The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 Best Non-profit Organizations to Work For by the Non-Profit Times in a national search.
PHI is seeking a full time Director of Finance for the Global Health Fellows Program II. This position is located in Washington, DC.
The Global Health Fellows Program II, a program of PHI, is a five-year, USAID-funded, cooperative agreement which aims to develop a diverse group of global health professionals at different stages in their careers to support and sustain the effectiveness of USAIDs Bureau of Global Health current and future programs.
Reporting to the Program Director GHFP-II, the GHFP-II Director of Finance (DF) serves as key personnel to the program. The DF is a key representative of the program with USAID, specifically with the AOR and OAA as well as PHI Central on financial matters. S/he provides leadership and direction to finance, budget, forecasting, and reporting. S/he ensures the smooth conduct of finance and compliance with relevant USAID and PHI financial policies. This position will work to fine-tune financial data with other program data within GHFP-IIs IMARS (Information Management and Reporting System) and will also represent GHFP-IIs financial systems connection to PHIs impending redesign of its own financial and reporting systems. The DF serves as a member of the GHFP Key Personnel Team, participates in GHFP annual strategic planning; oversees the development of annual budgets, the overall reporting for finance activities, and may act to back-stop the GHFP Program Director. The DF supervises the GHFP Senior Financial Analyst and indirectly one additional staff person.
Duties & Responsibilities:
- Provides a significant external role and responsibility for communicating and collaborating with critical stakeholders. The FD is a key interface with USAID, specifically with the project AOR and with OAA. Also, the FD is a key interface with PHI Grants & Contracts Department.
- Oversees systems and policies for accounting and financial reporting to ensure compliance with PHI, USAID and other Federal regulations and policies related to cost allowability, documentation and reporting. Provides leadership to fiscal operations adhering to generally accepted accounting principles, with adequate internal control and meets audit standards.
- Participates in the design, development, and maintenance of a web-based financial information system that captures and organizes real-time program and financial data as the management tool for both internal as well as external clients (PHI, GHFP management and USAID). Participates in and contributes to the development of financial management information systems within the larger central offices, PHI.
- Manages all aspects of the financial systems for a budget of over $210 million (five years) with multiple sub-programs (traditional and non-traditional fellows, corporate volunteers, interns, Foreign Service nationals) and 100+ fellows. Oversees the development of budgets, monitoring funding and expenditures against each budget, and audits financial records to ensure the accuracy of the data.
- Ensures that all program contracts and consultant agreements plus related budgets are complete, appropriate and timely.
- Provides technical assistance, as requested by the Program Director, to GHFP partners/subcontractors and periodically audits their performance to ensure the adequacy of financial management systems and compliance with relevant regulations and policies of PHI and ultimately to US government.
- Provides consultative support to other members of the Key Personnel Team and USAID in planning and managing program activities through financial information analyses and other reports.
- Continuously monitors and updates financial policies, procedures, controls and reporting systems, providing reports on organizations operating condition.
- Oversees development and monitoring of project budgets and forecasts; Monitors partner/contractor budgets.
- Ensures the timeliness and accuracy of the financial analysis reports in order to assist the Project Director and Key Personnel in meeting their management and fiduciary responsibilities.
- Provides financial forecasts to the funder as well as expenditures to key personnel.
- Prepares and analyzes budgets, develops financial reports, and makes recommendations for budget expenditures.
- Ensures compliance with standard operating procedures (SOPs) in the areas of finance and accounting among project and partners.
- Advanced degree in finance or other related business discipline
- Specific experience with financial management of USG and/or USAID contracts, grants, CAs, etc. is preferred
- Specific experience participating in/contributing to the development of financial management information systems
- A minimum of ten years professional experience in the finance field
- Experience in international development programs
- Demonstrated ability to manage the financials of a large, complex project to successful conclusion
- Ability to be a proactive, strategic leader with in-depth knowledge of finance, operations and international development
- Ability to create and manage a multi-year, multi-million dollar budget, including forecasts and use of real-time data
- Excellent written and verbal communication skills
- Excellent presentation skills
- Experience managing a staff is preferred, with good management skills in leading others to accomplish organizational objectives
- Knowledge and ability to manage information technology and knowledge management systems
- Ability to interface project metrics with central office metrics
This is an exempt position and the salary is commensurate with experience. PHI offers a generous benefits package including medical, dental, vision, short/long term disability insurance, life insurance, 403b (group retirement annuity) and partial subsidy of public transportation cost. For more information about PHIs benefits, visit our benefits page