Accountant II - Accountant II, Project Accounts
University of Texas at Austin - Austin, TX

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Purpose Provide accounting for project accounts work group and renovation project delivery unit. Responsible for diversified accounts and records for funding, contract maintenance, payments, reconciliations, closeouts, and reporting. Work primarily with Capital Improvement Projects valued at 2 to 4 million per project.

Essential Functions Provide accounting backup support across project accounts work group and renovation project delivery unit. Responsible for diversified accounts and records for funding, contract maintenance, payments, reconciliations, closeouts, and reporting. Work primarily with Capital Improvement Projects with a value of 2 to 4 million dollars per project. Represent department and division at meetings with Directors, AD's and campus clients to include Assistant Deans, etc. Prepare various ad HOC and funding reports and/or analysis as needed by Office of Accounting, Vice President's Office, Director's Office, and various Facilities Services and PMCS divisions to provide accurate financial information. Provide analysis and interpretation of system data using internal financial systems, data warehouse, and other financial tools. Monitor shared Project email folder daily for new contracts, funding requests, and vendor invoices to make sure that capital projects are assigned and related emails are forwarded to specific Accounting Technician. Verify project cost information is correctly posted or downloaded to FAMIS to ensure prompt and accurate billings to clients. Verify and approve all electronic DEFINE and WEB documents as needed for Projects Group to include funding, encumbrance, and voucher payments (VP1 and VP2 documents) for accuracy and completeness per request. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies. Enter funding or lapsing information into Projects Database, and assign according to Project Technician shown in FAMIS Details Screen. Verify all information is correct in Database and provide backup to Database on a weekly basis. Review LERR/PUF account report monthly for accounts that will expire at the end of the year and work with Accounting Technicians to clear account encumbrances before expiration is due. Monitor Provost accounts and verify Provost memo and PAAL log is updated monthly. Verify original and correcting vouchers in DEFINE (VT5 VT6 documents) between accounts with authorized approval within allotted time. Research and resolve billing exception reports with Project Technicians on specific capital project involved across group. Verify that errors are corrected prior to the next billing. Perform or verify Project Account Reconciliations / Close outs. Perform or verify final reconciliation and project close outs for Accounting Technicians within allocated time. Verify reconciliation of accounts, funds are properly lapsed, projects are closed according to procedure and a final financial statement of each project is completed.

Marginal/Incidental functions Other related functions as assigned.

Required qualifications Bachelor's degree in business, accounting, finance or related field. Two years of experience in governmental or public accounting. Demonstrated proficiency in gathering, analyzing, and presenting financial data using personal computer and related software including Microsoft products Excel, Word, Access, and PowerPoint. Must have a valid driver's license and an acceptable driving record. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications Masters degree in business, accounting, finance, or related field. CPA. APPA Institute Graduate. More than two years of experience in governmental or public accounting. Working knowledge of University's budget process, accounting system, procurement process, financial reports, COGNOS, FAMIS, Access, SQL. Experience with all aspects of Electronic Office Management. More than two years of experience with UT DEFINE system. Knowledge of other University mainframe applications. Ability to analyze, interpret and communicate University policies and procedures. Plans, initiates and completes assignments with minimum direction. Excellent communication both oral and written, planning, problem-solving, organizational, project management and customer service skills. Ability to influence and build work relationships among a diverse workforce at all levels. Strong quantitative skills essential. Professional demeanor. Successful completion of CPFM Leader Development Program.

Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Work with sensitive and confidential information.

Security sensitive; conviction verification conducted on applicant selected.

The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran's status, or sexual orientation. Under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, disability accommodations will be provided, as needed.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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