Senior Executive Assistant (McLean)
Ernst & Young - McLean, VA

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Job summary
As Senior Executive Assistant, you'll provide high-level administrative support to client-serving partners and Core Business Services (CBS) professionals, including partners and Directors. You may also give service line or engagement-specific administrative support. To achieve this, you'll use advanced administrative skills, and handle personal contacts with finesse and diplomacy. You'll also relieve top executives and engagement teams of administrative tasks, collects and analyze data and make recommendations.

In this role, you'll develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices. You may also help facilitate and coordinate projects and deadlines directly or through others. You'll work independently, and carry out special assignments, with minimal supervision.

Responsibilities

Coach others, and plan and manage complex meeting and travel arrangements. This will involve gaining an in-depth knowledge of the firm's meeting, travel and expense policies and tools
Skillfully use Ernst & Young's standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage
Act as a knowledge champion, to help and reinforce Ernst & Young's record retention policies
Coordinate engagement-related or other administrative work, confirming that it's of high quality and delivered on time. Share leading practices
Act as a knowledge resource in the use of Lotus Notes calendar management and Blackberry
Manage or coordinate small projects, providing cost-effective approaches
Use your strong working knowledge of relevant firm and service line quality, risk, and confidentiality policies and guidelines. Reinforce the wider use of these
Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications
Work independently
May facilitate the set-up of project plans
Be alert for any issues with quality, confidentiality or risk. Notify appropriate individuals when such issues arise
Gain advanced skill with the firm's core technology, and applications
Serve as a coach to others
Develop advanced skills with internal knowledge tools, e.g., Community HomeSpace, Community of Interest, and Community Knowledge Repository websites
Act as a knowledge resource for firmwide and service-line processes and tools: e.g., Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance and Tool (TPG&T), eDocs, and internal accounting tools

Knowledge and skills requirements

English language skills - excellent written and verbal communication
Excellent interpersonal and collaboration skills
Ability to interface with personnel at all levels directly or virtually
Strong attention to detail, with a commitment to high quality work
Demonstrated record of sharing knowledge with colleagues
Competent at understanding and navigating firm and service line structures, matrix relationships, key personnel, and policies and procedures
Proven ability to take the initiative and focus on customer service
Aptitude for learning quickly
Highly skilled at working with financial management associates, schedulers, and other internal resources. Ability to collaborate on finance, scheduling, or other operational support matters and related tools/reports
Competent at resolving complex problems, with strong analytical skills, and proficiency in research techniques

Experience

A minimum of 5 or more years of related business experience

Education

Associate degree, or appropriate formal training in a related discipline, or equivalent business experience

Ernst & Young - 3 years ago - save job - block
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