May 2012 to September 2012
Performed daily maintenance of the unit Director and Supervisor's calendar. Created and maintained a database used for scheduling of the unit conference room. Assisted Program Managers by providing research for input to daily reports and activities. Assisted with the maintenance of new and existing contracts with external customers and helped ensure accuracy of contracts. Drafted and distributed correspondence from the Director to subordinates offices. Attended weekly meetings and maintained the minutes for follow-up/distribution. Implemented and maintained the unit's official files system which ensured accurate and timely retrieval of files. Maintained the unit's supplies and coordinated ordering/delivery of supplies and maintenance of office equipment when needed. Retrieved and distributed mail to all employees. Planned and organized all office functions and events hosted by the Director.
Security Officer Assistant/Executive Assistant; Commander
August 2011 to November 2011
Washington Naval Yard, Washington, D.C. August 2011 to November 11/2011
Ensured Personnel Security Investigations were properly prepared, submitted, and monitored for completion. Ensured correct recording of clearances through the utilization of JPAS and used JCAVS to verify eligibility for access to classified information or assignment to sensitive duties. Verified all personnel executed a Nondisclosure Agreements prior to granting access to classified information and as part of the building badging process while assigned to the organization. Maintained accountability of classified information held at the command and ensured proper destruction. Prepared and maintained security classification guides for the organization including an emergency destruction plan. Provided assistance in determining security threats and security violations
Conducted classified document inspections for the command. Conducted procedures to ensure the organization maintained accreditation and physical integrity of the command's spaces. Assisted in directing the unit's security program and provided training to command personnel; including executives.
Provided administrative and technical support to the Director and staff members. Developed, prepared and reviewed correspondence including publications, directives, messages, and military awards in accordance with Navy policies. Received calls, greeted and assisted visitors. Coordinated on routine matters and referred unique inquiries to appropriate staff members when needed. Maintained official office files. Coordinated maintenance calls for office equipment. Prepared and forwarded various reports to office of the Chief of Staff. Prepared travel authorizations and vouchers. Mentored subordinate office staff on the use of travel software programs. Assisted in research and development on a variety of presentation materials using Microsoft Power Point. Created and maintained a database used for scheduling of the unit conference room.
May 2010 to September 2010
Provided administrative assistance to the Unit Chief. Maintained the electronic requisition system. Maintained the unit Chief's calendar. Received phone calls and provided escort services for non-cleared guest. Maintained the unit's electronic and traditional official files. Provided support on issues relating to clerical and technical management and program related matters that positively impacted the analytical workforce. Gathered, evaluated and compiled data to assist management with the preparation and finalization of presentation documents and publications. Prepared documents for Official and Diplomatic Passports. Provided graphics support and other document preparation and maintained the unit's correspondence tracking system. Coordinated meetings and conferences held locally and overseas. Ensured proper handling of classified documents. Provided sound guidance on administrative matters. Tracked invoices and assisted in preparing financial statements. Prepared Performance Appraisal Plans for the unit Chief. Utilized programs within Microsoft Office to prepare and process internal and external correspondence
Criminal Investigations Tech
February 2009 to August 2009
Utilized the Defense Central Index Investigative (DCII), Automated System Crime Record Center (ASCRC), National Crime Information Center (NCIC), Automated Crime Investigation System (ACI2), and Centralize Operation Police Suite (COPS), to conduct criminal history checks in support of criminal investigations and authorized administrative purpose while ensuring requesters of Army law enforcement records possessed the appropriate credentials. Prepared investigative data for personnel up for promotion. Prepared clear and concise reports by researching data via multiple information systems. Coordinated in writing and orally with offices within the agency to preclude redundancy. Evaluated microfilm for analysis of footage and provided accurate input and copies to proper authorities.
May 2007 to February 2008
Managed and maintained electronic and traditional official office files. Utilized programs within Microsoft Office to prepare and process internal and external correspondence. Properly disseminated critical information throughout the organization. Maintained the Director of Base Food Services calendar. Composed correspondence requiring considerable research and coordination with others to higher and lower echelons. Reviewed correspondence for conformance with procedural requirements, appropriateness of data, required coordination, grammar, spelling, format and completeness. Prepared agendas and coordinated all aspects of meetings, and coordinated follow-up with attendees to ensure the organization's goals were on track. Prepared spreadsheets and graphs.
Bachelor in Business Management
• Experience working at the Senior Executive Level within the Department of Defense.
• A self-starter, accustomed to working in high-visibility, high-demand, and fast-paced environments
• Ability to work independently or as part of a team.
• Possesses the interpersonal skills needed to be successful working at all levels and in any environment.
• Strong organizational and time-management skills.
• Communicates effectively; orally and in writing.
• Maintains a positive and professional demeanor at all times and possesses the ability to be discrete when necessary.
• Ability to act independently and use sound reasoning to make decision based on experience and lessons learned.
• Proficient Microsoft Office Suite user.
• Accurate, proficient, and efficient typing skills.
• Proficient in the use of the Defense Travel System and Federal Traveler software programs for Temporary Duty Assignments.