Under the administrative direction of the commissioner, at the advanced level, manages the daily operations, processes, and policies to support sustained tax administration to include improving tax administration by providing management reporting and project planning programs. Serves as project manager for agency initiatives. Through managerial, professional, technical, and clerical staff, the incumbent will oversee, plan, develop, and execute the business activities and special programs of the department that have a department-wide impact. Supports the executive office and division directors with expertise in financial analysis, business operations, and management programs. Engages in a sustained effort to align department resources with executive office priorities; conducts cost/benefit analyses to ensure the department's resources are being used with optimum efficiency. Responsible for planning, policy development, direction, coordination, and administration of the operation of a major program component in the area of human resources and budgeting; will direct Tax's 10 division directors in the budget planning process and monitoring cash flow. Serves as the information security coordinator for the Tax Department; serves as the central contact point for any information security issues, including breaches. Will spearhead the agency's response to information security incidents and ensure that any investigation is conducted in a timely manner, and that the issue is resolved timely and appropriately. Plans and implements programs for the training of professional, technical, and clerical staff in Gentax and other tax administration programs. In addition to these duties, this position will oversee the operations division of the tax department. In this role, the position plans, manages, and directs four major administrative functions for the department, office of the cabinet secretary, municipal bond commission, and state budget office: 1. Budget and accounts payable, fixed assets, and inventory; 2. Human resources, payroll , employee benefits , and training; and 3. Purchasing and procurement; and 4. Information security coordination . this work is accomplished through a staff of fifteen professional and clerical employees, including direct supervision of three subordinate managers and one secretary. The three subordinate administrative services managers oversee the preparation of complex purchasing, budgeting, accounts payable, fixed assets, inventory, human resources, payroll, and employee benefits . develop, administer, and evaluate programs, policies, and procedures in the area of responsibility and recommend to upper management on the effectiveness, efficiency, and future enhancement of the operations division. Applicant must possess the ability to prioritize duties performed by division personnel as to meet daily, monthly, quarterly, and annual deadlines. This position requires excellent writing, verbal, and personnel communication skills as well as organizational skills and experience handling multiple tasks successfully in a professional manner. This position requires authorized independent judgment. Performs related work as required. Applicants are subject to an extensive background investigation.
This job is also announced as Administrative Services Manager 3, Administrative Operations; only one position to be filled
Hiring Process: APPLY ONLINE. Do not use a paper application unless you cannot apply online. If you must use a paper application due to disability or other valid reason, please call our office (304) 558-3950 (8-4:30pm) for special instructions. Your eligible score will be based on information provided in your application.
If you have previously applied and want to update your name, address or email, do not re-apply. Simply login to your online account and click "My Account" . Make changes and Save. You do not need to re-apply or notify us to make account contact information changes. If you must change or add education, work history, work preferences, or county availability, you may submit a new updated online application after 24 hours. We will use the most recent application. You MUST do this BEFORE any stated closing date. After that, you may send us a letter and we will update your record.
IMPORTANT: This posting is for one or more specific vacancies. Applicants will be considered ONLY for these position(s) and specified location(s). Your application will remain active for this job for 120 days or until the job is filled. Should this job title be re-opened for applications at a later date, applicants who remain interested in this job title MUST re-apply to be considered. You may complete an online Interest Card at our main jobs page to receive an email notice anytime jobs in this or other categories are posted.
Training: Bachelor's degree from a regionally accredited college or university.
Substitution: Additional qualifying experience as described below may substitute on a
year-for-year basis for the required training.
Experience: Five years of full-time or equivalent part-time paid revenue, insurance, or legal
Substitution: Successful completion of graduate study in a regionally accredited college or
university in may substitute for the required experience on a year-for-year basis.
NOTICE: If you are claiming college or other post-high school education or license, you MUST attach or provide by mail a legible copy of your education transcript, license or training record. You will not be considered for employment until this verification has been received. To avoid missing a job opportunity, it is important that you provide this verification as soon as possible. You only have to provide this verification one time. It is not required with every application. Attach documents to the online application, or mail to: Division of Personnel, 1900 Kanawha Blvd E. Charleston, WV 25305. This notice supercedes any contrary information in any specific announcement.
State of West Virginia - 13 months ago
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