Accounts Payable Technician
University of Alaska - Anchorage, AK

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Position number (PCN):
307398

Job Open Date

01-18-2013

Review Date To ensure consideration, please apply prior to the review date.

Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

02-01-2013

Months per Year

12

Job Location

Anchorage_03

Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
A-VCAS Accounting Services

Assignment Information

Regular

Major Org Unit

University of Alaska Anchorage

Region

Anchorage/Matsu

Job Type

Accounting/Audit

Internal Applicants Only? Click here for a definition of Internal Applicants

No

Salary Grade Salary Schedule

00_76

Salary

Minimum starting hourly salary: $17.48

Bookmark to Job Posting

www.uakjobs.com/applicants/Central?quickFind=79504

HR Phone Number

University of Alaska Anchorage - (907) 786-4608

HR E-mail Address

University of Alaska Anchorage - uaa_akjobs@uaa.alaska.edu

Job Posting Information

Job Posting Summary

The Accounts Payable department is responsible for paying University obligations, such as utilities, leases, commodities and services. This position works in a dynamic environment and processes a high volume of invoices while ensuring accurate and timely payments in accordance with IRS regulations and reporting requirements, Board of Regents regulations, and University policies

Knowledge, skills and abilities required for this position.

Knowledge of Accounts Payable best practices and generally accepted accounting principles. Demonstrated skill using Word and Excel. Ability to prioritize. Ability to read and comprehend complex regulations. Ability to work independently.

Typical education or training required for this position (including licenses).

High school diploma or equivalent.

Length of time and type of experience required for this position.

6 months of experience in a structured accounting office.

Preferred knowledge, skills or abilities for this position.

College level accounting classes, or equivalent combination of education and training. Experience using a computerized accounting system.

Special Instructions to Applicants

To be considered for this position please attach your comprehensive resume, a cover letter explaining how your prior education and/or experience has prepared you for this position, and a separate document providing the names and contact information of at least 3 professional references.

Special Conditions of Employment

An offer of employment, and continued eligibility of employment in this position is contingent upon a background check and satisfactory results.

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

10-Key skills.

Information

Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf

Job Duties

5
Records

Duty:
Analyze vendor requests for payment: Review and compare invoices and procurement documents; verify encumbrances and accuracy of vendor billing, validate freight charges and terms of purchase order. Obtain department approval from appropriate signature authority.Obtain representational forms when applicable. Calculate and document any necessary foreign currency conversions. Assure that all purchase order special payment conditions are noted and flagged for future action.

Analyze vendor W9 form to ensure compliance with IRS tax reporting requirements. Request current W9 from vendor when analysis and review indicates. Submit modifications to vendor records when needed. Classify purchase, distinguishing between service and commodity and further identify the income type as per IRS 1099 reporting categories. Assist travel auditor with processing travel reimbursements as needed.

Set up payment in Banner's finance module: Check for purchase order encumbrance changes, select appropriate address sequence, record vendor discounts when allowable, establish check creation date. Within the Banner invoice document, discern the correct line items and accounting sequences to properly record the payment.

Research and explain Banner finance entries as requested by UAA departments. Prepare correcting journal voucher when necessary.

Research and reconcile vendor statements. Communicate with vendor to resolve problems on past due invoices, overpayments or duplicate billings. Other duties as assigned.

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