Post a Job Sign in

To help ensure jobseeker privacy, some information has been hidden.

To see full resume details, log in to your Indeed account or create an account for free.

Administrative Assistant

Administrative Assistant

Chicago, IL

-

Work Experience

Administrative Assistant

BURSON-MARSTELLER
-
Chicago, IL
-

June 2002 to May 2009

• Supported Midwest Market Leader, Managing Directors, Directors, Senior Associates and Client Executives of the 
Media Department 
• Set up extensive travel arrangements, meetings in and out of town 
• Prepared expense reports, timesheets, client billing, purchase orders 
• Maintained calendars using MS Outlook (previously using Lotus Notes) 
• Organized catered meetings, luncheons, and conference calls 
• Prepared PowerPoint presentations, Excel documents, press releases, press kits and media kits 
• Maintained heavy client contact via phone and email 
• Coordinated events such as client meetings, brainstorm activities for new client public service announcements 
surrounding media issues, national traveling exhibits and travel arrangements involving guest speakers 
• Prepared, distributed and researched facts, documents, publications, and photographs 
• Responsible for dubbing videos, burning DVD's, CD's, scanning, internet research (biographies, trademarks, 
celebrities, organizations) 
• Served as back-up receptionist as needed 
• Also worked with other departments on various projects

Human Resources Assistant

NATIONAL PTA
-
Chicago, IL
-

June 1995 to May 2002

• Conducted interviews, processed new hires and terminations 
• Posted job vacancy notifications, set up interviews, obtained references and administered job related tests 
• Processed payroll and served as backup to payroll for ADP processing 
• Audited payroll and direct deposits, tracks leave balance accruals (i.e., vacation, sick, personal, and comp time), 
overtime and temporary help expenses for each department 
• Prepared benefit payments, annuity contributions for employees 
• Maintained personnel records; coordinated the distribution and collection of staff evaluations and review forms 
• Handled temporary agencies for NPTA use and ensured timely and accurate bill payments 
• Solved employee insurance problems through NPTA insurance carrier 
• Updated and maintained job descriptions and postings. Maintained policy manuals 
• Served as back-up receptionist as needed 
 
BAYLOR RESUME

Office Manager

IMC SERVICES/IMC AUTOMATION
-
Chicago, IL
-

February 1993 to June 1995

• Handled and provided oversight for numerous aspects of a multi-business 
• Quoted prices for Compaq & Everex computers to the Board of Education and other clients, putting orders online with Compaq Computer, shipping/handling/receiving & tracking of equipment 
• Prepared reports for the Chicago Board of Education contract 
• Prepared company packages for new business, handled vendors, scheduled services calls, attended workshops and seminars to generate new business 
• Handled secretarial services end of business, including typing and handling of walk-in clients, heavy telephone 
interfacing, ordering of company supplies, creation and maintenance of databases and mailing lists 
• Provided supervision for 5 employees including training and timesheets 
• Functioned as personal secretary to owner of business

Administrative Assistant

CONTINENTAL BANK, N.A
-
Chicago, IL
-

January 1989 to January 1993

• Typed department correspondence, and created various forms and books 
• Input attendance, maintained reports, and assisted with budget reports 
• Planned meetings and special events 
• Routed group communications 
• Created & maintained mailing lists and filing systems 
• Maintained all department office equipment 
• Prepared quarterly and annual budget reports 
• Ordered all department supplies 
• Performed accounts payable functions 
• Ran departmental computer systems 
• Served as liaison to various other departments. 
• Taught Word Perfect classes to department employees

Executive Secretary

Capital Markets Department
-

June 1990 to June 1990

June 1990) 
• Functioned as Secretary to three Senior Directors in Capital Markets Department 
• Gathered, typed and prepared financial information packages for interested investors 
• Planned client bank meetings, internal meetings and travel arrangements 
• After 6 months, became Executive Secretary to the newly formed Trading Team 
• Coordinated and prepared trading packages for investors