Post a Job Sign in

To help ensure jobseeker privacy, some information has been hidden.

To see full resume details, log in to your Indeed account or create an account for free.

Executive Assistant

Glendale, NY

-

Over ten years of increasing responsibility and professional experience as an Executive Assistant in varying fields. Superb communication and customer relation skills, confident working attitude. A detail oriented and organized self starter who is able to take direction and works well independently or in team situations.

Work Experience

Executive Assistant

Riso and Sons Co
-
Queens, NY
-

July 2009 to Present (7 years, 2 months)

• Organizing daily business and personal schedules, correspondence, light phones and filing. 
• Setting up conference room for meetings, greeting guests and escorting them to conference rooms. 
• Responsible for taking and delivering food and beverage orders to guests of the company.

Executive Assistant

Modern Office Systems
-
New York, NY
-

September 2006 to May 2009 (2 years, 8 months)

Executive Assistant to three Sales Associates  
• Planned daily business schedules, organized e-mail correspondence and took messages for three sales executives who repeatedly brought in multi-million dollar contracts. 
• Created quotes and processed orders using e-manage program. 
• Arranged conference room times and handled day to day customer relations. 
• Scheduled the delivery and installation of jobs both in and out of state. 
• Confirmed site readiness, building restrictions and obtained certificate of insurance for locations before beginning project. 
• Kept in constant contact with clients throughout project and confirmed satisfaction upon completion. 
• Assisted Professional Services department in creating labels for clients using both Excel and ColorBar programs. 
• Created new company letterhead and one sheet advertisement illustrating products to attach to outgoing quotes. 
• Worked with other Assistants putting together promotional packages for all salesmen.

Executive Assistant to President and Vice President

Armel Enterprises
-
New York, NY
-

March 2006 to August 2006 (5 months)

Executive Assistant & Showroom Manager for international corporation 
• Managed all daily operations for office and showroom. 
• Ordered all office supplies as well as keeping cabinets and refrigerator full. 
• Liaison between buyers, customs brokers and suppliers overseas. 
• Ordered samples for clients based on their specifications. 
• Filled, charted and tracked shipping containers from factory to stateside docks using Excel spreadsheets.

Executive Assistant to President and Vice Presidents

Quality Transportation
-
New York, NY
-

January 2005 to February 2006 (1 year, 1 month)

• Answered multiple phone lines, transferring each to appropriate department and employee. 
• Responsible for arranging daily business and personal schedules, correspondence and expense reports. 
• Created proposals using MS Word and PowerPoint. 
• Maintained daily logs and ran background checks for new hires. 
• Responsible for managing backup tapes for company-wide computer system.

Executive Assistant to Owner

Beppe
-
New York, NY
-

June 2001 to December 2004 (3 years, 6 months)

• Answered multiple busy phone lines, taking reservations and messages for a number of employees. 
• Assisted with correspondence and projects, such as rewriting his mother's translated recipes. 
• Kept track of personal expenses. 
• Trained new hires to use the computer software. 
• Organized customer comment cards into mailing list with Excel. 
• Created new forms for client events.

Education

B.A. in Fine Arts

Bard College
-
Annandale-on-Hudson, NY

1992 to 1996

Skills

Highly proficient in all office programs such as Outlook, MS Word, Excel, PowerPoint, File Maker, E-manage and ColorBar. Comfortable with Photoshop, Quark and Illustrator.