Obtain a position as an Administrative Assistant/Office Manager in which my organizational abilities may be fully utilized in a team spirited environment. Work in a place where there is a need for a variety of office management skills including: computer knowledge, organizational abilities, business intelligence and database program use.
February 2012 to November 2013
Provide high level professional business support which includes coordinating all office functions and activities.
Responsibilities include: Daily tape back-up from the server and/or retrieving necessary file(s) when requested. Control expenses and prepare expense reports; validate credit card statements with receipts for proper payment; act as the Human Resources Assistant, responsible for preparing packages for employee orientation, benefits administration and payroll set up; responsible for the planning, coordinating and monitoring of all purchasing activities; assure office is organized and stocked with necessary tools for functionality and running smoothly; assist clients and customers as they enter office and via phone; perform filing, data management, compose office correspondence; assist with all other office administrative duties; assist the CEO and CFO with calendar scheduling, due dates, travel and hotel reservations, organize the attendance for NAPE conferences and booth setup. Assist the Land Department by providing land and well file maintenance; well and permit research on State website(s); create Excel status reports of leases and research well locations; develop an effective color-coded filing system and introduce additional time-saving measures. Maintaining a notary public license and notarizing legal documents.
Executive Assistant/Office Administrator
December 2010 to August 2011
Provide a wide range of administrative and executive support to the Chairman/Chief Executive Officer, Executive Vice President of Operations, Vice President of Geology, and Chief Financial Officer.
Responsibilities include: Calendar management requiring interaction with both internal and external executives and assistants, as well as consultants, in order to coordinate a variety of complex meeting agendas and minutes; screening calls; communicate and respond to incoming and outgoing electronic communications on behalf of the executive staff; assist executives with preparation of presentation materials; review and summarize reports and documents; prioritize and manage multiple projects simultaneously and follow-up on issues in a timely manner; arrange flight, hotel, and car reservations for executive management. As the Office Administrator, responsible for assembling new hire packages; maintain confidential personnel records and ensure the office is a safe working environment.
February 2009 to November 2010
Bolder Staffing Inc: Bolder Staffing Inc, BI Inc., Sounds True, and Vail Resorts
Office Team: VMware Inc.
September 2005 to August 2008
and operating the phone system for 180 employees with a pleasant demeanor and attitude needed to represent the station.
Responsibilities included: Providing administrative/clerical support to other departments when needed. Use of clear, effective verbal communication skills along with excellent judgment. Updating station phone listings for Security, Executive Staff, and Front Desk. Directing incoming calls and placed outgoing calls and pages. Interacting with the public in pressure situations.
January 2003 to August 2008
January 2003 to September 2005
Provide administrative support to the Vice President, General Sales Manager
Responsibilities included: Maintaining and tracking the promotional items for the Sales Department. Responsible for the local and national paid programming and logging payments while working closely with the Credit Manager. Coordinating weekly department sales meetings including taking minutes and distributing to all attendees. Coordinating travel for VP/GSM, other department heads when necessary and interviewees. Preparing correspondence and expense reports. Assisting the VP/GSM in controlling the budget for the year. Screening all calls for the VP/GSM. Setting up and keeping personnel files up-to-date.
November 1991 to January 2003
Provide administrative support to the Parts Zone Manager, five District Parts Sales Managers, and 85 dealers. Tracking the assigned national and local objectives and promotions, program operations, and dealer customer satisfaction surveys. Act as a liaison between office staff, national office and dealers.
Responsibilities included: Developing and implementing effective management systems to meet deadlines through the proficient use of Windows, Microsoft Word, Excel, PowerPoint, Access, Lotus Notes and Internet. Establishing a budget to successfully meet fiscal year demands. Using the Dealer Communications System messaging and Honda Information Network to create promotions for various national and zone initiatives. Coordinating meetings, hotel and travel arrangements for zone and national functions. Monitoring maintenance of the Zone Office and coordinating corrective actions when necessary via the National Office.
QUALIFICATIONS AND SKILLS:
Punctual and detail oriented individual with extensive experience in executive support and business operations. Consistently given increasing levels of responsibility to complete important tasks on time and to specifications. Fast learner with ability to excel in a busy office environment. Excellent multi-tasking abilities with pleasant demeanor.
• Accomplished Executives' Assistant offering over 10 years of administrative experience reporting to a CEO and other top executives.
• Consummate professional, dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; manage busy calendars; efficiently handle daily office tasks.
• Proficient user of Microsoft Office (Word, Excel, PowerPoint, Access and Outlook); Lotus Notes; Internet; Oracle; and type 75 w.p.m.