Fiscal and Compliance Director (Position # 500051)
Kentucky State University - Frankfort, KY

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SUMMARY:

Reports directly to the Dean of the College of Agriculture, Food Science and Sustainable Systems (CAFSSS). The Fiscal and Compliance Director will manage all aspects of budgeting and operational financial activities, and ensure compliance with policies, procedures, regulations, and statutes.

DUTIES AND RESPONSIBILITIES:

1. Conduct initial review for grant and contract proposals to ensure compliance with applicable University and funding agencies policies and procedures including, but not limited to, Federal obligations and assurances, availability and commitment of institutional support services and resources, and consistency of project plan and proposed budget;
2. Advise and assist project directors and University support offices to ensure compliance with policies set forth by the University and external agencies to include responding to questions from principal investigators and funding agencies related to details of proposals such as fringe benefit rates, verification of salaries and indirect costs, and assisting principal investigators with fiscal services such as budget preparation and interpretation of expenditure policies of the University and the funding agency;
3. Review information received from funding agencies and distributes to appropriate administrators and investigators; keep abreast of changes in policies and regulations of granting agencies;
4. Research and summarize information on government regulations pertinent to grants and contracts;
5. Develop and establish accounting systems and coordinate the maintenance of a grants data base, indirect cost policies, and subcontracts; code information for data entry in Banner Grants module;
6. Coordinate the maintenance of the proposal and award filing system. Perform other related duties incidental to the work described herein;
7. Coordinate efforts to communicate awards and other fund allocations between the CAFSSS, Sponsored Programs, and Business Office;
8. Preparation and submission of reports and financial statements to funding agencies for completion of projects and compliance with Federal Financial Reports and other agencies or parties;
9. Ensure reconciliation of purchasing and encumbered funds;
10. Manage and oversee the USDA 1890 Facilities Grant Program to meet deadlines, budget;
11. Serve as the liaison for the College to the university Capital Planning and external contractors on all 1890 USDA Facilities Grant projects;
12. Function as the compliance manager to ensure proper expenditures and prepare administrative reports as required;
13. Assist in the preparation of the Memorandum of Understanding related to grants and projects; and
14. Oversee personnel matters to ensure proper implementation of hiring process and submission of personnel action forms.
15. Other related duties as required.

MINIMUM JOB REQUIREMENTS:

Master's Degree in Accounting/Finance; Certified Public Accountant or Certified in Management Accounting;
At least 5 years of experience in accounting of grants and contracts and at least 3 years as fiscal officer or analyst and handling federal and state budgets. Preferred having a Land-Grant Program experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Knowledge of university and/or public auditing policies, standards, and procedures.
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
  • Ability to write reports containing technical information.
  • Ability to foster a cooperative work environment.
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of faculty and/or staff hiring procedures.
  • Skill in budget preparation and fiscal management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Proficient in ERP software (i.e. Banner).
  • Knowledge of financial/business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.
WORKING CONDITIONS AND PHYSICAL EFFORT:
  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

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