Executive Administrative Assistant
GE Capital - Norwalk, CT

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Job Number

1623045

GE is an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation.

Proactively provide executive administrative support to the Vice President, Capital Markets Leader, the CFO for Capital Markets, and the broader GECA Capital Markets team. Independently handle administrative duties in a discreet and professional manner. Provide back-up support to other administrative staff as needed.

Essential Responsibilities
  • Proactively support the assigned managers and team by independently handling all assigned duties, taking direction from and balancing the needs of multiple staff members.
  • Handle confidential data and matters in a discreet and professional manner.
  • Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries.
  • Process and reconcile Travel & Living expense accounts.
  • Schedule, plan, and organize all logistical details for in-house and off-site meetings.
  • Participate in and support special projects as needed.
  • Develop PowerPoint presentations and Excel files, type letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents.
  • Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies.

    Qualifications/Requirements
    Basic Qualifications:
  • High School Diploma or GED and 5+ years secretarial/administrative experience in a large corporate environment
  • Excellent administrative and inter-personal skills
  • Strong verbal and written communication
  • Systems proficiency: Proficient in Microsoft Office, including Word, Outlook, PowerPoint and Excel and demonstrated ability to learn new systems quickly.
  • Ability to multitask and prioritize effectively
  • Exhibit exceptional organization skills and detail orientation
    Eligibility Requirements:
  • Must submit your application for employment through COS (internal candidates) or www.gecareers.com (external candidates) to be considered for this job opening.
  • GE will only employ those who are legally authorized to work in the United States. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen
  • Must be willing to work out of an office in Norwalk, CT.
    For U.S. employment opportunities, GE hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. GE will require proof of work authorization.

    Additional Eligibility Qualifications
    GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.

    Desired Characteristics
    Desired Characteristics:
  • Bachelor’s Degree preferred.
  • Experience interfacing with senior management and high profile clients.
  • Highly motivated, confident, able to work without direct supervision.
  • Ability to work well in a team environment and to perform under pressure/against tight deadlines.
  • Mastery of MS Office 2000 with experience and advanced skills in all Microsoft Office applications.
  • Skills and ability to draft clear and concise memoranda.
  • Professional approach, good judgment, creative problem-solver.
  • Highly organized and attentive to detail.
  • Ability to work overtime as needed.
  • Heavy telephone interaction – answer and direct calls as appropriate.
  • Maintain high level of integrity and confidentiality.
  • Knowledge of GE policies/procedures.
  • Basic understanding of finance and business.

    Section 19 Job
    YOU MUST BE ABLE TO SATISFY THE REQUIREMENTS OF SECTION 19 OF THE FEDERAL DEPOSIT INSURANCE ACT.

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    At GE Capital we’re not just bankers, we’re builders. Headquartered in Norwalk Connecticut, GE Capital is one of the...