Provide executive level administrative support to the VP’s of Development, Engineering and Finance, and general support to the NRG Solar team, in a courteous, professional manner that enhances NRG’s image, maintains confidential information, and allows for the effective achievement of corporate goals and objectives.
Provide executive administrative support: including composing and typing correspondence; answering phones; scheduling meetings and appointments; maintaining files, prioritizing mail, email, and phone calls; producing management reports, developing presentation materials using NRG standards and procedures with high quality and in a timely manner; processing timecards, expense accounts; coding invoices and directing to appropriate staff for approval and payment in an expedient manner.
Coordinate travel including arranging for airfare, hotel, ground transportation, and meeting room/venue reservations; act as a liaison between offsite travel company being the first contact for problems and assisting with problem resolution.
Coordinate meeting rooms and any necessary audiovisual equipment and materials; arrange for catering if necessary.
Develop positive relationships across all levels of the internal organization and with external individuals and groups that affect NRG’s business climate; represent NRG Solar in a positive, professional manner; function as a team player and use group process skills to accomplish team goals.
Assist with budget preparation, analysis, and reporting.
Manage schedule in order to allow time to complete budgeting, presentations, quarterly performance management review meetings, board correspondence, board committee meetings, weekly reporting requirements, staff meetings, etc.
Review information from a variety of sources to maintain knowledge of the business, project activities, and operational issues.
Organize and maintain project and personnel files; develop filing methods and procedures as appropriate. Maintain document tracking system and contact list.
Coordinate arrangements for maintaining adequate inventory levels of supplies for the office including letterhead, envelopes, and other products. Track use of department equipment.
Estimated travel is between 3-4 times per year.
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