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Administrative Assistant

Administrative Assistant at KMQ Enterprises

Slingerlands, NY


I am a highly motivated, energetic, and intuitive individual with a strong ability to multi-task and prioritize ensuring deadlines are met. Furthermore, I work well both independently and as a team player while always striving for excellence. I am a fast learner and am always eager to take on new tasks. 

Work Experience

Administrative Assistant

KMQ Enterprises

2010 to Present

Reformatted resumes to reflect company format for bids and proposals 
♦ Managed logging and entering perspective jobs from clients into Bullhorn as Request for Proposals became available 
♦ Answered all incoming calls and directed to the appropriate recruiter and/or manager. 
♦ Maintained and ordered office supplies 
♦ Assisted the Vice President of Human Resources with miscellaneous tasks as assumed 
♦ Managed and organized the use of the Conference Room for meetings, interviews, etc. 
♦ Responsible for putting together marketing packets as needed 
♦ Responsible for making travel arrangements for President/CEO and Vice President 
♦ Assisted with the planning and coordinating of in house meetings, lunches, out of office events, etc. 
♦ Distributed incoming correspondence 
♦ Various other duties as assigned

Administrative Assistant

Environmental Dimensions, inc

1998 to 2007

Set up and maintained electronic and hard-copy filing systems confidentially 
♦ Provided support for EDi and clients with technical software issues (Microsoft Suite) 
♦ Maintained Vendor and Visitor logs 
♦ Maintained Document Control logs and data bases 
♦ Served as Liaison between EDi and its Clients (Shaw E&I and USACE). 
♦ Prepared and typed various business documents, reports and routine correspondence. 
♦ Managed multi-line phone system; recorded messages accurately and promptly relayed to the intended recipient 
♦ Performed extensive data entry tasks 
♦ Produced documents for distribution to clients, contractors and staff 
♦ Back-up for Receptionist in her absence 
♦ Various other administrative functions as assigned from EDi and it's Clients

Administrative Assistant

Safety and Ecology Corporation (SEC)

1996 to 1998

Maintained all personnel records and health and safety files in a confidential manner 
♦ Provided administrative support to Company clients (Bechtel National, Inc. and USACE) 
♦ Answered and screened incoming calls for field and office personnel. 
♦ Maintained all calendars (i.e., tasks meetings, personal time off, etc.) 
♦ Managed work schedule for field and office personnel. 
♦ Maintained filing systems to include personnel files for field and office personnel 
♦ Tracked and maintained vacation and sick day schedules for field and office personnel 
♦ Managed inventory of office supplies 
♦ Opened and distributed incoming mail 
♦ Responsible for all outgoing correspondence in a timely manner

Senior Administrative Assistant


1992 to 1996

Assisted with the preparation of bids and proposals 
♦ Responsible for all word processing tasks 
♦ Maintained all personnel and project files both electronically and hard copy 
♦ Assisted with accounts receivables 
♦ Answered a twelve-line phone system 
♦ Composed routine correspondence 
♦ Dictation 
♦ Responsible for ensuring all bids got to the appropriate Clients in a timely manner. 
♦ Maintained office supply inventory 
♦ Filled in for Receptionist in his or her absence 
♦ Sorted and distributed all incoming and outgoing mail

Administrative Assistant/Receptionist

Kuhlke Construction & Associates

1989 to 1992

Typed purchase orders and subcontracts 
♦ Maintained client and personnel filing systems, invoices, and vendor logs 
♦ Scheduled and coordinated meetings for Project Managers, President and Vice President 
♦ Performed various Human Resource tasks that include dispensing and reviewing applications for employment, processing accident reports and Worker's Compensation claims, processing timesheets for field and office personnel, and assisting Office Manager with payroll 
♦ Sorted and routed incoming and outgoing mail 
♦ Responsible for accounts receivables


Career Development Center High School
Virginia Beach, VA


Additional Information

Office Skills I & II 
COMPUTER: Extensive knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook), Bullhorn 
SKILLS: Working knowledge of Microsoft Access: