Essential duties and responsibilities:
- Administrative Specialist for Field Operations in Kemmerer, WY; Malin, OR; Elko, NV; Desert Valley, NV and Park Valley, UT; stationed in Elko, NV
- Assist manager and supervisors in preparing, tracking, and managing the operational and capital budgets
- Prepare invoices and enter into Lawson accounting system
- Generate contracts, prepare general service agreements, work directives and request for services or materials
- Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records
- Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
- Actively participate in safety programs and initiatives
- Maintain filing system for general office and DOT forms
- Generate requisitions and do receiving in Lawson Procurement System
- Reconcile and enter individual expense report coding into Lawson software
- Inventory management including issuing, transferring, and auditing stock.
- Answering phones
- Other duties as assigned
- Job level commensurate with skills, knowledge and experience.
Experience / specific knowledge:
- High School Diploma
- Associates/Bachelors Degree or equivalent (Preferred)
Competencies, skills, and abilities:
- 3 to 5 years experience in office administration
- Familiarity with budget development and cost tracking experience
Preferred education, experience, certifications, competencies, skills, and abilities:
- Ability to demonstrate proficiency with Microsoft Office products (Excel, Word, Outlook, and PowerPoint) and other general computer skills
- Strong verbal and written communications skills
- Self starter, able to learn on an individual basis, keep required work schedules, focus attention on details, and follow work rules
- Ability to effectively plan, organize, prioritize and complete work with a minimum of supervision
- Work in a team environment, take direction from and provide support to multiple supervisors, function in a multi-task environment to meet deadlines
- Above the minimum requirements; not required but advantageous in this position: Bachelor’s Degree in Business Related field preferred but not required.
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