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Kathy Bethea

Proposal Specialist at The Center for Organizational Excellence, Inc

Glenn Dale, MD

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Over 20 years of progressive program and executive support experience. Results-oriented and detail-driven professional. Specific areas of expertise include proposal management skills and business development support. Extensive experience working with business development teams, operational leadership, contracts managers, senior leadership, and other impacted stakeholders. Excellent proofreading and editing skills. 
 
* Microsoft Office Suite 2007 (Word, Outlook, PowerPoint, Excel) 
* Deltek Time and Expense Reporting System 
* MS Dynamics Time Reporting System 
* Adobe Acrobat 9.0 Professional 
* Wingate Web Event Console 
* GoToMeeting 
* GoalOwner 
 
DEPARTMENT OF DEFENSE DATABASE SYSTEMS 
* 419 System 
* Defense Technical Information Center (DTIC) System 
* AT&L Resources Executive Information System (EIS) 
* Central Contractor Registration (CCR) System 
* SBA's Dynamic Small Business Search System

Work Experience

Proposal Specialist

The Center for Organizational Excellence, Inc
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Rockville, MD
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2010 to Present

* Directs all proposal response activities by applying a strategic approach to leading proposal development efforts that includes driving the win strategy and conducting competitive analyses in a collaborative environment with capture managers, subject matter experts, and senior leadership team. 
* Analyzes and understands the requirements of U.S. Government Requests for Proposal (RFPs), Requests for Quotation (RFQs) and Requests for Information (RFIs). 
* Manages proposal process by building schedules, building compliance matrices, tracking author inputs, scheduling and managing reviews. 
* Coordinates proposals using a defined but flexible process. 
* Coordinates company resources to support development of proposals to meet customer requirements. 
* Coordinates with Capture Manager and Contracts Manager on each proposal effort with respect to customer knowledge and contractual requirements; analyzing customers, competitors, and internal capabilities. 
* Leads proposal team meetings, such as kick-off meetings, strategy sessions, pink teams, red teams, gold teams, and other reviews as necessary using conferencing and electronic meeting collateral tools. 
* Guides proposal team in developing input that reflects clear, concise message incorporating win themes and strategy. 
* Makes writing assignments, issues templates, and directs team members to ensure professional and on-time delivery. 
* Reviews input for development of drafts; rewrites, as necessary, working with section leads to ensure accuracy. 
* Maintains configuration integrity, including version control of evolving proposal artifacts. 
* Proactively and effectively communicates with various levels of staff, clients, subcontractors and their representatives. 
* Assesses and resolves proposal compliance issues. 
* Remains fully informed at all times of solicitation requirements and assures compliance with requirements including staying current on all amendments and modifications to the solicitation. 
* Performs quality check of all proposal sections and volumes for accuracy and quality. 
* Copy/editing proposals and related documents for completeness and compliance with editorial standards and proposal formatting. 
* Mentors junior proposal staff members. 
* Creates and maintains a proposal library - both hard copy and electronic. 
* Participates in projects performed by the Proposal Development Department. 
* Provides feedback to management regarding possible problems or areas of improvement and makes recommendations to implement improved processes. 
* Performs other duties as assigned by management.

Proposal Specialist / Business Analyst

Department of Defense
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Arlington, VA
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2007 to 2010

* Tracked potential business development opportunities. 
* Participated in strategy and information sessions regarding potential new business initiatives. 
* Utilized specific Federal government search engines and tools to gather updated information for solicitations required for business development purposes. 
* Assisted capture manager, proposal manager, and contracts manager as a proposal coordinator to ensure contributions align with overall proposal strategy and themes. 
* Assisted in creating proposal templates and proposal-ready content for use in future proposal development efforts. 
* Proofread and edited technical proposal content for subject matter, style, grammar, flow and format. 
* Served as a U.S. Department of Defense (DoD) contractor, giving program management support, and conference planning support to the Office of the Secretary of Defense (OSD), Office of Small Business Programs (OSBP), NASA, and the Army Wounded Warrior (AW2) Program. 
* Assisted with the planning, implementation, and logistics of specific projects and programs. 
* Assisted with financial management of the Department of Defense Indian Incentive Program (IIP). 
* Received and reviewed rebate requests; populate the IIP database; generate funding documents for approval; populate the Acquisition, Technology & Logistics 419 database system; and, log Military Interdepartmental Purchase Request (MIPR) numbers into the IIP checkbook. 
* Monitored and updated the IIP checkbook. 
* Attended weekly status meetings with clients to ensure execution of planning, schedules, and client satisfaction. 
* Established processes and procedures for smooth implementation of program logistics. 
* Worked with OSD, OSBP staff and defense agency directors to coordinate and implement the annual Small Business Training Conference and the annual Mentor-Protégé Conference. 
* Met with OSD OSBP Small Business Training (SBT) Conference Committee weekly for planning and implementing conference logistics. 
* Reviewed and edited speaker bios and presentations for program agenda book SBT Conference. 
* Coordinated and implemented travel for conference participants and staff. 
* Directed liaison and extensive contact with conference participants and government travel agency. 
* Prepared all travel orders and reimbursement vouchers for approval. 
* Worked with vendors and hotels to perform all aspects of conference planning for DoD participants. 
* Captured and documented information for After Action Reports and lessons learned documents to ensure implementation of successful future processes.

