Data  
Created PowerPoint Presentations &  Spreadsheets  
Maintained Calendar & Scheduled Back to Back Meetings  
Arranged National Travel for CIO & Engineers  
Prepared Executive Expense Reports  
Handled Vice President’s E-mail & Contacts  
Attended Departmental Meeting & Staff Meetings  
Transcribed & Distributed Meeting Minutes  
Coordinated Departmental Events & Parties 
Long Term Contract Position Completed

Executive Assistant / Contracts Administrator

Aetna Insurance Company
-
Dallas, TX
-

November 2000 to December 2005

Supported Vice President of Business Development 
Generated & Administered Medical Provider Medicaid Contracts  
Reviewed Executed Contracts for Alterations or Modifications  
Processed State Licenses & Departmental Acquisitions on Ariba 
Coordinated & Renewed State Medicaid License Expiry Dates 
Tracked Provider Contracts Statuses for Weekly End-to-End Meetings  
Coordinated Provider Marketing Recruitment & Welcome Packages  
Monitored Departmental Budget and Expenses 
Communicated with Providers via Phone & E-mail 
Archived Provider Contracts onto Server Shared Drive  
Managed  V.P.'s Calendar and Scheduled Meetings  
Prepared National Travel Arrangements & Expense Reports  
Organized Teleconference Calls 
( Long Term Contract Position Completed)

Executive Assistant

Los Alamos National Laboratory
-
Los Alamos, NM
-

June 1997 to November 2000

Supported Director of Foreign Travel Policy Group &  
Deputy Director of Purchasing & Acquisitions 
Processed Foreign Trip Criteria to Qualify Scientists / Physicists to Travel Abroad  
Retrieved and Archived Hundreds of Federal Reports to Washington, DC  
Tracked Travel Costs, Generated Excel Spreadsheets / Graphs  
Generated a Series of Escalated Letters to Scientists & Supervisors  
Provided Technical Computer Support to Lab Employees  
Implemented Foreign Travel Policies  
Attended DOE Nuclear Safety and Security Training  
Processed Group & Vendor Supply Requisitions  
Processed Group & Vendor Equipment Acquisitions  
Attended Acquisition Meetings / Meeting Minutes  
Answered E-Mail Correspondence 
Scheduled Staff Meetings 
Answered Customer Phone Inquiries

Executive Secretary / Mortgage Processor

Fleet National Bank (Fleet Finance, Inc.)
-
Iselin, NJ
-

October 1984 to May 1997

Responsibilities 
Supported President & Two Senior Vice Presidents  
of Mortgage Lending Division 
Processed Loan Application Packages  
Prepared Mortgage Lending Documents  
Composed & Executed Loan Correspondence  
Supervised Loan Processors  
Processed Loan Wire Fund Transfers  
Established Interstate Business Licenses  
Prepared Articles of Incorporation U.S. Branch Offices  
Attended Staff Meetings & Board Meetings  
Transcribed Minutes / Maintained Minute Board Books  
Prepared Executive Correspondence  
Managed Executive Calendars 
Prepared Travel Arrangements & Itineraries (Domestic)  
Prepared Expense Reports

Education

Liberal Arts

Rutgers University -
Newark, NJ
Sawyer School of Business -
Clifton, NJ

Skills

Advanced User of Microsoft Programs / Industry Specific programs