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Charleen Barnickel

Project Coordinator & Executive Assistant - (602) […] - Contact Phone

Scottsdale, AZ

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SUMMARY 
 
Executive Assistant / Project Coordinator with Over 15 Years of Experience Qualified and Accustomed to Supporting Project Management and Senior Executive Management in Various Industries for National & International Companies. Managed and Worked with Highly Sensitive and Confidential Documentation & Material for Preparation of Statistical and Financial Reporting, Meetings and Archiving. Considered Analytical & Detailed Oriented and Capable of Multitasking to Meet Demanding Workloads. Considered Creative and Resourceful with Strong Problem Solving Capabilities. Demonstrates Strong Communication Skills and Follow-Up Traits.  
 
CORE COMPETENCIES 
 
IT Coordination Support in the Energy, Smart Grid and Insurance Fields / Contracts Administration & Reporting / DOE Federal Metric Data and Written Narrative Reporting / Proposal & Bid Award Tracking / Database Management / Analytical Detailed Organizational Skill / Creation of MS Excel, PowerPoint & Word Documents / Departmental Budgets / Project Scheduling / Document Control – Detailed File Management / Calendar Management / E-mail Management / Dictation & Meeting Minutes / Managed Extensive National & International Travel Arrangements / Mortgage Document Processing & Supervision / Travel Expense Reports / Telecom & Video Conferencing / Internet Research 
 
COMPUTER COMPETENCIES 
 
Advanced Microsoft Word, Excel, PowerPoint, Access, Outlook, SharePoint (Design Status) & Visio 2010 , MS Project 2010, Remedy, ACT, Lotus Notes 8.5, Clarity-RPM, WebEx, BOLO 11.1, SAP ERP 6.0 HR/ Financial, GroupWise Messaging & Calendaring System, Adobe Acrobat 9.0 Professional, Concur Travel & Expense Program, Lockheed Martin Contract Vendor Website, Military Bid Board System (DIBBS), DOE Foreign Travel Management System Db, DOE Foreign Travel Component Program, DOE/Federal Reporting Websites: SIPRIS, ARRA, Oracle Laboratory Database, Ariba Procurement System, PeopleSoft, Maximo, Crystal Reports

Work Experience

Executive Assistant

Intel Corporation
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Chandler, AZ
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October 2014 to Present

Calendared back to back meetings on Outlook 
Arranged National and International Travel for Vice President 
Prepared and Approved Executive Expense Reports 
Created Mal Merge Documents for Customer Mailings 
Handled, Forwarded & Assisted with E-mails 
Sorted Mail, Answered Multiple Phone Lines, Scanned & Faxed

Executive Assistant

DCP Midstream Natural Gas Company
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Denver, CO
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September 2013 to September 2014

Supported Chief Information Officer, IT Directors & CFO 
Calendared Back to Back Meetings for CIO & CFO on Outlook 
Arranged for Substitute Staff Stand-Ins when Executives not available 
Coordinated Video Conferencing & AV Equipment for Meetings 
Attended, Transcribed and Distributed Meeting Minutes  
Handled, Forwarded & Assisted CIO & CFO's with E-mails 
Arranged National Travel for CIO, CFO & IT Directors  
Prepared & Submitted Executive Expense Reports 
Registered & Vouchered Vendor Invoices on BOLO 11.1 
Created & Edited Budgetary PowerPoint Presentations 2010 
Created Excel 2010 Spreadsheets for Budget Meetings 
Calculated & Generated Utility Metric Reports on Excel 2010 
Created Department Organizational Charts on Visio 2010 
Hyperlinked Retail Revenue Excel Db’s to Stencil Designs in Visio 
Processed and Tracked Contractor Master Service Agreements 
Handled Incoming Correspondence from Vendor Contracts 
Sorted Mail, Answered Multiple Phone Lines, Scanned & Faxed

Project Coordinator

Kaiser Permanente
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Englewood, CO
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February 2012 to August 2013

Responsibilities 
Supported IT Sr. Project Managers & IT Consultants  
On $22M Wintel Lifecycle Server Remediation Project  
Generated Purchase Orders & Tracked Hardware Costs 
Updated Cost Estimates In Clarity & MS Project  
Assisted with Nationwide Server and Datacenter Delegations 
Conducted On boarding & Training Processes 
Attended Staff & Customer Meetings on WebEx 
Generated Service Tickets for Server Phase Processes 
Updated Server Remediation Specifications in SharePoint 
Created & Archived Customer Remediation Process Forms on SharePoint 
Executed Customer Contact Letters for Servers Remediation Meetings 
Scheduled & Attended Hundreds of Customer Server Remediation Meetings  
Exported and Converted Access Spreadsheets into Excel Spreadsheets 
Transcribed & Distributed Remediation Meeting Minutes

