Executive Assistant to VP and CEO
Viviano Flower Shop 3 reviews - Saint Clair Shores, MI

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SUMMARY: Schedules appointments, answer and screen calls, executes marketing plan, and otherwise relieves officials of clerical and administrative work by performing the following duties.ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepare purchase orders for various administrative purchases.Prepares and maintains gift cards for marketing and sales.Manages donation and contributions.Execute marketing plan by scheduling spots, making signs, and assisting with other printed material.Assist in management of wedding show, specifically with regards to vendor tables.Composes routine correspondence and prepares outgoing mail.Files and maintains correspondence and other records. Makes copies of correspondence or other printed matter.Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Takes messages for administrative staff. Places calls for administrative staff.Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.Arranges travel schedule and reservations for administrative staff.Assists with preparation of proposals relating to shows and exhibits.Compiles and types statistical reports. Assists with monthly reports.Records minutes of staff meetings.Prepares and distributes memorandums outlining and explaining administrative procedures and policies to supervisory workers.Maintains office supply inventory.Assists other departments, such as administration, management and sales, as necessary.Works overtime as required.

Keywords: Viviano, Flowers, Assistant, Professional

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3 reviews