Payroll, Benefits, HRIS Partner
Spotify - New York, NY

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This role will be responsible for the Payroll, Benefits, and HRIS with an emphasis on Data Integrity, Compliance, and Reporting.

Payroll:

• Ensure accurate and timely preparation of semi-monthly domestic payrolls and 1 bi-weekly international payroll in Mexico and any forthcoming territories in the Americas

• Manage changes relating to salaries, deductions, tax updates, direct deposits, and garnishment/tax levy compliance.

• Addresses and resolves employee concerns regarding payroll, tax or deduction issues.

• Manage the timekeeping process for hourly employees, ensuring employees are appropriately trained on the system.

• Set up new state and international payrolls.

• Create new earnings and deductions codes and conduct testing to ensure accurate processing.

• Partner with Accounting regarding internal and external audits, commission and bonus payouts, and stock option plan.

• Perform reconciliation and tax issues related to the year-end close.

• Ensure wage and hour compliance with Federal, State and Local laws.

• Partner with HR, Legal and Finance to proactively address compliance issues.

• Identify and implement new procedures to increase payroll operation’s efficiency and accuracy.

• Assist Finance and Sales team with bonus and commission calculations and ensure they are correct on Payroll

Benefits:

• Manage the administration of employee benefit programs, including medical, dental, FSA, 401K, stock option/purchase, transit, and fitness.

• Be a liaison between benefit provider and company - address and resolve employee benefit issues.

• Oversee Paid Time Off, ensuring timely request approvals and reporting accrual levels to Accounting.

• Manage annual Open Enrollment including plan recommendations/renewal.

• Monitor legislation and legal provisions that may affect Benefits.

• Ensure regulatory compliance and prepare Disability, Unemployment, OSHA, & 5500, and EEO-1 reports.

• Manager COBRA and HIPAA notices, updates, and payments.

• Direct company-wide communications regarding benefit changes and updates.

• Ensure billing accuracy and resolve any discrepancies.

• Design and implement process improvements related to the benefits administration.

HRIS:

• Manage all systems that support Human Resources, including HRIS, Payroll, & Benefits and ensure integrity of all data.

• Investigate and resolve any errors regarding data transfer between benefit and Information systems.

• Partner with HR Dept and IT with implementation of new HRIS.

• Create and analyze monthly audit reports to ensure data integrity.

• Train employees and managers on all HR systems.

• Create and execute monthly, quarterly, and ad hoc reports for HR, Accounting, and Legal departments.

• Identify, develop and implement improvements in HRIS processes and procedures.

REQUIREMENTS:

• 3+ years Human Resources experience with payroll, benefits, and HRIS

• Experience with benefit plan evaluation, selection and compliance

• Expert knowledge of federal and state laws relating to benefit plans including ERISA, HIPAA, COBRA and FMLA

• Technical HRIS experience with high level of understanding in HR processes and data integrity

• Knowledge of ADP and Workday Systems

• Advanced proficiency with MS Excel

• Proficient in MS Office

• Must be responsive and flexible to a variety of business needs, able to manage multiple priorities, and adapt quickly to change

• Demonstrated self-leadership and interpersonal communication skills with the ability to effectively and tactfully interact with employees at all levels of the organization

• High level of integrity and ability to maintain and protect confidential information

• Strong administrative and organizational skills with attention to detail

• Strong written and verbal communication skills

• Proactive 'can-do' approach, resourceful & an ability to problem-solve

• Good sense of judgment. Must know when to ask for help and when to make a call

• Bachelor's Degree with a focus in Human Resources, Business, Accounting, or Finance preferred

Spotify - 22 months ago - save job - copy to clipboard
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