Program Records Coordinator-Temp - 130000LS |
Job Office and Administrative Support
Primary Location United States-CA-CAEureka
Founded in 1997, California MENTOR provides a range of home and community-based programs for adults with intellectual and developmental disabilities. As a trusted provider with a proven track record of success California MENTOR has helped hundreds of people grow and succeed in the communities they call home through flexible programs including the recognized Family Home Agency programs, community-based residential living options, day programs, and vocational training and support.
California MENTOR is a partner of The MENTOR Network, a national network of local human services providers offering quality, community-based services to adults and children with intellectual and developmental disabilities, brain and spinal cord injuries and other catastrophic injuries and illnesses, and to youth with emotional, behavioral and medically complex challenges as well as their families. With opportunities from coast to coast, when you join California MENTOR and The MENTOR Network, you’ll make a difference every day and help to provide quality of life enhancing services to individuals across the country.
Every person needs the support of others, but we look for very special people to support individuals with disabilities. As a Program Records Coordinator you’ll be one of those special people.
For California Mentor and The MENTOR Network, a Program Records Coordinator is critical to our success and exemplifies the wonderful mission driven work we do here every day.
To that end, the Program Records Coordinator role is a fantastic role to continue your career path in Social and Human Services with a myriad of career options to move up and across the organization.
California Mentor is seeking a Program Records Coordinator to compile, verify, type and file client records. This individual will respond to requests for medical records and perform other assigned clerical duties. The Program Records Coordinator will operate a computer to enter and retrieve client data.
- Produces standard correspondence, memos and reports from drafts.
- Proof reads and edits material for appropriate grammar, spelling and format.
- Maintains calendars and daily schedules.
- Schedules appointments and meetings for staff, supervisors and managers.
- Attends meetings to record minutes as required.
- Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
- Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
- Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
- Ensures adequate inventory of office supplies and basic maintenance of office equipment.
- Coordinates timely repair of office equipment.
- Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
- Serves as the liaison to company vendors, staff, etc.
- Assists with special projects.
- Gathers data and prepares a variety of documents and reports using established formats.
- Maintains various databases such as the Network’s Census system.
- Tracks and monitors company devices such as cell phones, computers and pagers/beepers, including ordering, tracking and the reclaiming of equipment from terminating employees.
- May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.
- Assists with various Human Resources related tasks as required.
- Performs duties of Associate Administrative Assistant as required.
- Assists other administrative staff with special projects and overflow work as needed.
- Knowledge of office practices and procedures
- Ability to prioritize, plan and organize work and requires some independent judgment, under some degree of supervision
- Computer skills
- Excellent customer service skills
- Ability to keep confidentiality of company business, employee/employer information or other matters at all times
- Knowledge of office equipment operations, basic data collection, standard office automation software; and purchasing procedures
Founded in 1980, The MENTOR Network is a national network of local human services providers offering an array of quality, community-based services in more than 30 states to adults and children with intellectual and developmental disabilities, brain and spinal cord injuries and other catastrophic injuries and illnesses, and to youth with emotional, behavioral and medically complex challenges as well as their families.
- AA degree preferred.
- High School Diploma or equivalent
- Six months of general office experience with experience in medical records preferred
The MENTOR Network is a national network of local human services providers offering quality, community-based services to adults and children...