Secretary
Alcorn State University - Lorman, MS

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Salary Range:
$20,000 - $25,000 USD Per Year

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Open until filled

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ALCORN STATE UNIVERSITY JOB DESCRIPTION___

TITLE: Secretary (Claiborne County)
EFFECTIVE DATE: Immediately
DEPARTMENT: ASU Extension Program
REPORTS TO: Extension Educator
EMPLOYMENT STATUS: Full-time, Exempt
SALARY RANGE: $20,000 – $25,000

PRINCIPAL PURPOSE OF JOB:
Manage the day-to-day office operations of the ASU Extension Program office in Claiborne County; coordinate center activities and communicate information to staff and stakeholders; participate in center staff meetings; plan and schedule office work assignments; and supervise temporary or part-time office help.

SCOPE OF RESPONSIBILITY:
 Open office and manage the day-to-day operations of the office
 Compose and distribute office correspondence
 Prepare PowerPoint presentations
 Prepare travel requests, reimbursements, and leave requests
 Enter purchase requisitions on the Banner system and manage and monitor requisitions for the Claiborne County Office
 Schedule facilities and keep a record of building schedule book
 Prepare agenda and record and finalize minutes for office meetings
 Schedule meetings and maintain extension educator’s calendar
 Handle incoming and outgoing mail
 Establish filing system and keep a copy travel, leave, etc. for center staff
 Supervise the management and maintenance of all computers, office equipment, phones, and machines
 Plan and oversee office layout/arrangement and purchase of office furniture and equipment
 Keep informed and up-to-date on present and future methods and technology for maintaining an efficient office
 Become knowledgeable of the office’s function and have an understanding of the office’s goal
 Receive monies from vegetable sells and issue receipts to clients
 Use current accounting system to keep track of vegetable sells and expenditures
 Be punctual in adhering to office hours (8:00 a.m. to 5:00 p.m.)

ESSENTIAL JOB FUNCTIONS:
The secretary is a member of the support staff unit of the Alcorn State University Extension Program. Essential job functions include: provide overall clerical support to staff at the Claiborne County office; offer suggestions and lend support in areas of expertise in maintaining optimum results; attend and participate in professional development training and workshops; attend staff conferences as requested; and assist with special work projects.

QUALIFICATIONS:
Any combination of education, training, and/or experience equivalent to completion of a Bachelor’s degree. Three years or more clerical experience is required.

Licensing and Certifications
N/A

KNOWLEDGE, SKILLS, and ABILITIES:
The candidate must be dependable and able to work without supervisor’s constant oversight; must have excellent interpersonal, customer relations, communication, and organizational skills; effective time management skills; computer skills, including data management; ability to complete projects by deadline; proficient with Microsoft Office products, e-mail and internet; highly organized, detail oriented; successful experience working in a team environment; ability to manage multiple priorities, objectives, and deadlines simultaneously in a fast-paced environment.

I. PHYSICAL REQUIREMENTS:

1. Ability to sit at a workstation for extended periods
2. Occasional ability to lift, carry, and put away parcels weighing up to 50 pounds
3. Normal physical mobility, which includes movement from place to place on the job taking distance and speed into account
4. Normal physical strength to handle routine office materials and tools
5. Normal physical agility, which includes ability to maneuver body while in place
6. Normal dexterity of hands and fingers
7. Normal coordination, including eye-hand, hand-foot
8. Normal endurance
9. Must possess a valid driver’s license

ALCORN STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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