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Johanne Jean-Louis

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Brooklyn, NY

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Work Experience

RECEPTIONIST

ALLY (PITNEY BOWES)
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New York, NY
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November 2012 to Present

Answer busy 8-line switchboard; meet, greet and assign temporary badges for visitors using Workspeed software 
• Assist in the planning and preparation of meetings such as scheduling conference rooms using Microsoft Outlook, and ordering refreshments 
• Coordinate the repair and maintenance of office equipment, and order office supplies 
• Provide assistance with various administrative tasks which include: sorting and distributing mail, photocopying, faxing, filing and other assignments as required

ADMINISTRATIVE ASSISTANT /CONTRACT

OSL Shipping & Development Inc
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New York, NY
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December 2011 to June 2012

Verified invoices and notices received from banks and agents 
• Prepared proposals and presentations; coordinated the execution of proposal materials which included but not limited 
to: organizing, collating, and binding 
• Sent correspondence to international offices, banks, and agents; maintained electronic and paper files by scanning, and photocopying 
• Assisted in maintaining Excel spreadsheets which included: imported the contents of the worksheet into a new or existing Access database used to back up data and reports 
• Provided backup reception coverage, by answering a busy 10-line switchboard, greeted and directed visitors, managed conference room calendar, sorted and distributed mail to appropriate parties

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Dimension Capital Partners
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New York, NY
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December 2006 to November 2010

Answered busy 7-line switchboard; greeted and directed all visitors to appropriate parties 
• Managed calendar for senior staff and coordinated conference calls; organized and scheduled meeting arrangements for room reservation using Microsoft Outlook, and ordered refreshments as requested 
• Scheduled maintenance and repair services for the office, such as: janitorial, air conditioning, and lighting; maintained office supplies by checking stock to determine the inventory level and verified receipt of such supplies 
• Managed, and distributed expense reports for management team using Journyx software 
• Supported internal departments and external auditors in preparation of regulatory audits 
(FINRA, and CBOE- CBSX); Updated databases, researched and gathered relevant data from sources (FINRA/CRD) 
• Assisted with various compliance and administrative tasks, included but not limited to: maintained 
electronic and physical compliance files, opened, sorted, prioritized and distributed mail to appropriate parties 
• Utilized Microsoft Word, PowerPoint and Excel to prepare correspondence and memorandums; maintained clients' list, performed other clerical duties such as, photocopying, faxing, filing and other assignments as needed.

ADMINISTRATIVE ASSISTANT

Citco Fund Services
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New York, NY
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August 2000 to September 2006

Provided support to members of the management team, duties included: directed incoming calls to appropriate people; coordinated travel arrangements and managed all itineraries 
• Processed expense reports and purchased marketing materials for mass mailings; prepared and sent out time sensitive documents via courier service; other administrative duties included: typing letters and memos, filing, faxing and photocopying 
• Maintained inventory and ordered office supplies 
• Scheduled meetings and organized conference room with refreshments for in-house meetings 
• Back-up front-desk receptionist, answered busy 7-line switchboard and screened all visitors

Education

ASSOCIATES in PARALEGAL

New York Career Institute -
New York, NY

2010

Skills

Microsoft Word, Excel, Outlook, Basic PowerPoint, Type 60 w.p.m., Excellent phone etiquette