Business Development Manager / Proposal Coordinator

Engineering Services Network, Inc
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Arlington, VA
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2005 to 2007

* Supported VP of Business Development Department as a Business Development Manager and Proposal Coordinator. 
* Participated in strategy and information sessions regarding potential new business initiatives. 
* Tracked potential business development opportunities. 
* Utilized specific Federal government search engines and tools to gather updated information for solicitations required for business development purposes. 
* Worked with employment agencies to fill positions for contracts. 
* Assisted capture manager, proposal manager, and contracts manager as a proposal coordinator to ensure contributions align with overall proposal strategy and themes. 
* Assisted proposal manager in creating proposal outline, storyboards, list of themes, discriminators, and competitive issues. 
* Managed the calendar and schedule for all proposal development efforts. 
* Read and interpreted government solicitations and create a compliance matrix (Sections L and M) to meet stated requirements, assist with creating list of assignments, storyboards, proposal contacts directory, formatting instructions to include distribution to proposal team, and tailoring resumes for inclusion in the proposal response. 
* Scheduled and participated in regular meetings and telephone conferences during the proposal process. 
* Assisted in creating proposal templates and proposal-ready content for use in future proposal development efforts. 
* Assisted in resume preparation and past performance assignments. 
* Assisted in creating subcontractor instructions. 
* Proofread and edited technical proposal content for subject matter, style, grammar, flow and format. 
* Developed plan for color team reviews to include final production phases. 
* Assisted the Proposal Manager in developing the Red Team evaluation package and in recording, disseminating, and tracking suggested Red Team changes. 
* Directed the production, reproduction and binding/packaging of Red Team proposal, final master proposal, and all hard/soft copies. 
* Assisted Contracts Department in uploading (if electronic submission) final product.

Associate Director, Law Alumni Relations

University Law School, Washington, DC
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George, WA
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1998 to 2004

* Handled law alumni event and conference details; venue comparisons; some travel; budget analysis; draft invitations and thank you letters; and, updated alumni records and contact lists. 
* Updated law school alumni website with the latest current events, alumni accomplishments, and milestones. 
* Responsible for implementation of day-to-day activities for the Law School Dean's Office. 
* Worked as the direct liaison with law school professors, adjuncts, alumni, and law students. 
* Worked closely with the Dean of Admissions and Director of Admissions in the tracking and admitting of law school applicants. 
* Assisted law and adjunct professors. 
* Extensive complex scheduling, travel coordination and processing of reimbursement claims. 
* Developed, coordinated, published and dissemination of professional directories and annual reports. 
* Edited trade law manuscript and book. Recruit and supervise administrative assistants. 
* Conducted performance appraisals. 
* Managed on-going office operations and procedures implementing quality control and image improvement strategies.

Office/Project Manager/Bookkeeper

Time Dollar Institute, Inc
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Washington, DC
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1995 to 1997

* Managed office operations and administrative support for CEO. 
* Developed and implemented office policies and procedures. 
* Recruited, trained and supervised support staff and volunteers. 
* Handled all employee benefits. 
* Selected vendors and manage purchase of office equipment. 
* Served as liaison to program managers and contractors. 
* Procured funding for mass-mailing marketing campaign. 
* Acting Program Manager for Chicago-based Cross-Age Peer Tutoring Program. 
* Traveled to Chicago for bi-monthly progress meetings with Chicago inner-city middle school teachers and principals. 
* Drafted grant proposal and manage program for the District of Columbia Mayor's Summer Youth Employment Program. 
* Performed all bookkeeping services using Quickbooks and Microsoft Excel software. 
* Computed and administered all 1099 contractors and employee payroll checks. 
* Handled all federal and state tax requirements. 
* Provided monthly, quarterly, and annual A/R and A/P financial summaries. 
* Monitored and produced required financial reports for numerous charitable foundations, i.e., Rockefeller, Annie E. Casey, Morris and Gwendolyn Cafritz, MacArthur, Pew Charitable Trust, Ford, Dammann Fund, etc. 
* Successfully prepared and performed annual audit with CPA.

Executive Assistant

B'nai B'rith Women
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Washington, DC
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1990 to 1995

* Supported the President and Executive Director of 100,000 member non-profit organization. 
* Extensive travel arrangements and scheduling. 
* Drafted correspondence and board meeting materials. 
* Coordinated bi-annual Executive Board meetings, annual conventions, and regional Board meetings. 
* Acted as liaison with members of national chapters and Executive Board members. 
* Transcribed Board meeting minutes. 
* Handled mass mailings for Executive Board members. 
* Tracked and coordinate activities of number Task Force Committees. 
* Composed and produce a monthly newsletter and bi-annual directory for national and international distribution.

Education

English

University of Maryland University College

English

Morgan State University -
Baltimore, MD

1975 to 1978

Additional Information

SKILLS 
* Strong writing and editing skills 
* Strong analytical and organization skills 
* Effective interpersonal and communication skills 
* Excellent ability to balance multiple tasks to meet deadlines 
* Ability to work independently and as part of a team 
* Customer service-oriented attitude 
* Familiarity with GPO and Chicago Style Guide 
* Experience with the Shipley-based Federal proposal processes and methodologies 
* 15 years experience with conference/event planning in the private and Federal government sectors