Organ Procurement Coordinator
University of Wisconsin Hospital and Clinics 18 reviews - Madison, WI

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Posting Summary

Under the general direction of the Clinical Manager of Organ Procurement, the Organ Procurement Coordinator is responsible for the coordination of the organ donation process for the UWHC Organ Procurement Organization. This process involves the medical management of deceased organ donors to ensure the overall quality of organs is suitable for transplant into recipients at UWHC and at other transplant programs across the country.

The individual works collaboratively with donation champions, physicians, trauma coordinators, ER staff, OR staff, bedside nurses, social workers, pastoral care and other key personnel to ensure all families are supported throughout the donation process.

The complexity of problems encountered range from extremely complex and sometimes insolvable medical issues to relatively common problems involving scheduling, logistical issues, and the utilization of available medical personnel and resources. Most problems are solved using previous experience and knowledge as the primary resources. Medical problems may be encountered that necessitate input from the OPO Administrator on call, the OPO Medical Director or other medical specialists such as Infectious Disease or Critical Care.

Internal and external customer relationships comprise a substantial percentage of this position. The positions¿ essence is in maintaining and improving these relationships to ensure the success of the organ donation process. The range of these relationships is from most of the clinical areas of this and other hospitals in our service area (OR, ED, ICU, Laboratories) to external customer relationships with vendors and suppliers of services needed to complete the organ donation process. These customers include but are not limited to aircraft charters, ambulance service, eye banks, tissue banks, and other services that are necessary to the process.

A high degree of organizational and problem solving skill is necessary in this position. Each organ donation case can present a new set of unusual circumstances that must be dealt with in an expedient manner to ensure the programs¿ success. This position requires the ability to handle multiple events that occur simultaneously, while planning for unforeseen medical and logistical problems. Innovative problem solving often needs to be accomplished in a rapid and decisive fashion to lessen the potential for major problems to occur, which could impact negatively upon the supply of organs for transplantation.

This incumbent in this position does not supervise other employees. Rather, it serves in a type of consulting capacity to ED, ICU and OR staff, answering questions and giving direction to enable them to carry out their responsibilities in the organ donation process.

In addition to donor case management and donor family support, the OPC candidate is expected to become involved in the OPO community as a whole; doing outreach training at our service area hospitals, attend community events as able, and our after action reviews. This candidate has to be willing to teach, and publicly speak in front of members of the community, and multidisciplinary hospital staff to our EMS partners.


1. Education necessary to qualify as a Registered Nurse or Physician Assistant required.
2. Certified Clinical Transplant Coordinator (CPTC) candidates also considered.
3. Baccalaureate Degree from an accredited college or university in a clinical medical discipline such as Nursing or Physician Assistant, or an advanced practice Nursing degree is strongly preferred.
4. Extensive medical knowledge necessary to perform the job responsibilities preferred.
5. Must have extensive hands on direct patient care to be considered without a Baccalaureate Degree preferred.

Work Experience:
1. Previous clinical experience with surgical or critical care expertise required.
2. RN/PA¿s with Emergency Services and OR experience considered.
3. Candidates who are currently CPTC certified also considered.
4. Critical care experience in pediatric, neurosurgery ICU, trauma or medical ICU, with leadership as charge nurse, or resource nurse and experience with caring for donor patients and families preferred.

Licenses & Certifications:
1. RN or PA licensure from the state of Wisconsin or eligibility to obtain required.
2. Eligibility for certification as a Certified Organ Procurement Transplant Coordinator, by the North American Transplant Coordinators Association (NATCO) required. This is accomplished via certification examination, and subsequent continuing medical education requirements. In the event that the incumbent does not possess certification at the time of appointment, the certification must be obtained within eighteen (18) months of hire.
3. CCRN, NP, PA, or current CPTC certification preferred.

Required Skills, Knowledge, and Abilities:
1. Excellent communication, clinical, and problem-solving skills.
2. Knowledge of age-specific medical issues to include all age groups. (Neonate to Geriatric)
3. Knowledge of computer use and unique medical device use.
4. Ability to work unscheduled varied work hours as needed. (Potentially, 24 hours per day).
5. Good mental and physical health, with reasonable physical strength is necessary.
6. Must be available to work at a moment¿s notice, under difficult emotional conditions, and in highly stressful medical/surgical environments.

Physical Requirements:
1. Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be only be a negligible amount, a job is in this category when it requires walking or standing to a significant degree.


This is a Non-Represented position and falls into Pay Grade 7D. The salary range begins at $27.58 per hour. Education, experience, tenure and internal equity may be taken into consideration when job offers are extended.

Work Schedule

Three 12 hour shifts, including weekends. The night shift is preferred. On-call requirements.


This position is in the "Authority Non-Rep" Benefits package. UWHC employees enjoy competitive salaries and a comprehensive benefit package.

- Vacation (15 days) // (Pro-rated for part-time employees)
- Legal Holidays (9 days) // (pro-rated for part-time employees)
- Sick Leave (12 days/year) // (pro-rated for part-time employees)
- Health Insurance
- Dental Insurance
- Life Insurance
- Disability Insurance
- Retirement (covered in the Wisconsin Retirement system on day 1)
- Tuition Reimbursement
- Worker's Compensation
- Tax-Sheltered Annuities (TSA)
- Employee Reimbursement Accounts (ERA)

While every attempt has been made to provide up-to-date, accurate information, the legal documents, policies, and contracts will prevail in the event of any discrepancy. The above information applies to regular (Permanent) employees.

For addition information, please look on the website in the careers section.

Staffing Team

Contact Mary Jo Casey for more information at or at 608-890-6687

Who We Are...

University of Wisconsin Hospital and Clinics is a 566 bed facility that ranks among the finest academic medical centers in the United States. Frequently cited in publications listing the nation's best health care providers, UW Hospital and Clinics is recognized as a national leader in fields such as cancer treatment, pediatrics, ophthalmology, surgical specialties and organ transplantation.

UW Hospital and Clinics offers:
-More than 900 active medical staff and more than 80 outpatient clinics.
-Six intensive care units (trauma and life support, pediatric, cardiac, cardiothoracic, burn, neurosurgery) with 83 total beds .
-Nine satellite locations .
-One of only two organizations in Wisconsin with designated level One Adult and Pediatric trauma centers.

How to Apply

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About this company
18 reviews