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Sylvia Barreto

Assistant Human Resource Manager - Selective Marine Services Group

Dubai

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Work Experience

Assistant Human Resource Manager

Selective Marine Services Group
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Dubai
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July 2013 to Present

July 2013 - Present 
♦ Work with the Managing Directors, Operations Managers & RIG Managers to support for onshore and offshore HR requirements. 
♦ Source candidates from various career portals, existing database from HRMS and interview, verify employment history and credentials. 
♦ Responsible for all procedures related to Mobilization & Demobilization of employees. 
♦ Draft employment contract for Employees and Commercial offers for Rig Clients. 
♦ Supervise HR Coordinators tasks, crew planning, and timesheet on monthly basis. 
♦ Conduct daily HR team meetings and assign tasks daily basis and maintain a proper HR work account management. 
♦ Verify information relating to payroll on a monthly basis for new starters, leavers, benefits, contract changes, sickness absence, maternity pay and unpaid leave. 
♦ Draft all employee letters, i.e. appointment, probation, confirmation, salary, experience, bonus or benefits, warning, terminations and update all in HRMS 
♦ Achieve Client satisfaction by providing the right candidates for all Rigs worldwide. 
♦ Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

Deputy Operations Manager

IOTA Group
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Abu Dhabi
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September 2012 to May 2013

Abu Dhabi, UAE (MNC providing Technical HR solutions for Oil & Energy sector) 
Deputy Operations Manager Sept 2012 - May 2013 
♦ Reporting to Managing Director Middle East IOTA. 
♦ Carrying all activities related to Cost Control, HR & Administration, Logistics requirements and preparing Commercial offers. 
♦ Responsible for Employee Mobilization & Demobilization Procedures, Document collection, Drafting Employment Contracts, Immigration & Labour, Medical Insurance, Employee Service Benefits settlements, Exit Interviews, LOA procedures, Security Pass procedures at sites, HSEQ, Training arrangements and Travel & Hotel bookings. 
♦ Maintaining HRMS for new hires, transfers, termination & payrolls of employees. 
♦ Administer employee compensation, benefits, policies, procedures and performance management systems. 
♦ Responsible for Payroll forecast, collection of Time Sheets and preparation of Invoices. Checking and validating salary slips, expense claims and invoices of clients & suppliers related to, Technical assistance, Recruitment, Visa support, Office Rental and Training. 
♦ Providing training to staff on day to day operation tasks and achieve staff results by communicating job expectations, planning, monitoring and appraising job results. 
♦ Maintaining regular Correspondence with employees and clients. 
♦ MIS - Preparing various Management Information reports & PPT presentation 
♦ Maintain continuity among HQ Switzerland and local division team by documenting and communicating actions, irregularities, and continuing needs.

HR & Administration Coordinator

JAFZA, UAE
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February 2012 to August 2012

Group of Companies - Engineering & Construction for US Military in Middle East) 
 
HR & Administration Coordinator Feb 2012 - Aug 2012 
 
♦ Reporting to Operations Manager. 
♦ Create job descriptions, screening applicants, conducting interviews; negotiate salaries and drafting offer letters. 
♦ Support the department's managers during the selection process to ensure right candidates are hired. 
♦ Maintain and update employee file records in PMS. 
♦ Contribute to the evaluation and writing of HR manual and policies. 
♦ Prepare monthly timesheet of employees for payroll. 
♦ Maintain contact with suppliers regarding orders and merchandise, new products, market conditions for procurement team. 
♦ Generating LPO, checking invoices and packing list from suppliers for accuracy and maintaining supplier's orders file. 
♦ Verify on daily basis that all products loaded on the delivery vehicles are as per LPO and respective invoice. 
♦ Purchase office supplies, equipments by obtaining requirements; negotiating price, quality, and delivery. 
♦ Monitor and report on HR & Administration issues, opportunities and achievements plans.

