Interim Administrative Coordinator
Friends of Sharon Art Studio - San Francisco, CA

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FRIENDS OF SHARON ART STUDIO

Job Description for:
The Interim Administrative Coordinatoris a temporary full-time position (40 hours per week) managed by the Friends of Sharon Art Studio board.

The Friends of Sharon Art Studio (FOSAS) is a non-profit organization created to support the San Francisco Recreation and Parks' Sharon Art Studio. For over 40 years, the Sharon Art Studio has been a vibrant community arts program providing affordable and accessible arts classes to the residents of San Francisco and the Bay Area. The art studio is located in the landmark historic Sharon Building in Golden Gate Park adjacent to the Sharon Meadow, the Carousel, and the Koret Children's Playground. Through a small staff, an active board of directors, and dedicated volunteers, FOSAS partners with San Francisco Recreation and Parks to help run the programmatic, administrative, and development aspects of the Studio. More information about the Sharon Arts Studio may be found at our website: www.sharonartstudio.org .

The Interim Administrative Coordinator works under the supervision of the FOSAS board and works closely with the Executive Committee to run this small organization. The Interim Administrative Coordinator's primary responsibility is maintenance of all aspects of program coordination and administration. However, as the only administrative employee in the organization, duties will be varied and related to every aspect of the organization, including fundraising, events, PR/communications, and various administrative duties. Clear and frequent communication to the board, staff and teachers about upcoming deadlines, projects, and the overall program is essential, as is an ability to communicate clearly and courteously with members of the public and co-workers.

RESPONSIBILITIES

Primary responsibility for all aspects of program coordination and day-to-day program administration, including but not limited to:

Administration and Program Management:
Monitor all FOSAS staff (1-2) and contractual part-time teaching staff (15-20)

Work in conjunction with Board Treasurer to monitor contractual bookkeeper

Work in conjunction with a SFR&P supervisor and FOSAS board program committee chair to monitor programming and utilize resources effectively, including procurement of supplies and equipment

Coordinate with instructors and staff over quarterly program planning and day-to-day program needs

Attend board monthly board meetings and presents a program report to the members

Provide daily hands-on customer support

Coordinate and prepare quarterly class schedule, including primary coordination of brochure content, in close cooperation with Board Program Committee Chair

Monitor course enrollments and handle processing of course cancellations

Do Data entry for and maintain mailing lists, membership, and other program-related database content

Create signage, post information on-site, and distribute information via e-mail and internet

Respond to general e-mail inquiries

Maintain FileMaker Pro, MS Excel and Mail Chimp databases

Do fundraising & event support- planning, soliciting & securing donations, volunteer coordination

Responsible for oversight of the FOSAS policies, and procedures

Fiscal:
Work in conjunction with Treasurer, Finance Committee and Board of Directors to monitor the budget

Insure legal compliance with SF City and County requirements and compliance with requirements from funding sources

Monitor and administer the organizational budget and all financial matters including payroll and bookkeeping operations

Public/Community Relations:
Supervise the creation of the organization's press releases, media literature (i.e. preparation and publication of the quarterly membership newsletter, quarterly program catalog, website updates)

Communicate the organization's goals and services to all inquirers, including the board, staff, volunteers, relevant government agencies, and media

Work as community Liaison with other agencies

The candidate should have outstanding people skills and be able to collaborate with diverse stakeholders (students, instructors, FOSAS staff, SFR&P staff, FOSAS board, and the community at large) build consensus, and garner support even in the face of conflicting interests

KNOWLEDGE AND SKILL REQUIREMENTS

Excellent communication and organizational skills

Strong experience in financial management, staff monitoring, and budgeting

Possess a minimum of 5 years of relevant experience

High level of initiative and ability to follow projects through to completion

Ability both to work independently and to collaborate as part of a team

Possess strong time-management and project development skills

Coordinate complex schedules and calendars with precision and attention to detail

Ability to multi-task and maintain quality work in a sometimes busy and fast-paced environment

Possess knowledge of legal and funding source compliance

Strong business acumen, flexibility, creativity, and customer focus

Demonstrate effective communications, both oral and written

Experience with MS Office Suite, Filemaker Pro, Mail Chimp, social media and internet research

HIGHLY DESIRABLE SKILLS/QUALIFICATIONS

Knowledge of Joomla and website design/maintenance

Knowledge of Adobe Creative Suite, particularly InDesign

Experience in the daily management and coordination of programming

Experience in an arts or arts education setting

Experience in small non-profit work settings

Experience with fundraising, grant writing, and/or event planning is a plus

WORKING CONDITIONS

The Interim Administrative Coordinator should be able to work in a small and often crowded office setting. There is an occasional need to lift heavy objects, such as maneuvering a box of photocopy paper or ceramic pieces up a flight of stairs.

WORKING HOURS

The hours and days are somewhat flexible, though they generally need to take place Monday through Friday between the hours of M-F 9:30 to 6:30 or 10-7 with an hour for lunch. Ability to occasionally work special events on evenings and weekends is a requirement. You will be required to attend at least one monthly board meeting in the evening.

SICK LEAVE

Paid sick leave benefits comply with the San Francisco Paid Sick Leave Ordinance

COMPENSATION

This is a 34-hour/week, exempt position. Compensation equates to hourly wage of $25 to $28 per/hr., commensurate with experience.

DURATION OF EMPLOYMENT

The position will begin as early as March 3 rd , 2014 and end June 30 th , 2014.

TO APPLY:
Send in your resume and a cover letter to: recruitment@sharonartstudio.org

Enter the position title and your name in the subject line i.e. "Interim Administrative Coordinator, your name"

No phone calls or visits, please

No relocation assistance available for interview or for hire

FOSAS Mission Statement

The Friends of Sharon Art Studio (FOSAS) is devoted to sustaining and enhancing the Sharon Art Studio's goal to promote artistic development, craftsmanship, and creative expression. FOSAS works in cooperation with the San Francisco Recreation and Park Department (SFRP) to augment and add breadth to SAS's art programs. FOSAS believes that art education is an essential component to a healthy community and strives to ensure that quality, noncompetitive art programs are affordable and accessible to all.

The Friends of Sharon Art Studio is an Equal Opportunity Employer.