FRIENDS OF SHARON ART STUDIO
Job Description for:
The Interim Administrative Coordinatoris a temporary full-time position (40 hours per week) managed by the Friends of Sharon Art Studio board.
The Friends of Sharon Art Studio (FOSAS) is a non-profit organization created to support the San Francisco Recreation and Parks' Sharon Art Studio. For over 40 years, the Sharon Art Studio has been a vibrant community arts program providing affordable and accessible arts classes to the residents of San Francisco and the Bay Area. The art studio is located in the landmark historic Sharon Building in Golden Gate Park adjacent to the Sharon Meadow, the Carousel, and the Koret Children's Playground. Through a small staff, an active board of directors, and dedicated volunteers, FOSAS partners with San Francisco Recreation and Parks to help run the programmatic, administrative, and development aspects of the Studio. More information about the Sharon Arts Studio may be found at our website: www.sharonartstudio.org .
The Interim Administrative Coordinator works under the supervision of the FOSAS board and works closely with the Executive Committee to run this small organization. The Interim Administrative Coordinator's primary responsibility is maintenance of all aspects of program coordination and administration. However, as the only administrative employee in the organization, duties will be varied and related to every aspect of the organization, including fundraising, events, PR/communications, and various administrative duties. Clear and frequent communication to the board, staff and teachers about upcoming deadlines, projects, and the overall program is essential, as is an ability to communicate clearly and courteously with members of the public and co-workers.
Primary responsibility for all aspects of program coordination and day-to-day program administration, including but not limited to:
Administration and Program Management:
Monitor all FOSAS staff (1-2) and contractual part-time teaching staff (15-20)
Work in conjunction with Board Treasurer to monitor contractual bookkeeper
Work in conjunction with a SFR&P supervisor and FOSAS board program committee chair to monitor programming and utilize resources effectively, including procurement of supplies and equipment
Coordinate with instructors and staff over quarterly program planning and day-to-day program needs
Attend board monthly board meetings and presents a program report to the members
Provide daily hands-on customer support
Coordinate and prepare quarterly class schedule, including primary coordination of brochure content, in close cooperation with Board Program Committee Chair
Monitor course enrollments and handle processing of course cancellations
Do Data entry for and maintain mailing lists, membership, and other program-related database content
Create signage, post information on-site, and distribute information via e-mail and internet
Respond to general e-mail inquiries
Maintain FileMaker Pro, MS Excel and Mail Chimp databases
Do fundraising & event support- planning, soliciting & securing donations, volunteer coordination
Responsible for oversight of the FOSAS policies, and procedures
Work in conjunction with Treasurer, Finance Committee and Board of Directors to monitor the budget
Insure legal compliance with SF City and County requirements and compliance with requirements from funding sources
Monitor and administer the organizational budget and all financial matters including payroll and bookkeeping operations
Supervise the creation of the organization's press releases, media literature (i.e. preparation and publication of the quarterly membership newsletter, quarterly program catalog, website updates)
Communicate the organization's goals and services to all inquirers, including the board, staff, volunteers, relevant government agencies, and media
Work as community Liaison with other agencies
The candidate should have outstanding people skills and be able to collaborate with diverse stakeholders (students, instructors, FOSAS staff, SFR&P staff, FOSAS board, and the community at large) build consensus, and garner support even in the face of conflicting interests
KNOWLEDGE AND SKILL REQUIREMENTS
Excellent communication and organizational skills
Strong experience in financial management, staff monitoring, and budgeting
Possess a minimum of 5 years of relevant experience
High level of initiative and ability to follow projects through to completion
Ability both to work independently and to collaborate as part of a team
Possess strong time-management and project development skills
Coordinate complex schedules and calendars with precision and attention to detail
Ability to multi-task and maintain quality work in a sometimes busy and fast-paced environment
Possess knowledge of legal and funding source compliance
Strong business acumen, flexibility, creativity, and customer focus
Demonstrate effective communications, both oral and written
Experience with MS Office Suite, Filemaker Pro, Mail Chimp, social media and internet research
HIGHLY DESIRABLE SKILLS/QUALIFICATIONS
Knowledge of Joomla and website design/maintenance
Knowledge of Adobe Creative Suite, particularly InDesign
Experience in the daily management and coordination of programming
Experience in an arts or arts education setting
Experience in small non-profit work settings
Experience with fundraising, grant writing, and/or event planning is a plus
The Interim Administrative Coordinator should be able to work in a small and often crowded office setting. There is an occasional need to lift heavy objects, such as maneuvering a box of photocopy paper or ceramic pieces up a flight of stairs.
The hours and days are somewhat flexible, though they generally need to take place Monday through Friday between the hours of M-F 9:30 to 6:30 or 10-7 with an hour for lunch. Ability to occasionally work special events on evenings and weekends is a requirement. You will be required to attend at least one monthly board meeting in the evening.
Paid sick leave benefits comply with the San Francisco Paid Sick Leave Ordinance
This is a 34-hour/week, exempt position. Compensation equates to hourly wage of $25 to $28 per/hr., commensurate with experience.
DURATION OF EMPLOYMENT
The position will begin as early as March 3 rd , 2014 and end June 30 th , 2014.
Send in your resume and a cover letter to: firstname.lastname@example.org
Enter the position title and your name in the subject line i.e. "Interim Administrative Coordinator, your name"
No phone calls or visits, please
No relocation assistance available for interview or for hire
FOSAS Mission Statement
The Friends of Sharon Art Studio (FOSAS) is devoted to sustaining and enhancing the Sharon Art Studio's goal to promote artistic development, craftsmanship, and creative expression. FOSAS works in cooperation with the San Francisco Recreation and Park Department (SFRP) to augment and add breadth to SAS's art programs. FOSAS believes that art education is an essential component to a healthy community and strives to ensure that quality, noncompetitive art programs are affordable and accessible to all.
The Friends of Sharon Art Studio is an Equal Opportunity Employer.