Project Coordinator (Contract Postion)

PPL Electric Utilities
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Allentown, PA
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June 2011 to December 2011

Supported Sr. Project / Compliance Officer &  
IT Engineering Team on $38M DOE Smart Grid Project  
Attended All Departmental Meetings 
Transcribed & Distributed Minutes 
Typed Monthly Project Progress Report 
Compiled Federal Metric Data for Reports 
Updated Project Schedule for Resources & Costs 
Archived Smart Grid Documents in Sharepoint 
Tracked Asset Purchases in Excess of $5,000 
Updated Risk Management Issues to Project 
Updated Budget Spreadsheet, including Charts 
Updated Advisory Committee Bi-Monthly Presentations 
Processed Service Now Security Badges 
Processed Service Now Computer Accesses 
Supported General Electric & Lockheed Onsite Staff 
Tracked General Electric DMS Milestone Dates & Payment

Proposal Project Coordinator (Long Term Military Project)

Lockheed Martin Corporation
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Dallas, TX
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January 2006 to April 2011

Supported Vice President of Business Development 
& Proposal Team of Military Engineers  
Calendared VP's Meetings with Military Units & Staff 
Assisted Vice President’s with E-mails & Contacts  
Arranged National Travel for VP & Team of Engineers 
Prepared Executive Expense Reports  
Attended Departmental Meeting & Staff Meetings  
Transcribed & Distributed Meeting Minutes  
Typed $250M Army & Air Force Proposals 
Processed Vendor Bid Award Notifications  
Processed Manufacturing Contracts 
Processed Manufacturing & Vendor Invoices 
Created PowerPoint Presentations & Spreadsheets  
Communicated & Handled Vendor Communications & Issues 
Coordinated Departmental Events & Parties

Executive Assistant / Contracts Administrator

Aetna Insurance Company
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Dallas, TX
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November 2000 to December 2005

Supported Vice President of Business Development 
Managed V.P.'s Calendar and Scheduled Meetings 
Prepared V.P.'s National Travel Arrangements 
Prepared V.P.'s Expense Reports  
Organized Teleconference Calls 
Monitored Departmental Budget and Expenses 
Administered Provider Medicaid Contracts  
Reviewed Executed Contracts for Alterations 
Processed Interstate Licenses on Ariba  
Processed Departmental Acquisitions on Ariba 
Tracked & Renewed State License Expiry Dates 
Tracked Provider Contracts Statuses in Pipeline 
Coordinated Provider Marketing Recruitment Packages 
Communicated with Providers via Phone & E-mail 
Archived Provider Contracts onto Server Shared Drive

Executive Assistant

Los Alamos National Laboratory
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Los Alamos, NM
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June 1997 to November 2000

Supported Director of Foreign Travel Policy Group &  
Deputy Director of Purchasing & Acquisitions 
Processed Foreign Trip Criteria to Qualify Scientists / Physicists to Travel Abroad  
Retrieved and Archived Hundreds of Federal Reports to Washington, DC  
Tracked Travel Costs, Generated Excel Spreadsheets / Graphs  
Generated a Series of Escalated Letters to Scientists & Supervisors  
Provided Technical Computer Support to Lab Employees  
Implemented Foreign Travel Policies  
Attended DOE Nuclear Safety and Security Training  
Processed Group & Vendor Supply Requisitions  
Processed Group & Vendor Equipment Acquisitions  
Attended Acquisition Meetings / Meeting Minutes  
Answered E-Mail Correspondence 
Scheduled Staff Meetings 
Answered Customer Phone Inquiries

Executive Secretary / Mortgage Processor

Fleet National Bank (Fleet Finance, Inc.)
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Iselin, NJ
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October 1984 to May 1997

Responsibilities 
Supported President & Two Senior Vice Presidents  
of Mortgage Lending Division 
Processed Loan Application Packages  
Prepared Mortgage Lending Documents  
Composed & Executed Loan Correspondence  
Supervised Loan Processors  
Processed Loan Wire Fund Transfers  
Established Interstate Business Licenses  
Prepared Articles of Incorporation U.S. Branch Offices  
Attended Staff Meetings & Board Meetings  
Transcribed Minutes / Maintained Minute Board Books  
Prepared Executive Correspondence  
Managed Executive Calendars 
Prepared Travel Arrangements & Itineraries (Domestic)  
Prepared Expense Reports

Education

Liberal Arts

Rutgers University -
Newark, NJ
Sawyer School of Business -
Clifton, NJ

Skills

Advanced User of Microsoft Programs / Industry Specific programs