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Johanne Jean-Louis


Brooklyn, NY


Work Experience


New York, NY

November 2012 to Present

Answer busy 8-line switchboard; meet, greet and assign temporary badges for visitors using Workspeed software 
• Assist in the planning and preparation of meetings such as scheduling conference rooms using Microsoft Outlook, and ordering refreshments 
• Coordinate the repair and maintenance of office equipment, and order office supplies 
• Provide assistance with various administrative tasks which include: sorting and distributing mail, photocopying, faxing, filing and other assignments as required


OSL Shipping & Development Inc
New York, NY

December 2011 to June 2012

Verified invoices and notices received from banks and agents 
• Prepared proposals and presentations; coordinated the execution of proposal materials which included but not limited 
to: organizing, collating, and binding 
• Sent correspondence to international offices, banks, and agents; maintained electronic and paper files by scanning, and photocopying 
• Assisted in maintaining Excel spreadsheets which included: imported the contents of the worksheet into a new or existing Access database used to back up data and reports 
• Provided backup reception coverage, by answering a busy 10-line switchboard, greeted and directed visitors, managed conference room calendar, sorted and distributed mail to appropriate parties


Dimension Capital Partners
New York, NY

December 2006 to November 2010

Answered busy 7-line switchboard; greeted and directed all visitors to appropriate parties 
• Managed calendar for senior staff and coordinated conference calls; organized and scheduled meeting arrangements for room reservation using Microsoft Outlook, and ordered refreshments as requested 
• Scheduled maintenance and repair services for the office, such as: janitorial, air conditioning, and lighting; maintained office supplies by checking stock to determine the inventory level and verified receipt of such supplies 
• Managed, and distributed expense reports for management team using Journyx software 
• Supported internal departments and external auditors in preparation of regulatory audits 
(FINRA, and CBOE- CBSX); Updated databases, researched and gathered relevant data from sources (FINRA/CRD) 
• Assisted with various compliance and administrative tasks, included but not limited to: maintained 
electronic and physical compliance files, opened, sorted, prioritized and distributed mail to appropriate parties 
• Utilized Microsoft Word, PowerPoint and Excel to prepare correspondence and memorandums; maintained clients' list, performed other clerical duties such as, photocopying, faxing, filing and other assignments as needed.


Citco Fund Services
New York, NY

August 2000 to September 2006

Provided support to members of the management team, duties included: directed incoming calls to appropriate people; coordinated travel arrangements and managed all itineraries 
• Processed expense reports and purchased marketing materials for mass mailings; prepared and sent out time sensitive documents via courier service; other administrative duties included: typing letters and memos, filing, faxing and photocopying 
• Maintained inventory and ordered office supplies 
• Scheduled meetings and organized conference room with refreshments for in-house meetings 
• Back-up front-desk receptionist, answered busy 7-line switchboard and screened all visitors



New York Career Institute -
New York, NY



Microsoft Word, Excel, Outlook, Basic PowerPoint, Type 60 w.p.m., Excellent phone etiquette