NEW: Secretary for Health Services, part-time, Joliet, IL (SHS)
University of St. Francis - Joliet, IL

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The University of St. Francis, a Catholic, Franciscan institution in Joliet, Illinois, is searching for a Secretary for Health Services at our main campus in Joliet. This position is available immediately.

USF offers undergraduate, graduate and doctoral programs serving traditional-aged and adult students through a variety of learning formats. The university is located in a residential neighborhood about 35 miles southwest of Chicago, and offers excellent recreational opportunities with access to the rich resources of the Chicago area.

Hours/Shift/Work Schedule:
This is a part-time, hourly position, 28 hours per week Monday and Friday 10 AM -3:30 PM; Tuesday, Wednesday, Thursday 9 AM -3:30 PM. Some evening and weekend hours will be required during enrollment periods.

The Secretary of Health Services will assist the Health Services Coordinator in the record keeping of student health history, immunization record forms and provide general clerical support to Health Services and Director of Counseling/Health Services.

Banner entry of immunizations for all full time undergraduate students

Banner entry of immunizations for all Masters Nursing Program students

Banner entry for all Doctoral Nurse Practitioner students

Banner entry for all Albuquerque students

Scan all data into the Singularity/Hershey tracking system

Notify students by USF email of hold regarding compliance of Health Records and Health Insurance

Apply hold to student account when not compliant with their health records or insurance

Follow up with students regarding items needed to fulfill compliance requirements

Schedule appointments for university nurse

Receive and route all phone calls for Health Services

Respond to student questions in regards to Health Record compliance

Provide graduates of the university with copies of health records as needed

Check Certified Background Check website daily and download nursing students’ drug testing and background check results

Adhere to University Purchasing Policy by acquiring purchase orders for Health Services, Counseling, and submitting bills for payment

Order and maintain office supplies needed for Counseling & Health Services

Assist with any mailings needed by Health Services and Counselors

Maintain communication with the student health insurance company and provide them with updated student information on a monthly basis. A copy of monthly reports will be submitted to the Director beginning of each month.

Any other duties assigned by the Director

Working Conditions and Physical Requirements: Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This is sedentary work which requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking, hearing and visual acuity.


High school diploma or GED

Basic Computer skills including Word, Microsoft Office and publishing software

Ability to perform the physical requirements of the position

Willingness to support the Catholic and Franciscan values of the university


Previous experience in a business or educational setting

To Apply:
Must submit resume, USF online application form , and cover letter to subject SHS or fax to (815) 768-8374.

We accept electronic/fax submissions only. Submissions without all of the required materials may not be considered.

We are an Equal Opportunity Employer and welcome all persons. Minority persons and women are especially invited to apply. Reviews begin immediately and applications will continue to be accepted until the position is filled. Salary and other considerations will be competitive and consistent with the university’s commitment to recruiting the best-qualified individual. For further information on the university and our department, please visit our Health Services Homepage.

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