Building Operations Facility Manager
Pratt Institute - New York, NY

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Position Summary:
Manages supervises and coordinates Building Maintenance, Operations and Fire Safety at 536 Myrtle Avenue and acts as the liaison to the Pratt community including faculty, staff, students, administrators and the local community and emergency personnel.

Position Duties:
1) Overall

Develops, recommends, implements, and maintains policies and procedures for the property in conjunction with the Executive Director;
Manages the property and occupants in a safe and professional manner;
Recommends and manages budgets and expenses for all areas.

2) Building and Site Maintenance

Supervises housekeeping, and maintenance staff to maintain building and grounds to SSI standards using sustainable best practices;
Maintains all supplies and equipment in coordination with Inventory Control Coordinator;
Supervises HVAC operations and maintenance services with in house and/or vendor personnel;
Coordinates and supervises the activities of maintenance contractors including but not limited to: elevator, fire alarm, sprinkler, standpipe, exit and emergency lighting, fire extinguisher, fuels, furniture, commissioning, HVAC, electrical, plumbing, and construction;
Conducts, supervises, and provides follow-up for all building and site inspections;
Maintains a work order system.

3) Building Operations and Special Events

Maintains all building department, fire department and Federal, State and local government permits and paperwork as required by all codes, regulations and laws;
Develops and maintains a working relationship with New York City Department of Buildings and New York City Fire Department;
Develops and maintains procedures for handling of solid, universal and hazardous wastes in compliance with all laws and regulations and in coordination with the Pratt Health and Safety Officer;
Assigns space as directed by the Executive Director;
Maintains the building directory and all signage;
Coordinates with the IT Department and Administrative Support Services for the installation and maintenance of all telecommunications systems and equipment;

Manages Special Events as follows:
i. Develops and maintains policies and procedures,
ii. Communicates and coordinates special events with all internal Pratt departments, external agencies and companies as required,
iii. Serves as point person for all activities regarding events and room schedules.

4) Building and Site Renovations

Consults with the Executive Director or designee regarding construction and renovations;
Coordinates renovations and construction activities between Facilities Management and building occupants.

5) Fire Safety and Emergency Action Director

Serves as the Fire Safety and Emergency Action Director for the property;
Develops and maintains the Fire Safety and Emergency Action Plans for the property including but not limited to:

i. Plan development and implementation
ii. Coordination with the New York City Fire Department
iii. Operate and supervise operations of the fire command station
iv. Assign and train staff as required by the Fire and Emergency Action Plan
v. Schedule and execute fire and emergency drills
vi. Maintain all appropriate licenses, logbooks, drill documentation and paperwork
vii. Liaison between Pratt Institute, building occupants, and the New York City Fire Department
viii. Other as required by the Plans

6) Sustainable Operations

Develops and maintains sustainable building maintenance and operations procedures to best sustainable practices as follows:

i. Maintain LEED Gold rating,
ii. Develop and maintain LEED - EB rating (existing building standard),

iii. Establish and maintain best practices for:
1. green housekeeping procedures and supplies,
2. organic grounds best practices;
iv. Coordinate the purchasing of all energy star products
v. Monitor; record and compare monthly utility usage, and costs for electricity, gas, water, and fuel
vi. Calculate and record monthly energy

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