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Subcontract Closeout Specialist

Subcontract Closeout Specialist / Project Coordinator / Contracts Administration/ Executive Assistant

Phoenix, AZ

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SUMMARY 
 
Subcontract Closeout Specialist / Project Coordinator / Contracts Administrator / Proposal Coordinator with Over 10 Years of Experience Supporting Aerospace, Electrical, IT Engineers & Cyber Security within Various Industries for National & International Companies / Managed and Worked with Highly Sensitive and Confidential Documentation & Material for Preparation of Statistical and Financial Reporting, Meetings and Archiving / Considered Analytical & Detailed Oriented and Capable of Multitasking to Meet Demanding Workloads / Considered Creative and Resourceful with Strong Problem Solving Capabilities / Demonstrates Strong Communication Skills.  
 
COMPUTER COMPETENCIES 
Oracle / SharePoint / SAP / Ariba / Salesforce /MS Project / Clarity / Remedy 
Advanced Microsoft Word / Excel / PowerPoint / Outlook / Visio 
Federal Metric Reporting Websites / SIPRIS/ ARRA / DOE Smart Grid Hub 
BOLO 11.1 / Quick Books Pro 2013 / Concur Travel & Expense Program 
 
INDUSTRY BACKGROUND 
Aerospace General Dynamics / Honeywell Aerospace / Lockheed Martin Corporation 
Nuclear Energy Los Alamos National Laboratories 
Electric / Solar Energy Pennsylvania Power & Light / AZ Public Service / First Solar 
Finance Arthur Young & Company / Fleet National Bank 
Insurance Aetna Insurance Company / Kaiser Insurance Company

Work Experience

Subcontract Closeout Specialist

General Dynamics Mission Systems
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Scottsdale, AZ
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April 2015 to October 2016

Supported Defense Contract Management Agency Closeout Project (DCMA) 
Leading Subcontract Closeout Workload within C4S & LAIS Closeout Teams 
Organize Subcontract Data Generated by Finance and DCAA Audit Team 
Communicate & Closeout Hundreds of Subcontract Awarded Companies 
Generate & E-mail Subcontract Financials & Closeout Documents 
Initiate Subcontract Quick Closeout Procedures as Needed 
Decommit Open Subcontract Amounts in Oracle AP Web Query 
Decommit Open Subcontract Amounts in ESM Financial System 
Maintain Data Spreadsheet / Generate Data Metrics & Graphs 
Archive Closeout Documents in Program Folders in Sharepoint 
Create Final Security Clearances - Form DD254 
Create Reports of Inventions - DD882

Contract Administration

Honeywell Aerospace
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Tempe, AZ
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September 2013 to March 2015

Supported Contracts Management Team on Massive  
Aerospace/Commercial/Defense Contracts Status Project 
Reviewed Feasibility Statuses of Aerospace & Commercial Contracts 
Researched Contract Data using SAP / Salesforce / Ariba / SharePoint  
Maintained Initial Contract Data using Multiple Excel Spreadsheets  
Maintained Large Data Spreadsheets for Massive IT Data Dumps 
Expired or Kept Master Service or Parts Contracts for Terms & Conditions 
Assisted Contracts Team with Customer Contract E-mails Requirements 
Assisted Contracts Team with Customer Flow down Contract Requirements  
Entered New Contract Price Escalations & Uploaded into SAP 
Exported New CDI /SAP Contract Flow down to Excel Spreadsheet 
Edited New SAP Flow down Data within SAP and Uploaded 
Created / Updated Metric Status Reports of Contracts Completed 
Given High Security Business Access to All Contracts in SAP 
Updated Departmental Budget Spreadsheet 
Attended Daily TAM Meetings on Lync Communications

Project Coordinator - IT

Kaiser Permanente
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Englewood, CO
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February 2012 to August 2013

Supported IT Sr. Project Managers & IT Engineers/Customers 
On $22M Wintel Lifecycle Server Remediation Project  
Arranged & Participated in Customer Remediation Meetings  
Assisted with Customers' IT Server Requirements & Purchases 
Attended Staff & Customer Meetings on WebEx / Took Minutes 
Uploaded Customer Forms and Letters on SharePoint 
Conducted On Boarding & Trained Project Personnel on Processes 
Tracked Asset Costs In Clarity & Microsoft Project 
Processed Purchase Orders for New Servers in SAP ERP  
Tracked Hours Worked, Time sheets /Approvals in Clarity 
Generated Clarity Resource Reports for Staffing & Hardware  
Assisted with Nationwide Server and Datacenter Delegations 
Generated Service Tickets for Server Phase Processes 
Updated Server Remediation Specifications in SharePoint 
Created & Archived Remediation Process Forms on SharePoint 
Executed Contact Letters for Servers Remediation Meetings

Project Coordinator (Contract Postion)

PPL Electric Utilities
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Allentown, PA
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June 2011 to December 2011

Supported Sr. Project Managers/ Compliance Officer &  
IT Engineering Team on $38M DOE Smart Grid Project  
Updated Budget Spreadsheet, including Charts 
Updated MS Project Schedule Resources / Assets Costs 
Archived & Shared Legal & Build Docs in SharePoint 
Compiled Federal Metric Data for DOE Portal Reports 
Compiled Project Progress Report for Smart Hub Portal 
Supported General Electric Software Development Team  
Supported Lockheed Cyber Security Team 
Tracked General Electric Milestone Billing Payments 
Tracked Asset Purchases in Excess of $5,000 
Updated Risk Management Issues to Project 
Updated Advisory Committee Bi-Monthly Presentations 
Processed Service Now Security Badges / IT Accesses 
Attended All Departmental Meetings / Took Minutes 
Coordinated All Safety Meetings / Took Minutes

Proposal Project Coordinator (Long Term Military Project)

Lockheed Martin Corporation
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Dallas, TX
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January 2006 to April 2011

Supported Team of Aerospace & Military Engineers  
on $250M Military Proposals  
Typed & Templated Army & Air Force Proposals 
Typed Proposal Financial Projection Sheets 
Prepared Manufacturing RFP's & Bid Award Notifications  
Processed & Mailed Manufacturing Contracts & Specs 
Processed Manufacturing & Vendor Invoices on SAP 
Processed Purchase Requisitions on SAP 
Arranged National Travel for VP & Team of Engineers 
Attended Departmental Meeting & Staff Meetings  
Transcribed & Distributed Meeting Minutes  
Created PowerPoint Presentations & Spreadsheets

Executive Assistant / Contracts Administrator

Aetna Insurance Company
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Dallas, TX
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November 2000 to December 2005

Supported Vice President of Business Development 
Administered Provider Medicaid Contracts  
Reviewed Executed Contracts for Alterations 
Tracked Provider Contracts Statuses in Pipeline 
Archived Provider Contracts onto Server Shared Drive  
Monitored Departmental Budget and Expenses 
Processed Interstate Licenses on Ariba  
Processed Purchase Orders/Invoices with SAP 
Processed Departmental Acquisitions on Ariba 
Tracked & Renewed State License Expiry Dates 
Arranged V.P.'s National Travel & Expense Reports 
Coordinated Provider Marketing Recruitment Packages 
Managed V.P.'s Calendar and Scheduled Meetings 
Organized Teleconference Calls

Executive Assistant

Los Alamos National Laboratory
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Los Alamos, NM
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June 1997 to November 2000

Supported Director of Foreign Travel Policy Group &  
Deputy Director of Purchasing & Acquisitions 
Processed Foreign Trip Criteria to Qualify Scientists / Physicists to Travel Abroad  
Retrieved and Archived Hundreds of Federal Reports to Washington, DC  
Tracked Travel Costs, Generated Excel Spreadsheets / Graphs  
Generated a Series of Escalated Letters to Scientists & Supervisors  
Provided Technical Computer Support to Lab Employees  
Implemented Foreign Travel Policies  
Attended DOE Nuclear Safety and Security Training  
Processed Group & Vendor Supply Requisitions  
Processed Group & Vendor Equipment Acquisitions  
Attended Acquisition Meetings / Meeting Minutes  
Answered E-Mail Correspondence 
Scheduled Staff Meetings 
Answered Customer Phone Inquiries

Executive Secretary / Mortgage Processor

Fleet National Bank (Fleet Finance, Inc.)
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Iselin, NJ
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October 1984 to May 1997

Responsibilities 
Supported President & Two Senior Vice Presidents  
of Mortgage Lending Division 
Processed Loan Application Packages  
Prepared Mortgage Lending Documents  
Composed & Executed Loan Correspondence  
Supervised Loan Processors  
Processed Loan Wire Fund Transfers  
Established Interstate Business Licenses  
Prepared Articles of Incorporation U.S. Branch Offices  
Attended Staff Meetings & Board Meetings  
Transcribed Minutes / Maintained Minute Board Books  
Prepared Executive Correspondence  
Managed Executive Calendars 
Prepared Travel Arrangements & Itineraries (Domestic)  
Prepared Expense Reports

Education

60 Credits Liberal Arts and Sciences in Liberal Arts

Rutgers University
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Newark, NJ

1978 to 1981

Sawyer School of Business
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Clifton, NJ

1976 to 1977

Skills

Advanced User of Microsoft Programs / Industry Specific programs