Administrative Assistant I
Nationwide Recovery Systems is seeking an experienced Administrative Assistant to assist our Medical Collections Department. You must be task oriented, supportive and able to work in a team or alone. The ideal candidate would be analytic, deductive, brisk and able to work under deadlines while being detail oriented. We work in an open, energetic environment in which employees work in close proximity to one another. Are you up for the challenge?
Essential Duties and Responsibilities:
Duties include the following: (Other duties may be assigned)
Reviews the work of professional staff for completeness, to assure that input-output is in compliance with laws, rules, policies, procedures and standards.
Controls the professional staff's work by directing changes, corrections, and authorizing exceptions to ensure compliance with supervisor's priorities and schedules.
Prioritizes / schedules professional staff's work within established supervisory guidelines.
Coordinates the professional staff's work within established supervisory guidelines.
Performs delegated technical yet professional duties in clearly defined areas of professional level work
Performs significant portions of professional level assignments, working with professional requiring knowledge of programs or projects.
Establishes procedures for supervisor and coordinates work of subordinate office staff to facilitate programs with which incumbent's supervisor is charged.
Conducts studies and research projects
Reviews and researches operating procedures and problems; develops solutions and/or recommendations.
Prepares budget estimates from historical data and planning information
Represents supervisors at meetings; speaks on administrative and/or departmental matters.
Keeps supervisor informed of significant and important items requiring his/her review or actions; obtains information from staff members, relays assignments, calls attention to deadlines, and obtains progress reports; maintains frequent contacts for supervisor with corporate and private executives.
Composes and dictates or types letters and narrative and statistical memoranda and reports; assembles and summarizes information and data for use by supervisor.
Receives and screens internal and external contacts by telephone and in person; makes appointments; arranges for transportation and accommodations.
Reads and distributes incoming mail; retains more important correspondence for own or supervisor's attention and routes balance to appropriate employees; reads outgoing mail prepared by others for form, content, and agreement with policies.
Sets up and maintains files of correspondence and records.
Prepares agenda for meeting, e.g., internal teams, department heads, etc.; notifies conferees; attends meetings, takes notes of significant parts of discussion, and prepares minutes .
Performs other work as required
Knowledge and Abilities:
Knowledge of : basic administrative procedures; office practices; correspondence preparation; NRS and departmental policies; management procedures and practices.
Ability to: effectively direct work of others; plan and conduct operation of an office; prepare coherent and meaningful reports; write clearly and effectively; work with others in developing programs and plans.
Must have working knowledge of Microsoft Office and be proficient in Excel.
There may be instances where individual positions must have additional licenses or certifications. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position
High school graduation or GED.
Two years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
An AA degree in business administration, or closely related field.
Ability to read, write, and speak English
Ability to read, analyze, and interpret financial documents, legal documents, and financial reports
Ability to respond to common inquiries or complaints from clients, employees, and management team
Intermediate mathematical skills, including but not excluding addition, subtraction, multiplication, division, percentages, ratios, and proportions in practical solutions
Ability to define problems, collect data, establish facts, and draw valid conclusions
Environmental Factors and Physical Requirements:
Requires extensive use of keyboard involving repetitive motions with fingers, sitting for prolonged periods of time, and extensive use of the telephone and face-to-face communication that requires accurate perception of speech as well as talking and hearing
Requires the ability to frequently visit employee workstations and other work areas
Requires close vision, distant vision, and the ability to adjust focus
Requires the ability to work in a work environment where there is moderate to extreme noise and consists of a large open area with other employees engaged in phone conversations sitting in close proximity
Requires the ability to focus in a highly charged and noisy environment
At NRS, we realize our employees are the driving force behind our successful organization. To attract and retain outstanding, qualified individuals we go the 'extra mile.' In doing so, NRS offers a very attractive employee benefit program that includes the following:
Comprehensive health and dental coverage
Matching 401K program (Self-directed)
Paid Time Off
High-energy, exciting, diverse culture
We are a great group of people who pride ourselves on our passion for collecting money. We are the best because we are fast and we get results.
We have a stellar reputation due to the spirit and dedication of our employees who are known for their can-do attitude and consistent results. We are also accountable and committed to the highest degree of excellence in customer service and satisfaction. We have created an open culture of communication that allows us to build long-term and effective relationships both inside the company and with our clients.
Nationwide Recovery Systems - 2 years ago