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Nancy Hershberger

Executive Assistant, Office Manager

Centreville, VA

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NANCY HERSHBERGER 
6907 Confederate Ridge Lane | Centreville, VA 20121  
E-mail: HershbergerN@verizon.net | Cell: […]  
 
SUMMARY OF QUALIFICATIONS 
 
• Reliable, conscientious, punctual  
• Nineteen years of professional, management, and administrative experience  
• Excellent coordination and organizational skills  
• Firm understanding of the importance of processes and procedures 
• Strong writing, verbal, and presentation abilities

Work Experience

Volunteer

Red Cross
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Fort Belvoir, VA
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September 2012 to Present

Perform administrative/front desk duties for Environmental Health and Industrial Hygiene Departments at Ft. Belvoir. Responsibilities include maintaining meeting and training calendars, organizing and cataloging reference library, answering phones, and greeting visitors. These departments are responsible for 1,400+ buildings on the Ft. Belvoir and Ft. Myer campuses.

Executive Assistant, Office Manager

ICS SERKA LLC
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Vienna, VA
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May 2010 to April 2012

Performed Accounts Payable and Accounts Receivable functions, including: preparation and submission of expense reports, vendor invoices, internal reports. Created and managed office budget. Interviewed and hired vendors including travel agencies, payroll (ADP), and accountants. Performed HR functions collecting and processing paperwork for submission to ADP. Prepared graphics for proposals, organizational charts, spreadsheets, and assisted in document layout. Managed calendar and travel arrangements for President as well as provided day to day administrative support including ordering office supplies, answering phones, and managing incoming and outgoing mail.

Executive Assistant/Office Manager

Gilbane Building Co
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Arlington, VA
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2009 to 2010

Assisted with proposals for the Small Projects division. Proposal work included graphics preparation, document layout, editing, and final production. Provided administrative support to Vice President, Marketing Managers, and Operations staff in the Arlington office. Maintained Vice President's calendar (Outlook), arranged travel, coordinated video conference and teleconference calls, created and maintained filing system for regional office. Answered phones, processed timesheets, managed incoming and outgoing mail, ordered office supplies.

Executive Asst./Senior Administrative Assistant

BE&K Building Group, LLC
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Vienna, VA
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2005 to 2009

Involved with project work, training, marketing assistance, proposal assistance, and executive support. Project responsibilities included processing pay applications; maintaining filing system; and providing overall administrative support from start-up to close-out. As the lead project administrative assistant, responsibilities included training new administrative assistants and project engineers on company policy and procedures and ensuring the consistency of project processes for all projects.

Executive Assistant, Office Manager

Skanska USA Building Inc
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Rockville, MD
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2004 to 2005

HR Coordinator, Training Coordinator, Project Assistant 
Managed administrative staff and processes, scheduled interviews, coordinated new hire processes, and maintained resume and training databases on Sharepoint. Maintained calendars (Outlook), coordinated travel and schedules for four executives. Processed overhead invoices and managed office budget. Trained administrative staff in policies and procedures. Provided part-time project administrative assistance in field. Also assisted marketing department with proposal production.

Executive Assistant, Office Manager/Senior Administrative Assistant

Bovis Lend Lease, Inc
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1997 to 2004

Project Work: Managed job site offices for numerous projects. Responsibilities included managing administrative personnel and office processes during start-up, construction, and close-out. Coordinated special events and maintained files for submittals, RFIs, correspondence, and HR (hourly personnel). Other duties included processing and submission of timesheets and expense reports; coordinating travel, answering phones, ordering supplies, scheduling meetings. 
Executive Assistant Duties: Assisted Executive Vice President, Global Business Development, with, presentations and extensive correspondence. Maintained calendar (Outlook), arranged travel, scheduled conference calls and meetings, prepared and submitted department reports, created and maintained filing system. 
Marketing: Provided assistance as needed to marketing.

Administrative/Project Assistant

Morse Diesel International
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Arlington, VA
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1995 to 1997

Assisted in project start-up, construction, and close-out on a variety of projects. Maintained files and processed submittals, RFIs, contracts, and pay applications.

Administrative Assistant

A.S. McGaughan Co., Inc
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Bethesda, MD
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1993 to 1995

Provided project assistance to five managers and one executive in the tenant fit-out department.

Education

English

Montgomery College -
Germantown, MD

1994 to 1995

English

William Woods College -
Fulton, MO

1988 to 1989

Theatre/Music

Indiana University of Pennsylvania -
Indiana, PA

1981 to 1982

Theatre/Music

Governor's School for the Arts, Bucknell University -
Lewisburg, PA

1980

Skills

InDesign (Adobe), Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Prolog (database, Meridian Systems), Sharepoint