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EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

Trenton, NJ

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I currently serve as the executive assistant to several C level executives. In my role, I have been able to develop a strong working relationship with management and employees within the company. As the gate keeper, I am able to keep pace within a high energy environment as well as handle a high volume of day to day administrative tasks, requests and special projects. I am the solution to all of my executive's outcome, even when there's a high degree of ambiguity. I possess the experience to handle critical issues with impeccable follow through skills, flexibility as well as have the ability to inspire confidence as a trusted business partner for my executives, their department heads and prospective teams. I am motivated, proactive, and a self-directed problem solver; comfortable at shifting roles and responsibilities and consider myself as a person who does what it takes to get the job done.

Authorized to work in the US for any employer

Work Experience

EXECUTIVE ASSISTANT

Elementis Specialties
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East Windsor, NJ
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November 2016 to Present

November 2016 - Present 
My current position is to manage the administrative duties of VP Global Supply Chain/Manufacturing 
 
Duties and Responsibilities: 
• Provide Support to various Vice Presidents and their direct reports  
• Arranges corporate travel and meetings by developing itineraries and agendas, booking other transportation and arranging lodging and meeting accommodations. 
• Completes projects and special assignments by establishing objectives determining priorities managing time gaining cooperation of others monitoring progress; problem-solving making adjustments to plans. 
• Assist in coordination of all office responsibility. 
• Provide support to the sales team and Marketing Director 
• Manage and prepare expense claims 
• Responsible for maintaining all of the fleet vehicles, ordering, returning/insurance/invoicing and keeping a detailed spreadsheet 
• Assist in trade show events, managing all aspects beginning to end 
• Assists sales team with travel arrangements, lodging and meal planning as needed 
• Maintains discretion and confidentiality in relationships with all team members 
• Answer incoming calls and inquiries to the office. Greet any visitors coming into the building 
• Responsible for office supplies, ordering, managing and invoicing 
• Assisting in other departments when needed.

EXECUTIVE ASSISTANT/OFFICE MANAGER TO BRANCH MANAGER

Fairway Independent Mortgage
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Hamilton, NJ
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November 2015 to November 2016

November 2015 - November 2016 
This position was to manage the administrative duties of the office at Fairway Independent Mortgage.  
 
Duties and Responsibilities: 
• Directly Report & Provide Support to the branch manager 
• Maintain calendar, meeting set up's, travel arrangements 
• Assist in coordination of all office responsibility. 
• Assist in ensuring post-closing documents have been received, 
• Communicate to LO's regarding the loans and keep them up to date on status 
• Track outstanding applications and loan documents and call customers to follow up flagged and processed 
• Provide initial "set up" of the file (i.e., order appraisal, title, verifications, etc.) 
• Responsible processing expenses 
• Track and manage status of transactions and assist with due diligence activities 
• Pull pipeline reports daily to monitor status of applications and communicate with processors weekly/daily to make sure all loans are moving through the approval process

EXECUTIVE ASSOCIATE TO EXECUTIVE DIRECTOR - USP FIELD OPERATIONS

BRISTOL-MYER SQUIBB
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August 2014 to November 2015

August 2014 - November 2015 
This position was a temporary assignment to manage the administrative duties with Bristol-Myers Squibb in the USP Field Operations and his direct reports. 
 
Duties and Responsibilities: 
• Provide support to the USP Field Operations group 
• Calendar management for all directors in MS Calendar 
• Answer incoming calls and inquiries to the office. Greet any visitors coming into the building 
• Conducts research and manage ESetup requests for teams 
• Prepare expense reports in Concur 
• Create requisitions in SAP/ERSA for service/purchase orders for the teams in multiple BMS (manage the lifecycle of a PO/SO 
• Provided administrative support to the team members, calendar, travel and other office duties 
• Catering for onsite/offsite meetings. reserve conference rooms, order conferencing materials 
• SharePoint maintenance (creating and maintaining site information for multiple groups 
• Oversee Maintenance department - enter work orders into our computer system & distribute to maintenance staff. 
• Answer calls related to Department inquires

EXECUTIVE ASSISTANT TO THE VICE PRESIDENT - GLOBAL COMMUNICATIONS

TYCO INTERNATIONAL
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Princeton, NJ
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February 2014 to August 2014

February 2014 to August 2014 
This position was a temporary assignment to manage the administrative duties with Tyco. This position is at the corporate office of Tyco, which is a leading fire and security company with 1000+ locations in more than 50 countries. 
 
Duties and Responsibilities: 
 
• Directly Report & Provide Support to the Vice President of Global Communications & Media Manager 
• Manage all mailing, FedEx shipments, collection, & correspondence for a major project handling 200+ confidential legal documents 
• Mail-merge name & address data for incremental actions from Excel into the appropriate legal documents & check for errors 
• Prepare & send contracts via FedEx, Track FedEx shipments, 
• Communicate daily with companies that are requesting donations 
• Invoice and purchase order processing through Ariba S/M 
• Prepare and maintain a detailed Excel Workbook reporting of department budgeting of projects 
• Create Administrative Processes, Documents, & ways of improving the project to accelerate outcomes & increase efficiency. 
• Created highly effective & organized filing system, resulting in easy access to critical information & streamlined project functioning 
• Manage, update, edit, and upload confidential contracts, legal documents & legal correspondence using SharePoint 
• Internal social media platform support

CONTRACT COORDINATOR, CONTRACTS & GRANTS

JANSSEN PHARMACEUTICAL COMPANIES OF J&J
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Titusville, NJ
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December 2013 to February 2014

This position was a temporary assignment was with Janssen Pharmaceuticals in the Contracts and Grants Department. Janssen Pharmaceuticals, Inc., a pharmaceutical company of Johnson & Johnson. 
 
