Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.
This position is located in the Center for Mental Health Services (CMHS), Division of Prevention, Traumatic Stress and Special Programs (DPTSS) and the Division of State & Community Systems Development (DSCSD) within the Substance Abuse and Mental Health Services Administration (SAMHSA) located in Rockville, MD.
This vacancy is also being announced concurrently with vacancy announcement HHS-SAMHSA-MP-12-706301 under merit promotion procedures. Please review that announcement to see if you are eligible for consideration under merit promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
PHS Commissioned Corps Officers interested in performing the duties of this position within the Commissioned Corps (not as a career/career-conditional employee) are encouraged to apply under the merit promotion announcement indicated above.
This announcement may be used to fill multiple positions in multiple locations.
KEY REQUIREMENTS
U.S. Citizenship is required.
Background investigation required.
DUTIES:
Reviews, routes and tracks incoming and outgoing materials and/or correspondence. Performs office automation to prepare correspondence, forms and reports, which include technical material, graphs and charts. Keeps appointments and meeting schedules for the Director and staff. Serves as point-of-contact for scheduling meetings and conference rooms. Attends meetings, prepares minutes and follow-up on action items. Receives calls and visitors. Resolves general problems and/or issues. Performs a wide variety of administrative tasks in support of staff. Purchases supplies and equipment when needed, establishes and maintains filing systems, timekeeper for staff and process documents for travel.
QUALIFICATIONS REQUIRED: Basic Requirements:
Type 40 words per minute based on a five minute sample with three or fewer errors.
Q ualification Requirements:
Have experience using a personal computer and a variety of software to perform word processing.
Minimum Qualifications: For GS-5 Grade Level: Have one year of specialized experience, equivalent to the GS-4 grade level in the Federal service providing administrative assistance and performing clerical operations; processing incoming and outgoing correspondence utilizing proper grammar, punctuation and spelling; maintaining a filing system; screening incoming telephone calls; and utilizing a personal computer and associated software to enter, retrieve and manipulate data. Have four academic years above high school leading to a bachelors degree or have a bachelors degree in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarters hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
OR
C. Have a combination of specialized experience as described in A above and education as described in B above. To combine education and experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
For the GS-6 Grade Level:
Have one year of specialized experience, equivalent to the GS-5 grade level in the Federal service performing a variety of administrative tasks with maintaining and supporting work of the organization; purchasing supplies and equipment; tracking expenditures; establishing and maintaining filing systems; preparing and processing associated with travel; providing advice and guidance on office procedures and policies; and utilizing a personal computer and a variety of software to prepare reports, charts, and graphs; etc.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov .
Conditions of Employment: 1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement may be required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid: No
8. Bargaining Unit Position: Yes
9. Drug Screening Required: No
10. Recruitment incentives may be authorized: No
11. Student loan repayment incentive authorized: No
12. Annual leave for non-federal service authorized: No
HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.
The Category Rating Process does not add veterans preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Knowledge of a wide variety of administrative tasks associated with maintaining and supporting the work of the organization, which includes priorities, committments, policies and program goals.
Knowledge of standard office equipment and personal computer for producing correspondence to perform routine clerical and administrative functions.
Knowledge of programs as they relate to clerical and administrative functions in providing administrative support to the organization.
BENEFITS:
The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .
OTHER INFORMATION:
If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans preference see http://www.usajobs.gov/Veterans .
Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov ).
For information on "People with Disabilities" please visit http://opm.gov/disability/PeopleWithDisabilities.asp
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.
usajobs.gov - 9 months ago
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