The Human Resources Assistant provides administrative support for HR Business Partners in the areas of staffing and recruitment, employee relations, training and development, HRIS, compensation and benefits. The HR Assistant gathers paperwork and data on employees and assures completion and quality of records. The successful candidate is detail-orientated, has excellent time management skills and is a team player. Being able to handle and maintain confidential information is crucial.
ESSENTIAL DUTIES AND RESPONSIBILITIES – Including, but not limited to:
- Submits the online investigation requests and assists with new employee background checks.
- Prepares new employee files.
- Assist with the onboarding process for new employees.
- Assists with processing of terminations.
- Verifies I-9 documentation and maintains books.
- Processes personnel action forms and assures proper approvals in a timely fashion.
- Updates databases and/or spreadsheets with employee change requests and processes paperwork.
- Maintain personnel databases, employee record keeping, and data security and integrity.
- Assists HR Staff with various research projects and/or special projects.
- Files papers and documents into appropriate employee files.
- Performs customer service functions by communicating effectively both in writing and verbally when responding to requests and questions.
- Maintains confidentiality of applicants, employees, proprietary company information and shareholder information
- Maintains personnel files in compliance Ahtna procedures and applicable legal requirements.
- Makes photocopies, faxes documents and performs other clerical functions.
- Works cooperatively with all members of the Human Resources team.
- Ahtna Core Values: Understands and recognizes Ahtna’s cultural and traditional principles; leads by example through the demonstration of respect, integrity, professionalism, dedication, perseverance and courtesy; willingly shares information as appropriate; maintains and promotes a high standard of both personal and professional ethics; values and promotes education and development
- Software & Reporting - The individual is experienced in basic features of MS Word and Excel with working knowledge of the other software tools within the Microsoft Office Suite and has a demonstrated knowledge of computerized database applications
- High school diploma or a General Education Diploma (GED) and three years of general office experience, human resource experience preferred, or an equivalent combination of related work experience and education
- Must be able to pass pre-employment requirements including criminal background check and drug screen.
- Proficiency in a variety of computer software application, especially Excel, Word, Outlook, PowerPoint and Access software
- Excellent organization, communication (both written and verbal), and interpersonal skills required. Must be able to handle sensitive and confidential information
- Self-motivated, able to multi-task and work effectively under a minimum level of supervision in a fast-paced environment, strong problem-solving skills
- Work cooperatively with others in a team environment
- Associates degree in Human Resources or Business Administration
- Experience and knowledge of Alaska Native cultures
- Valid Alaska Driver’s License and clean driving record
Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.
Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].
It is Ahtna’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment. Ahtna and its subsidiaries are Equal Employment Opportunity/Affirmative Action employers.
Ahtna, Inc., an Alaskan Native Corporation, is a global company providing exceptional construction and integrated...