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Jennel Rayo

Daly City, CA

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A position with a growth-oriented company to contribute strong administrative and interpersonal skills.

Work Experience

Construction Management/Regional Administrative Document Control Specialist

Jacobs Engineering
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Redwood City, CA
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January 2010 to Present

Redwood City, CA 
SFPUC Bay Division Pipeline Reliability Upgrade - Peninsula Reaches 
Construction Management/Administrative Document Control Specialist 
• Support for Client, Project Managers, Project Engineers, Engineers, and Field Contractor 
Administrator with any related Document Control questions or issues. 
• Setting up, maintaining and updating the project filing system. 
• Responsible for filing the approved Daily QA Inspection Reports into the project filing system. 
• Ensuring all documentation is precise, current, and in compliance with Client's procedures. 
• Tracking and recording all documentation transmitted and provided by the contractor and CM 
Team. 
• Distributing documentation to the CM Project Team or Contractor as needed. 
• Guiding and updating other Administrative Document Control Specialists with any new procedural 
steps or improvements for the Construction Management Information System (CMIS) to maintain 
consistency. 
• Working with IT Department in remedying any technical computer issues. 
• Responsible for field office administration and field personnel orientation. 
• Document Control and support of project closeout for 3 contracts with SFPUC.

Leasing Consultant

Gerson Bakar & Associates
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Daly City, CA
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September 2007 to January 2010

Responsible for scheduling appointments and showing apartments. 
• Meeting and greeting customers. 
• Organizing, processing, and generating all documents required for lease signing. 
• Responsible for all office administration. 
• Craigslist advertising and picture taking of the property and apartments. 
• Answering phones and distributing rental inquiries. 
 
Administrative Assistant 
• Assisted the General Manager and Internet Marketing Coordinator. 
• Authorized in decision making to solve a resident issue. 
• Prepared weekly rental and budget reports. 
• Organized, maintained, and constantly updated Human Resource files. 
• Credit card reconciliations. 
• Ordered and maintained office supplies from Staples and Costco. 
• Created memos, flyers, postcards, and calendars for the leasing and administrative office using 
Microsoft Office. 
• Created training binders for rental, accounting, and customer service departments for new 
employees. 
• Frequently provided assistance to other departments when needed.

Sales Assistant/Lead Coordinator

The Fairmont Hotel
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San Francisco, CA
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July 2003 to September 2007

Prepared and updated proposals and contracts for Sales Managers. 
• Inputted client accounts and information into Delphi. 
• Provided administrative support for staff including answering phones, ordering supplies, filing, 
maintaining copy room, and distribution of outgoing and incoming mail. 
• Provided entry level IT support for staff - printer installation, set up email using Microsoft Outlook, 
work with systems administrator to fix network and client problems. 
• Kept inventory on Sales materials such as hotel rack brochures, sales kits, and office supplies. 
• Created and maintained purchase orders, invoices, and accruals for the Sales department. 
• Distributed request for proposals to appropriate Sales and Catering managers according to their 
respective geographical territories. 
• Arranged reservations and transportation transfers for clients. 
• Assisted the General Manager and Hotel Manager in the Executive Office as needed.

Billing Coordinator/Executive Administrative Assistant/Accounts Payable/Human Resource

Flying Food Group
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Burlingame, CA
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December 2001 to May 2003

Assistant 
• Coordinated flight meal schedules for production staff, transportation staff, and flight coordinators. 
• Created, updated, and maintained correct invoice/boarding bills for airline clients. 
• Solved problems with billing issues in a timely manner. 
• Created memos and letters using Microsoft Word. 
• Created worksheets for sales and productivity reports using Microsoft Excel. 
• Entered data for various reports, files, and correspondence using such programs as MAS 90 A/P. 
• Organized and maintained files for office. 
• Assisted controller with audits and other special projects. 
• Payroll and Human Resource duties including enrolling new hires, inputting, and correcting 
employee timesheets and wages.

Administrative Assistant/ Temporary Job

Visa Inovant
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Foster City, CA
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November 2000 to April 2001

Supported senior project manager in various onsite and offsite projects for presentations. 
• Administrative duties: filed, answered phone calls, scheduled meetings using Microsoft Outlook, 
prepared presentation documents and ordered office supplies.

Marketing Director Assistant

Prudential Preferred Financial Services
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South San Francisco, CA
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April 1998 to January 1999

Clerical duties: filed, faxed, and data processing. 
• Arranged client meetings with the marketing director and financial agents. 
• Organized and assembled insurance forms and brochures for clientele.

Education

Marketing and Business Administration

City College of San Francisco -
San Francisco, CA

1997 to 2003

Westmoor High School -
Daly City, CA

1994 to 1997

Certifications

CPR, AED, and Basic First Aid

March 2011

Certified by Adams Safety Training. Expires in March 2013.

Additional Information

COMPUTER SKILLS 
 
• Microsoft Outlook • Microsoft Visio • Ketera (Purchasing & • Microsoft Word • Adobe Acrobat Requisition) 
• Microsoft Excel • Adobe Photoshop • MAS 90 A/P 
• Microsoft PowerPoint • CMIS • Delphi 
• Microsoft Publisher