Administrative Assistant (OA), GS-0303-5/6 (Open to US Citizens)
Department Of Transportation - Chicago, IL

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Vacancy is limited to the first 50 applications and will close early at midnight on the day we receive the 50th application.

The Federal Railroad Administration (FRA) is responsible for ensuring safety of the Nation's passenger and freight rail operations and infrastructure by promoting safe, efficient and accessible rail transportation. The mission and focus of FRA has grown to include the design and management of an unprecedented investment in the creation of a nationwide passenger rail network. FRA is providing leadership for the creation of a more balanced transportation system, transforming the way Americans travel.

This position is located in the Office of Associate Administrator for Safety, Region 4, Chicago, Illinois. The purpose of this position is to provide administrative and clerical assistance to the Regional Administrator, Deputy Regional Administrator and other appropriate personnel in the Office of Safety. Working with office personnel on preserving confidentiality, evaluation, and handling priorities will require a working knowledge of the organization and programs within the Office of Safety.

The ideal candidate has experience setting priorities, preparing correspondence, performing non-routine assignments, providing technical support, and exercising a high degree of discretion and tact.

KEY REQUIREMENTS

You must be a status candidate and meet specialized experience

Submit application and resume online by 11:59 PM EST on the closing date

Provide all required documents by closing date

Position is telework eligible

Announcement may be used to fill similar positions within 30 days

DUTIES:
As an Administrative Assistant (OA), you will:
Receive all visitors and telephone calls which are made to the Regional Administrator, Deputy Regional Administrator, Specialist, Administrative officer and other appropriate personnel of the office; receive, review and control all incoming correspondence, action documents and reports of investigations.

Review and/or compose correspondences for format, grammatical accuracy and subject matter; establish and maintain official office files and records of all major subjects and programs; implement file system into computer format.

Make necessary travel arrangements, including making reservations, notifying organizations and officials to be visited, arranging schedules and submitting travel vouchers; maintain calendars of the Regional Administrator, Deputy Regional Administrator and Specialists; maintain time and attendance for Region personnel; order, maintain and dispense supplies to the regional office and detached field offices.

Enter a wide variety of data, e.g. complaints, accidents, violations, false proceeds, waivers and training reports, into the computer; revises and updates data and performs a wide variety of clerical and technical procedures in connections therewith; assist staff in preparing sensitive, complex investigative information; assist the Administrative Office in maintaining regional property inventory.

Maintain the "Daily Roster" for the Regional Office and field offices.

QUALIFICATIONS REQUIRED:
To meet the minimum qualifications for this position, you must meet either the education or experience qualifications for the grade at which you are requesting consideration.

LEVEL

To qualify on Education , you must have:
To qualify on Experience , you must have one year of specialized experience equal or equivalent to the following:

GRADE 5

4 years above high school.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university,or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

Experience operating office equipment to include personal computers and computer software programs. And,

Experience drafting correspondence using various correspondence formats. And,

Experience applying travel regulations.

You can also qualify based on a combination of education and experience

GRADE 6

There is no education substitute

Experience using a database to compile and maintain information used for reports. And,

Experience handling a variety of projects at the same time under deadlines. And,

Experience communicating with a wide variety of individuals both inside and outside of the organization.

Applicants must meet all qualification requirements by the closing date of this announcement.

CONDITIONS OF EMPLOYMENT:
Males born after 12/31/1959 must be registered for the Selective Service.

You must complete a one-year probationary period (unless already completed).

Government Travel Card - You must be able to obtain and retain a Government contractor-issued travel card to be used for official business as a condition of employment. If unable to obtain and/or retain a card, you may be subject to removal. Those who fail to meet this condition of employment will have our offer of employment rescinded.

HOW YOU WILL BE EVALUATED:
If you meet the qualification requirements, your application will be placed in one of four categories: Platinum, Gold, Silver or Bronze, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over nonveterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position. If your resume does not support the specialized experience, or if your application does not support your answers to the Vacancy Specific Questions, your final rating may be modified and/or you may be disqualified from consideration.
To preview questions please click here .

BENEFITS:
Benefits include health and life insurance, annual and sick leave, and retirement benefits. Explore the major benefits offered to most Federal Employees here . This position is telework eligible.

OTHER INFORMATION:
Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition . Travel and transportation expenses will be paid if the selection results in a promotion OR for a geographical reassignment if the FRA selectee occupies a position at the same grade level that has significantly different duties from that of this position vacancy. Travel and transportation expenses will not be paid if a candidate outside the FRA is selected OR a FRA employee accepts a change to the lower grade that results in a geographical reassignment for this position vacancy.

The FRA has determined that seniority rights, leaves of absence, and reemployment rights from prior railroad employment generally constitute and actual or an appearance of a conflict of interest. New employees may be required to divest themselves of such rights immediately upon hire if these rights are determined to constitute an actual or appearance of a conflict of interest. If new employees are permitted to retain such rights, which is generally the case for Railroad Safety positions, the rights must be divested at the end of appoint. Divestiture is a requisite to continued employment with the Federal Railroad Administration. No waivers will be granted of the divestiture requirements.

Pursuant to 5 C.F. R. Parts 2635.403 and 6001.104, all FRA employees (or spouses or minor children of FRA employees) are specifically prohibited from holding railroad stock, whether held outright, in an IRA, or in a 401(k) or other plan. (Employees may hold a mutual fund which invests in railroad stock, so long as the mutual fund does not invest more than 30% of its assets in such prohibited investments.) Employees having a prohibited financial interest must divest themselves of railroad stock within 90 days after their appointment to their positions. Neither the rule against holding railroad stock, nor the divestiture period, is in any way affected by the existence of re-employment rights which employees might have with railroad companies. Nor is there any monetary threshold for applicability of the rule against ownership of railroad stock; all dollar .

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