The Administrative Assistant will provide administrative and staff support to the general organizational operations. Working under the direct supervision of the Vice President, this position provides all necessary organizational support and is responsible for a variety of other tasks.
DUTIES AND RESPONSIBILITIES:
Assist with the completion of filings for the organization
Record keeping of weekly forms and follow up
Provide assistance as needed with research for products and services and
Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion.
Assist with research and cost comparisons for vendors to maintain cost effectiveness and quality, including technology and computer support.
General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
Booking travel and hotel arrangements as needed.
Coordinate materials for meetings and training sessions and other activities of the organization
Receive and distribute all incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
Provide administrative support to staff for copying, faxing and large-scale mailings
Responding to staff requests for administrative support as needed
Perform other duties and responsibilities as requested with a sense of humor and team spirit
Minimum two years office administrative support experience is preferred.
Some college preferred.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Must have experience and skilled in the use of software programs such as MS Word, PowerPoint, and Excel.
Must be technologically savvy and innovative.
Excellent communication skills and follow up abilities
Bilingual in Spanish and English is preferable (reading, writing and speaking).
Part Time- 30 hours a week, 9am-3pm, Monday-Friday