HR & Operations Coordinator

KBR - Kellogg Brown & Root International
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Dubai
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November 2008 to January 2012

Dubai, UAE 
(A Global Engineering, Construction and Services Company supporting Energy, Petrochemicals, Government Services and Civil Infrastructure) 
 
HR & Operations Coordinator Nov 2008 - Jan 2012 
 
♦ Worked in collaboration with Business Segment Head and Operations manager on various tasks as well as assessed operation's directives. 
♦ Perform HR data entry for new hires, transferred and terminated employees. Input employees banking data in SAP. Maintaining SAP HR records for company payrolls with a high degree of accuracy and ensure data integrity. 
♦ Ensure employee data confidential and maintain accurate communication with executives and line management to gather and convey relevant information. 
♦ Organizing Job task, work prioritization and a great deal of peer interface to properly complete tasks via teamwork. Informing the management about unusual situations affecting productivity, accuracy and efficiency of data flow. 
♦ Interpret announcements on various corporate actions with down line stations, logistics, HSE and security for potential deadline-sensitive terms and act upon them. 
♦ Implement Standard Operating Procedures (SOPs), Desktop Operating Procedures (DOPs) and Scope of Work (SOW) for valid points of knowledge and reference and perform duties to the fullest. 
♦ Develop core job competencies with existing procedures by solving standard problems with minimum supervision. 
♦ Monitoring and maintaining flight records and applying knowledge of weather information and manifesting passengers travelling on the charter. 
♦ Perform primary communications during emergency or hostile situations by liaising with head office and effected sites and Submit IAR/SIRs 
♦ Preparing monthly roster for the team and ensuring proper utilization of resources. Responsible for training and development of Logistics and Air Operation Specialists. 
♦ Review and verify reports prepared by operation specialists and responsible for obtaining accurate, comprehensive and timely distribution information. 
♦ Assist management in the development of appropriate work processes to meet identified needs.

HR & Administrative Manager

Key Commercial Consultancy Services
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August 2003 to June 2008

Aug 2003 - June 2008 
 
♦ Identifying the employment requirements and dealing with the recruitment process of new employees for office staff and clients. 
♦ Drafting job specifications and designing job advertisements. Deciding on job sites & newspapers to advertise the jobs specifications. 
♦ Writing employment contracts for new employees. 
♦ Conducting induction programs, orientation, grievances and dealing with redundancies, gross misconduct, leave issues, employee time sheets and travel & expense reports. 
♦ Evaluate staff performance, promotions, transfers and salary increment. Preparing life insurance coverage's for employees. 
♦ Maintain clients & employee database and update the changes periodically. 
♦ Deal with income tax, employees' provident fund, employees' state Insurance, sales tax, employee benefits and all other tax related issues. Liaising with banks for exchange transactions & other bank transactions.

Showroom Manager

World of Titan - Goa
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June 2000 to July 2003

In charge of the showroom sales & service outlet. 
♦ Maintain and manage showroom premises. Supervising the customer service desk, handling all queries and customer complaints. 
♦ Manage, train and motivate staff as per the company policies and employment laws and ensure relevant HR procedures are followed (appraisal, discipline, grievance, etc.). 
♦ Monitor selling and customer service activities for staff competence in these areas, so as to optimize and sustain sales performance, profitability and customer satisfaction 
♦ Monitor stock levels, accounting, funds management, cash handling, invoicing and reporting the daily business reports to the head office, 
♦ Handle correspondence, departmental calendars, office supplies, expenditures, technical support, and vendor relations. 
♦ Attend regional meetings and contribute to company strategy in the Outlet. 
♦ Support marketing duties including sending e-marketing campaigns and coordinating the distribution of large mail outs.

Education

Master of Commerce in Management

Goa University

April 2000

Bachelor of Commerce in Management

Goa University

April 1998

Additional Information

Core Competencies 
► Human Resource Management ►Customer Relations Management 
► RIG Crew Planning ► Proposal, Quotes & Invoicing 
► Recruitment and Training ► SAP/ HRMS/Archiving 
 
Additional Qualifications 
 
Working with and Managing Difficult People Simulation - College of Human Resource, KBR University - 2010 
Communication and leadership - College of Human Resource, KBR University - 2010 
Customer, Conflict and Confrontation - College of Human Resource, KBR University - 2011 
Technical Skills 
 
Diploma in Computer Applications