Project Assistant III, Reception Office
University of Chicago 195 reviews - Chicago, IL

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Project Assistant III, Reception Office

Type of Position
Staff

Number of Positions Available
1

Division
Biological Sciences

Department
20103-BSD-Medical Center Development

*Standard Summary

About the Unit

Unit Job Summary
Project Assistant III, Reception Office: Under the supervision of the Associate Director of Finance and Operations the Project Assistant III is responsible for the main Medicine & Biological Sciences Development telephone line and MBSD staff directories. Welcomes donors, prospective donors, job candidates, and vendors; receives deliveries of mail, packages and fax items; maintains and orders basic supplies and stationery for the MBSD office; maintains all office machines; coordinates the work assignments with other members of the Operations team. The Project Assistant III, Reception Office is the constant, professional presence in a fast-paced office; provides travel arrangements as necessary; tracks mailings of the Dean's acknowledgement letters. Supports the Operations Team in preparing documents and materials, schedules meetings, reserves meeting rooms, coordinates travel and catering arrangements; responsible for monitoring and reconciling financial accounts; responsible for data entry; participates in office-wide meetings and events; maintains an awareness of MBSD office schedules and meetings, and proactively navigates appropriate guests and scheduling; and other clerical duties as assigned.

Education
Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications including development databases; proficient knowledge of Microsoft Office, including Word, Excel and PowerPoint is required; knowledge of internet search processes and techniques is required; extensive experience in a fundraising or alumni relations environment, or with event coordination required; ability to accurately is spell required; accuracy and attention to detail required; excellent organizational skills and the ability to meet deadlines and to work on several projects at one time required; ability to maintain confidences and act with discretion concerning confidential employee/labor relations information required; willingness to work evenings and weekends is required.

Experience
See above

Competencies
See above

Required Job Seeker Documents
Resume

Optional Job Seeker Documents

Work Location
130 E. Randolph

Other Work Location

Work Schedule
Full-Time

Hours/Week
37.5

If other than regular hours (M-F, 8:30-5:00) please detail
Regular

Benefits Eligible?
Yes

Union (If applicable):
024-Local 743, I.B.T. Clerical

Pay Grade
C-10

Pay Range
$16.38-$24.96

Pay Frequency
Biweekly

Does this position require incumbent to operate a vehicle on the job?
No

Is a Background Check Required?
Yes

Is Drug Testing Required?
No

Employee Referral Bonus Amount
None

Posting Date
02-13-2013

Remove from posting on or before
08-13-2013

About this company
195 reviews
Founded by oil magnate John D. Rockefeller, the University of Chicago is a private, nondenominational institution of higher learning....