Position number (PCN):|
Job Open Date
Review Date To ensure consideration, please apply prior to the review date.
Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.
Open Until Filled
Months per Year
G-GI Information Office
- W = Statewide
- A = UAA
- F = UAF
- G = UAFGI
- S = UAS
Major Org Unit
University of Alaska Fairbanks - Geophysical Institute
Clerical/Office Support Customer Service Media Marketing/Outreach/Public Relations Purchasing/Procurement Transportation/Logistics
Internal Applicants Only? Click here for a definition of Internal Applicants
Salary Grade Salary Schedule
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HR Phone Number
University of Alaska Fairbanks Geophysical Institute - (907) 474-6010
HR E-mail Address
University of Alaska Fairbanks Geophysical Institute - email@example.com
Job Posting Information
Job Posting Summary
Assist in communicating Geophysical Institute research and activities to the public and coordinate related events and conferences. Work in a fast-paced and progressive UAF department immersed in the study of arctic geophysical sciences. If communications and event coordination are your strengths, consider joining our team.
Knowledge, skills and abilities required for this position.
Computer skills to include use of Microsoft Office and Adobe applications. Excellent customer service and interpersonal skills. Good spelling, grammar and punctuation skills. Ability to follow applicable policies, rules and regulations. Ability to establish and maintain effective working relationships with individuals and organizations. Problem solving skills, ability to exercise sound judgment and analyze situations to make good decisions. Multi-tasking abilities. Team leadership skills. Proficient with Mac computers.
Typical education or training required for this position (including licenses).
Bachelor's degree or equivalent experience in a public relations, communications field or journalism. One year of experience in an administrative capacity. One year of experience in event coordination work.
Length of time and type of experience required for this position.
One year of experience working in an administrative capacity in which public relations tasks and event coordination skills were regularly employed.
Preferred knowledge, skills or abilities for this position.
Professional writing and/or public speaking experience. Photography/videography experience. Experience using PowerPoint, InDesign, Dreamweaver. Knowledge of Roxon and/or Drupal or other Content Management Systems. Familiarity with UAF procurement processes and Banner.
Special Instructions to Applicants
Contact Amy Hartley at firstname.lastname@example.org should you have any questions regarding this recruitment.
Special Conditions of Employment
The position requires travel to conferences nation wide.
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
Familiarity with journalistic standards and practices. Knowledge of best practices in communications. Public speaking skills. Record-keeping and/or accounting skills.
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Public Relations Assistance:
Assist Public Information Officer by performing the following tasks: proofread, fact check and/or edit material for public dissemination; establish and maintain mailing lists and distribution information for a variety of publications; perform layout and distribution for the Alaska Science Forum and the Geophysical Institute Weekly Newsletter; perform maintenance on internally-produced websites; answer the phone and respond to inquiries from the public; assist with scheduling VIP tours; perform research as needed for public relations purposes; attend and provide support to events such as the Science for Alaska Lecture Series; assist in contacting and scheduling meetings and/or speaking engagements with GI and UAF faculty, researchers and administrators; maintain records and filing systems (including digital media); and other administrative tasks as assigned.
Event Coordination Assistance:
Perform event coordination duties for grant-funded programs following GI-established protocols and adhering to UAF- and GI-established policies for such events. Event coordination tasks include: establishing time schedules for short and long-term projects, scheduling rooms; arranging for ground transportation and food service; inviting guests and speakers (may involve preparation of invitation letters to international affiliates); preparing itineraries, schedules and agendas; purchasing materials using UAF Procard (maintaining related records and performing required reconciliation and reporting); publicizing events; assisting with room setups; coordinating multimedia services; collaborating and coordinating activities with GI Business and Travel Office personnel, vendors and local organizations that support the visitor industry. May be required to organize teams to complete tasks and to conduct meetings with team members.
University of Alaska - 19 months ago
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