Administrative Secretary II
Maricopa County Community College District - Scottsdale, AZ

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Provides a wide variety of secretarial and administrative duties such as compilation and maintenance of records, review and processing of documents related to payroll and budget; coordinates the work of others; serves as communications liaison for the supervisor; maintains a detailed knowledge of policies, procedures and activities related to the assigned area(s).

Essential Functions

40% - Provides secretarial support to the Manager; acts as communications liaison to the manager; writes correspondence, maintains records and schedules, process documents for payroll, budget and resources
25% - Provides customer service to a diverse group of individuals including staff, management and the community
15% - Responds to inquiries and makes contact via telephone, email and in person
10% - Prepares written requisitions using online budget system
10% - Prepares budget reports for manager/supervisor; may provide work direction to temporaries, clerical staff

Minimum Qualifications

  • Experience with standard office practices, procedures and equipment
  • Experience using computers and office software such as Word and Excel, PowerPoint, online databases, the Internet
  • Effective written communication skills and experience composing routine correspondence
  • Experience working with, and maintaining accurate records, files and confidential document
  • Experience monitoring and tracking a budget
  • Detail oriented and good organizational skills
  • Experience providing work direction to others
Desired Qualifications

  • Advanced secretarial experience
  • Experience working with an online budget systems
  • Experience with Microsoft Office products
  • Experience working with a variety of levels of management
  • Experience working in a fast paced environment with multiple interruptions
  • Experience working in an educational environment
Special Working Conditions

Evening and weekend hours may be required; may require lifting objects up to 25 lbs.

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