Duties and Responsibilities: 
• Review administratively finalize (headers/footers/file name consistency) watermark and protect contracts and amendments 
• Print, assemble and track contracts, amendments, mass mail and other relevant documents 
• Secure appropriate signatures of contract documents via departmental processes 
• Update and maintain tracking databases with necessary relevant contract information 
• Work with contract database to ensure compliance with missing fields and other related items 
 
• Run reports to find contracts and amendments still outstanding and then follow-up with them for signature 
• Maintain electronic repository of contracts and related documents 
• Organize, store, archive, and retrieve files for contracts, payment, documentation and other relevant documents 
• Archive documents to third party repository 
• Comply with requests from QA and auditors under guidance of analyst/manager

EXECUTIVE ASSOCIATE TO THE VICE PRESIDENT OF INFRASTRUCTURE SERVICES

BRISTOL-MYERS SQUIBB
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Hopewell, NJ
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February 2013 to December 2013

This position was at Bristol-Myers Squibb on a temporary assignment, in this position I was supporting the Vice President and his team. 
Bristol-Myers Squibb is a global Bio Pharma company. 
 
Duties and Responsibilities: 
 
• Provide support to the Infrastructures group (Operational Quality and Processes, Hosting Services, Network Operations, Software Asset Management, Information Security, Hosting Solutions Services) 
• Calendar management for all IS directors in MS Calendar 
• Answer incoming calls and inquiries to the office. Greet any visitors coming into the building 
• Conducts research and manage ESetup requests for teams 
• Create requisitions in SAP/ERSA for service/purchase orders for the teams in multiple BMS (manage the lifecycle of a PO/SO 
• Provided administrative support to the team members, calendar, travel and other office duties 
• Catering for onsite/offsite meetings. reserve conference rooms, order conferencing materials 
• SharePoint maintenance (creating and maintaining site information for multiple groups 
• Oversee Maintenance department - enter work orders into our computer system & distribute to maintenance staff. 
• Answer calls related to IS services activities for contractors, employees, and interns' PCs, workspaces as needed

EXECUTIVE ASSITANT TO DIRECTOR - CV METOBLICS

BRISTOL- MYER SQUIBB
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August 2012 to November 2012

This position was at Bristol-Myers Squibb on a temporary assignment, in this position I was supporting the Director of CV Metabolic and his team of 10. 
 
Duties and Responsibilities: Manage all executive level administrative tasks including arranging travel for domestic and international trips - registering for offsite conferences. Coordinate all meetings, teleconferences and videoconferences, including order lunch for onsite and offsite conferences and Town Hall/Team Building events. Typed and distributed correspondence letters and mail. Entered expense claims into BMS software Concur. Scheduled off-site meetings by contacting guest speakers, sending notices, making appointments and notifying appropriate parties of the time and location

PROJECT COORDINATOR I - CLINICAL SCIENCE MANGEMENT

BRISTOL-MYER SQUIBB
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Lawrenceville, NJ
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January 2012 to April 2012

This position was at Bristol-Myers Squibb on a temporary assignment, in this position I was supporting the Clinical Science Management Team. Bristol-Myers Squibb is a global Bio Pharma company.

PROGRAM ASSISTANT

CSC
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West Trenton, NJ
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May 2011 to December 2011

team Attended live promotional material review meetings as scheduled. Responsible or Sending out all triage status emails to the CSC team. Work as a team and assist other content coordinators as needed for meeting coverage. Created and updates all file folders to keep track of all the weekly studies. Responsible for maintaining the BMS SharePoint site for all weekly meetings, including uploading of action items, and study related documents, and keeping track of the newly added weekly submissions. Assist with study status reporting and completion of trial related tracking documents, as directed. Maintain up-to-date, accurate clinical trial master files to audit/inspection. 
 
US DOT/PHMSA, West Trenton, NJ May 2011 to December 2011 
PROGRAM ASSISTANT 
This position was a temporary assignment, in this position I was supporting the Director of pipeline safety. The Pipeline and Hazardous Materials Safety Administration is a United States Department of Transportation agency. 
Duties and Responsibilities: Provides support to the Director, administratively by managing a complex calendar, travel and hotel arrangements, domestic and international. Help develop materials and resources to assist reporting, verification. Maintain accurate records for PHMSA inspectors. 
Organize, maintain all government records .Answered phones and took public inquires for pipeline issues. Serve as liaison to staff for most of Time keeping related inquiries, leave request and vacation time availability

Engineering Administrative Assistant

Switlik Parachute Company
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Trenton, NJ
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December 2010 to May 2011

This position was at Switlik Parachute Company on a temporary assignment, in this position I supported the CEO and Engineering Director. Switlik Aviation Survival Products have been redefining the industry for over 90 years 
Duties and Responsibilities: Provided support for the CEO and Engineering Director. I made appointments and updates standing meetings in the CEO's calendar as necessary. Formatted correspondence, reports, etc. and proofreads for accuracy. Answers phones, screens calls, responds to questions, takes massages, or refers callers to appropriate personnel. Coordinates phone coverage for the entire department with other administrative personnel. 
Gathers appropriate materials to respond to internal and external email requests for information. 
Screens, sorts, date-stamps and distributes mail. Copies and distributes facsimiles for the division in a timely manner. 
Tracks progress of assigned tasks/projects. Responsible for setting up training classes for new/existing clients

Education

Diploma

Steinert High School

1986

Associates in Business

Mercer County Community College