Position number (PCN):|
Job Open Date
Review Date To ensure consideration, please apply prior to the review date.
Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.
Months per Year
- W = Statewide
- A = UAA
- F = UAF
- G = UAFGI
- S = UAS
Major Org Unit
University of Alaska Fairbanks
Internal Applicants Only? Click here for a definition of Internal Applicants
Salary Grade Salary Schedule
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HR Phone Number
University of Alaska Fairbanks - (907) 474-7700
HR E-mail Address
University of Alaska Fairbanks - firstname.lastname@example.org
Job Posting Information
Job Posting Summary
The primary purpose of receptionist's job is to provide excellence customer service to clients requesting human resource services through the on-campus satellite office and general office support for the HR staff working in the office. This position is Monday through Friday, 6 hours per day.
Knowledge, skills and abilities required for this position.
Strong customer service skills. Ability to maintain confidentiality and respect privacy. Good organizational, and oral and written communication skills. Ability to operate standard office equipment, including multi-line telephone system. Proficient use of office desktop computer and common PC office software: word processing, spreadsheet, database, e-mail, and internet. Familiarity with multiple filing systems.
Typical education or training required for this position (including licenses).
High school graduation or an equivalent combination of training and experience
Length of time and type of experience required for this position.
At least one year in an office setting, with successful experience serving as receptionist or front office contact.
Preferred knowledge, skills or abilities for this position.
Some knowledge of BANNER system is highly desirable
Special Instructions to Applicants
Please submit a resume, cover letter and contact information for three (3) professional references. If you have trouble applying for this job posting, please contact the University of Alaska Fairbanks Human Resources Office at (907) 474-7700
Special Conditions of Employment
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
Ability to prioritize workload in an environment of frequent interruptions. Ability to determine the need, urgency, and priority of visitors and callers, while continuing regular tasks. Maintain calm professionalism in difficult situations.
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Receptionist - Greet public and university employees. Welcome visitors and, if needed, take messages, disseminate information to appropriate person. Handle routine inquiries and determine when a person needs to see a HR staff member, PPA, Payroll Technician, leadership, or someone from another office. Assist visitors with basic needs and help departmental contacts with their needs. Provide assistance with location of basic HR reference forms and materials when needed. Check office phone for voice mail regularly, take message and route voice mail message to the appropriate person promptly. Schedule appointments for/with HR staff as appropriate or requested
Office support to help HR offices run smoothly. Coordinate with main HR office as needed to clarify policies and procedures. Serve as lead of WR office team and coordinate with main office receptionist to ensure appropriate reception coverage, arranging for extra assistance when needed. . Coordinate regularly with main office receptionist to help keep staff informed of important items (i.e. employee absences, unusual situations, and so forth.)
Open, sort, distribute, collect and deliver mail. Handle mail and fax tracking of signature items, ensuring information gets routed and handled as appropriate. Receive, open, date stamp, and distribute incoming mail when necessary, sending misdirected mail to appropriate person. Process outgoing intercampus mail and US mail, including special mailings. Coordinate large mailings and incoming/outgoing faxes. Receive and deliver vendor deliveries.
Assist with checking and maintaining inventories (e.g. office supplies, technology, etc), check in new items received and keep supplies and other items needed in appropriate location
Ensure functional operation of office technology (e.g., copiers, fax machines, printers, OnBase station, computer work stations, etc ) - take necessary action, arranging for repair if necessary. As part of HR office team - handle large photocopy projects, prepare correspondence, proofread typed material, draft and update reports/flyers, take meeting minutes and distribute as needed, and handle HR office shredding. Responsible for document OnBasing process at the WR office.
Assist with scheduling group meetings, including reserving facility and arranging audio/video support and/or catering, receiving RSVPs, assembling meeting materials. Provide assistance to HR management team and office staff as needed.
University of Alaska - 2 years ago