The Regional Coordinator is responsible for the oversight and day-to-day multi-site management of the home-based services program in accordance with HIPPY Rules and Regulations and the MIECHV (Maternal Infant Early Childhood Visitation) grant requirements. The Regional Coordinator is responsible for the supervision and management of the home-based educators in multi-site locations. The Regional Coordinator is also responsible for ensuring that all HIPPY rules and regulations and all MIECHV grant requirements are met by collecting and analyzing program data, submitting all reports in a timely manner, overseeing program expenditures, promoting public awareness of the program and coordinating with relevant community partners.
Recruits and enrolls families in HIPPY programs.
and implements annual recruitment of families most in need of literacy services in assigned counties.
Develops and distributes publicity and referral information about HIPPY MIECHV programs to inform the community and potential participants.
Ensures family eligibility requirements are met according to MIECHV grant requirements, HIPPY rules and regulations and the required documentation is maintained in child file.
Assigns home-based educators to enrolled families based on match evaluation.
Plans and implements new families' orientation activities.
Development and management of program services
all program components, information and curriculum are delivered as designated by the HIPPY model, rules and regulations.
Develops and monitors program activities to ensure program is effectively responding to community and participant needs, HIPPY rules and regulations, and MIECHV grant requirements.
Maintains up-to-date records of program participants and activities according to HIPPY and MIECHV grant requirements.
Performs duties as needed and/or requested to support and maintain accreditation with HIPPY USA.
Reviews Family MAP, ASQ, ASQ Social Emotional and other required assessments performed by individual home-based educators, ensuring validity and accuracy. Supports families through referrals for additional educational, social and community services.
Maintains appropriate staffing ratios as required by HIPPY USA, HIPPY Arkansas and MIECHV (not to exceed a maximum of hundred and 180 children).
Ensures that all required developmental and health assessments are completed within 45 days of family entering the program.
Maintains confidentiality on all child and family information.
Monitors budget expenditures to ensure program operates within HIPPY and individual funders' budgetary guidelines. Submits monthly updates and necessary adjustments to HIPPY MIECHV Program Manager for approval.
Ensures accuracy and submission of each employee's weekly hours worked and payroll information.
Ensures availability during unannounced site visits. Develops and submits corrective action plans as suggested by the site visit monitor within 30 days of notification of deficiencies.
Conducts teacher/parent conference for each family twice a year.
Conducts six parent group meetings between September and May every year as required by HIPPY USA performance standards.
Develops and manages local area HIPPY MIECHV Advisory Council.
Ensures accuracy of written and electronic records maintained by home-based educators. Ensures documentation and accuracy of data input into ETO and other required electronic databases.
Submits all daily, weekly, monthly and quarterly required HIPPY and MIECHV funder reports in a timely manner.
Assists with the completion of grant applications as they pertain to program activities.
Conducts local fundraising events as needed to support additional needs and activities.
Develops institutional and community partnerships with educational, governmental and nonprofit agencies for program collaborations and/or in-kind donations.
Performs other duties as assigned by the HIPPY MIECHV Program Manager
In Compliance with ACH’s Fleet Management Policy, drives an ACH owned, leased, or personal vehicles frequently in the performance of essential job functions
Staff management and supervision
makes recommendation for hire and trains home-based educators. Ensures applicants meet HIPPY USA, HIPPY Arkansas, MIECHV grant requirements and Arkansas Children's Hospital employee requirements, policies and procedures.
Provides one-on-one supervision to home-based educators on a weekly basis.
Observes and evaluates each home-based educator's performance during home visits, group and staff meetings at least three times a year.
Responsible for annual evaluation for each home-based educator and performance improvement plan if necessary.
Accompanies individual home-based educators on home visits six times a year to observe parents and home visit activities. Follow-up with plan for improvement as needed.
Conducts weekly staff development training for all home-based educators.
Degree required, preferably in early childhood, elementary education, psychology or social work preferred, but any higher education degree will be acceptable. If degree is not in preferred discipline, must obtain 24 contact hours in early education coursework within two years of hire.
Must attend HIPPY USA pre-service upon hire.
Participates actively in training programs verifying to supervisor at least 30 hours of professional development in early childhood education, early literacy learning, social emotional learning, Family MAP training. Attends additional training in leadership development and management as requested by supervisor.
One year previous experience working in a service delivery field or educational setting.
Certificates, Licenses, Registrations:
Valid Arkansas driver's license and good driving record.
Special Skills: (typing, data entry, word processing etc.)
to support HIPPY mission follow policies and procedures.
Excellent oral skills, good reading and writing skills.
Ability to interact and manage diverse group of people including HIPPY state staff, field staff and HIPPY families.
Ability to lift at least 20 pounds.
Willingness to travel; overnight stay may be required.
Ability to stand for extended periods of time, crawl, bend and stoop.
As the only pediatric medical center in the state, Arkansas Children's Hospital (ACH) serves the youngest Razorbacks from birth to age...