Assistant Library Director
Champaign Public Library - Champaign, IL

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Performs complex administrative and advanced professional work; assists Library Director in overseeing and managing all library operations and services system-wide. Serves as Administrative Manager for Personnel, Adult Services, Children's Services, Circulation Services, Technical Services, Douglass Branch Library, and Security Services. Has in-charge duties in the absence of Library Director.

Distinguishing Features of the Class
Work involves responsibility for the supervision and effective operation of daily Library functions, for all personnel functions, and public service departments. The Assistant Director works with the Library Director in planning and implementing library services, planning budgets and proposing policies to the Library Board of Trustees.

Examples of Duties:
  • Recruits, interviews, and hires all staff except Library Director, pre-professionals, temporaries, and pages; helps orient and train employees as needed
  • Manages, coaches, and conducts timely, effective performance appraisals for designated department managers; regularly meets with department managers to exchange information
  • Collaborates with Library Directory in making recommendations to Library Board regarding finances, administration, problems, staffing, planning, and policies; attends monthly Board meetings
  • Helps plan, prepare, and implement annual library budget for approval by the Library Board; helps monitor expenditures and operational costs throughout the year
  • Regularly meets with Director in reviewing and implementing library policies, directives, services, procedures, and to exchange information; provides upward appraisal information to Director
  • Helps Director oversee management of entire library system to ensure excellent customer service through effective staffing , collections development, technology applications, facilities maintenance and improvements, finances, marketing, workplace safety and security, and short/long-range planning
  • Interacts and communicates effectively with customers, staff, Library Board, Library Foundation, Douglass Branch Advisory Committee, and Friends of the Library; models customer service expectations and leadership skills; promotes open communication.
  • Regularly reads and responds to library and customer e-mail and other communication in a timely manner
  • Oversees management and operations of Personnel, Circulation, Adult, Children's, Security, Douglass Branch, and Technical Services to ensure all services are conducted ethically legally, and in compliance with policies; helps resolve problem situations with customers
  • Assumes leadership of library system in Library Director's absence
  • Participates in library programming and community activities and provides positive image of the library
  • Helps ensure safe, neat, and orderly appearance of library departments, especially those of designated managers
  • Collaborates with Director in evaluating, planning, and recommending library services and facility improvements
  • Monitors compliance with CPL Staff Handbook, policies and procedures
  • Maintains membership in appropriate professional library organizations; attends library conferences and events to ensure continual professional development; shares information with staff and Library Board; promotes opportunities for professional development to staff
  • Attends various staff meetings; serves on various library committees
  • Maintains reliable attendance
  • Performs reasonably related duties and special projects assigned by Director
  • Extensive knowledge of public library practices, management techniques, collection development, and technology applications
  • Extensive knowledge of personnel management and public library budgetary practices and responsibilities
  • Ability to learn and efficiently operate library computer system, with peripherals, and programs
  • Proven leadership and management skills that foster teamwork, effective communication, and high morale
  • Ability to plan, implement, and evaluate effective library services, strategies, and facilities
  • Excellent organizational, problem-solving, and facilitation skills
  • Ability to appropriately handle confidential and sensitive information, with discretion and trust
  • Evidence of past community involvement
  • Strong commitment to public service
  • Excellent interpersonal skills and public service manner for modeling customer service expectations
  • Ability to interact harmoniously and communicate well with staff and customers
  • Excellent English communication skills, oral and written, and public-speaking/presentation skills
  • Excellent computer, word-processing and Internet skills
  • Flexibility to adapt to changing situations and to vary work schedule
  • Good vision and hearing
  • Manual dexterity to operate computer and telephone equipment
  • Physical mobility
  • Valid driver's license, acceptable driving history, and personal automobile for job-related transportation
  • Satisfactory criminal background check and pre-employment drug screening
Acceptable Experience and Training:
  • Master's of Library degree from an ALA-accredited program and five years of successful work experience in public library management and supervision