Please Note: Position only open to internal NYC Department of Education employees
Position Summary: The Financial Systems Analyst, Central Budget Office assists the Chief Administrator of DOE Central Finance to provide high level policy and operational support around the management and supervision of major financial systems which falls under the Executive Director of Central Budgets. The Financial Systems Analyst will provide support to the Central Budget Office team by maintaining and utilizing systems such as FAMIS, FMS 3, Galaxy, and other DOE systems. The Financial Systems Analyst ensures that the Central Budget team follows system procedures in order to perform budgeting planning, complex analyses, and fiscal reporting. Performs related work.
Reports to: Chief Administrator for DOE Central Finance and/or Senior Financial Analysts
Direct Reports: N/A
Key Relationships: Works closely with Business Unit budget staff in central and field offices to communicate and deliver the strategic component of Office of Budget Management (OMB) funding initiatives, playing a key role to ensure business partner’s success within their Department of Education (DOE) area. Works closely with the Division of Financial & Budgetary Strategy and Reporting to communicate information in response to/in support of Business Unit initiatives providing analytical support, coordinating budget activities and troubleshooting system problems.
Assures through system design that the business planning and budgeting process and control are consistent, timely and strategically coordinated across all lines of the business unit as communicated. This includes:
working on the development of procedures to ensure quality control of Galaxy budget data and monitors procedural compliance;
investigating and responding to inquiries, and working with Galaxy and FSBO offices to identify and resolve system issues;
determining entry of budget allocations and adjustments into the Galaxy system including the design of allocation categories and cost factors;
assisting with Galaxy and Famis table maintenance; and
performing accounting transactions based on agreed upon memorandum of understandings (MOU) for the DOE and other NYC agencies.
Partners and collaborates with Business Unit budget staff to assist and develop guidelines/key assumptions that support cost/revenue needs. Ensures that both actuals and forward looking direction is included in the design of cost/revenue/clearing allocations thereby ensuring that they are strategically handled in a consistent manner across their business units. Monitors and guides the utilization of allocations to help Business Unit budget staff achieve success with their financial targets.
Works with the Division of Financial and Budgetary Strategy and Reporting budget staff to ensure through system design that the Capital Allocation Process which governs investment evaluation is handled in a consistent manner across all business area units and lines of business, and adheres to Economic Analysis Guideline and Investment Criteria.
Works with the Business Unit budget staff to assure through system design that capabilities exist to provide regulatory analysis and analytical support as needed.
Collaborates with the Business Unit in the development of consistent, actionable reporting solutions and tools that strategically both streamlines/automates the production of core/standard management reporting and information which enhances business understanding of the underlying issues and drivers while promoting ease of use in decision-making by identifying both risks and opportunities for their Business Unit.
Identifies budget issues and trends and makes recommendations for strategically addressing situations as needed for their business unit.
Carries out special assignments as requested/required including analytical support needed to assist in the response of inquiries from OMB and fiscal monitors.
A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1” above.
Familiarity with technology that enables finance solutions.
Excellent communication and analytical skills.
Advanced knowledge of Microsoft Excel and the ability to work comfortably with other programs in Microsoft Office.
Attention to detail and follow-through.
Ability to manage multiple, competing priorities.
Excellent verbal, listening, problem-solving and collaboration skills.
Strong organizational and management skills.
Ability to work with large volumes of confidential data.
Salary: $70,000 +
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through September 4, 2012.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO
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