Women in Cable Telecommunications
Women in Cable Telecommunications is searching for an Executive Vice President of Finance and Technology. This position will manage the finance, technology and administrative functions at the organization, including IT and HR vendors as well as third party audit firms. The EVP, F&T manages and provides oversight to daily financial transactions and reporting, deposit and receipt of funds; portfolio administration and investment accounts; annual budgeting and tax filings/990 preparation, and insures and protects the assets of the organization.
Financial Management: Responsible for the financial operations of the organization, including the establishment of financial policies and procedures which ensure a sound financial structure and effective internal controls; oversight of daily operational accounting functions; provisions for ongoing oversight of compliance with generally accepted accounting principles; and preparation of timely and accurate financial reports for senior management and the Board of Directors.
Office and Facility Management:
- Ensures all accounting processes including accounts payable, accounts receivable, account coding, general ledger transactions, supporting schedules, audit schedules, journals, account reconciliations and tax schedules (as needed for certified audit preparation and compliance with tax and regulatory authorities) are managed in accordance with GAAP and internal policies and procedures.
- Manages professional relationship with the organization's accounting services partner to ensure all operational and financial compliance.
- Oversees special projects and provides operations, financial and administrative oversight to staff in financial planning of projects, setting fees and initiating programs.
- Oversee annual budgets, coordinating with various departments.
- Ensures financial reports, projections, analysis and variance reports are provided to staff and volunteer leadership on a timely basis.
- Collaborates with all departments regarding business processing related to database transactions, history and integration between the database and financial records.
- Prepares audit schedules, journals, account reconciliations and tax schedules as needed for certified audit preparation and compliance with tax and regulatory authorities.
- Determines the necessary staffing required to perform the functions of the financial department; selects and maintains qualified personnel in all approved positions.
- Oversees the implementation and maintenance of financial and administrative controls necessary to safeguard all assets and assures integrity in its financial reporting.
- Oversees the day to day operations of the organization's accounting functions including grants management and payroll.
- Provides executive direction for the accounts payable, accounts receivable, fixed assets, general ledger, account closing, financial statement preparation, analysis, and reporting processes.
- Handles cash management and banking relations, including receipts, custody, and disbursement of funds, lines of credit, and investment of surplus funds.
- Analyzes and interprets financial statements and reports.
- Prepares annual operating and capital budgets; provides budget assistance to budget managers as well as to senior management; reviews budget submissions for accuracy and reasonableness, and prepares budget revisions as required.
- Oversee the implementation and maintenance of financial controls necessary to safeguard assets and ensure the integrity of financial records.
- Develops and recommend accounting and budgeting policies and procedures.
- Review monthly operating reports for accuracy.
- Assists senior management with income-producing and cost-savings initiatives.
- Performs risk/benefit and purchase/lease analyses to assess financial consequences of proposed business activities.
- Coordinates the preparation and filing of income, sales, and personal property tax returns.
- Serves as liaison for the organization with investment advisors, banking officials, insurance brokers, and auditors.
- Attends Board of Directors, Executive Committee, Audit Committee, and Investment Committee meetings.
- Procures various insurance policies, such as Directors & Officers, Errors & Omissions, General Liability, Umbrella, Travel, etc.
- Develops policies, procedures, formats and documents to enhance business processes.
- Maintains a cooperative and close working relationship with staff, regional chapters, Board of Directors, members, volunteers and pertinent vendors.
- Recommends, develops and establishes appropriate vendor relationships for executing business services and maintaining operations.
- Recommends and oversees purchase and usage of office equipment.
- Reviews and provides recommendations on all vendor and event related contracts.
- Acts as the organization's point of contact for all external and internal facilities issues including interaction with landlord, building maintenance and repair, parking, upgrades / rehabilitation projects and space utilization.
- Ensures all human resource functions are managed by the organization's outsourced PEO to include: payroll processing; benefits (401k); recruitment and retention efforts; adherence to best practices and employment laws; and other HR matters.
Legal and Risk Management:
- Manages relationship with the organization's IT strategic partner to ensure all equipment and software provides technology for the staff to accomplish their work including the oversight of requests for applications or technology initiatives by staff in accomplishing projects and tasks.
- Oversees development, maintenance and operations of the organization's database systems to ensure accurate and timely data availability to staff.
- Evaluates areas of potential risk to the organization and recommends appropriate policies, insurances and other actions to address potential liabilities.
- Works with staff, outside legal counsel and the organization's strategic partner and PEO (Oasis Outsourcing) to manage the organization's legal affairs, policies, outside consultants, contract review and management and other legal / risk areas as appropriate.
WICT develops women leaders who transform our industry.
- Minimum of 15 years of professional experience providing strategy and leadership in a nonprofit organization, preferably an association.
- Background within a tax-exempt organization and current CPA required.
- Experience in successfully negotiating and liaising with various outside vendors.
- Minimum of ten years of senior financial management experience, overseeing staff and multiple financial, accounting, budgeting and administrative functions.
- Thorough knowledge and understanding of non-profit accounting systems and software, including online A/R and A/P, management of restricted and unrestricted accounts
- Knowledge of computerized accounting systems, internal controls, association management software and Microsoft office applications
- Demonstrated ability to handle confidential information in professional manner, including payroll and financial information
- Knowledge of Federal/local government grants and contract accounting and compliance procedures
- Demonstrated ability to correla te financial management functions with non-profit organization programmatic objectives and strategies
- Demonstrated excellence in management, communication and team building skills
- Demonstrated successful experience in overseeing or managing human resources support functions
- Experience in managing legal and risk management functions for a similar sized or larger organization a plus
- Excellent written and oral communication skills
- Proven ability to cooperatively work/interact with a diversity of interests including staff, the Board of Directors and members of the organization
- Dedicated professional with excellent leadership and management abilities who demonstrates the potential for growth within the organization
- Experience in a professional society or membership highly desired.
Developing women leaders is our mission. As the oldest and largest organization serving women professionals in cable telecommunications, Women in Cable Telecommunications (WICT) is at the forefront of an industry undergoing constant change. Since its founding in 1979, WICT has remained steadfast in its resolve to advance the position and influence of women through proven leadership programs and services at both the national and local level.
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