Position is responsible for providing administrative, technical, and financial support to the Land Use and Resource Management Department. This position will organize hearings and committee meetings posts meetings and takes accurate minutes with key employees. This position will be assisting in the department’s budget and grants. Responsible for discerning diverse needs of the public related for the various divisions. |
SUPERVISION This position acts as a lead worker in the clerical division that serves the needs of the general public related to all programs.This position is designated as lead worker with variety of program both secretarial and financial accounting responsibilities and assist with various grant documentation and recording of expenditures and reimbursements. This position acts as a lead worker to other clerical positions within the LURM Clerical Division and RSVP Volunteer.
Days: Monday - Friday
Work Hours: 8:00 a.m. - 5:00 p.m.*
Shifts Per Pay Period: 10
*On days that this position will be attending evening meetings, the work hours will be adjusted to accommodate the meetings.
This position is open to any interested current county employee as well as members of the public.
Essential Duties and Responsibilities:
Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Providing technical assistance to the public through phone calls, at the front counter, arranging appointments related to permits, variances, land divisions, violations, land use issues and development criteria pertaining to Walworth County Zoning Ordinances and other regulations and addressing their technical concerns.
Reviewing, and issuing zoning permits.
Investigating zoning complaints and managing/maintaining violation files.
Maintaining open lines of communication with all agency staff.
Reviewing Board of Adjustments applications for accuracy and completeness.
Reviewing conditional use and re zone files/applications to be set up for hearing.
Responding to questions from the public via the telephone and in person.
Assisting with the preparation of petitions for variance applications.
Provides specialized information and/or recommendations to others regarding an area of expertise.
This position will be involved with other statutory committees as recording secretary (County Zoning / Board of Adjustment /and Land Conservation Committee) and fill in for others designated to a specific committee.
Expertise in the implementation of the departmental tracking system and high density filing system.
Expertise in the conversion of new tax key parcel numbers into the high density filing system.
Assists with phones and counter with skill and professionalism.
Receipt permit fees & determine proper fee for applicable construction activities.
Takes minutes and transcribe minutes from meetings, and prepare and submit per diems.
Receipts orders, balances daily orders against revenues, create and/or maintain spreadsheets, and calculates sales tax from total order of sales.
Prepare sales tax report to Treasurer’s office on a monthly basis.
For meeting and hearings: coordinate and prepare packets, files and forms; complete necessary paperwork; meets all publication deadlines; inputs minutes onto website; creates deadline lists; reserves room(s); and sets up room. (LCC & CZA)
Maintain and/or create financial spreadsheets.
Oversee office supplies for the department and utilize the accounts payable system in processing payments or P-Card process.
Must meet deadlines and be precise and accurate in completing work assignments.
Assist and coordinate permit process, completes necessary documentation and scanning into tracking system, verifies all paperwork needed to process permits when needed.
Must be knowledgeable about all LURM Programs and process.
Develop reports and forms as needed for the various conservation state & federal programs as needed.
Able to read maps, find locations on plat books and compare these specific areas to ensure proper information as needed by the public.
Able to look up GIS maps and assist landowners with the process.
Completes budget related entry with accuracy and documented receipts.
Compiling information from Grants to enter on audit worksheets on a yearly basis.
Preparing the necessary paperwork for grant reimbursement from the state.
Maintains and documents fixed assets, including documentation into system and year-end reconciliation report.
Compile information for open records requests, make copies, and complete a cost analysis, contact person or agency requesting records to pick up.
Collects funds and documents information for Lakes Landscaper Seminar.
Transcribe hearings upon request develop invoice related to request.
Completes receipting and balances deposit.
Assist Land Conservation Staff in doing projects when asked.
Creates documents and specialized forms for unique projects through innovative use of computer.
Complete year-end analysis using graphs.
Serves as backup for other Clerk IV’s, and other Administrative Staff.
Verifying hours through the Kronos system within Clerical division.
Provide W-9 form to vendor if they are not on file before processing payment.
Process financial PO’s through MUNIS system.
Perform clerical support tasks as assigned.
Assist in Power Point Presentations.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelors degree or formal preparation equivalent to a 4-year program, and two to three years of relevant prior experience or an equivalent combination of education and experience. Proven experience in ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry as well as ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Proven experience with legal terminology as it relates to legal descriptions. Previous experience working with legal, regulatory and technical terminology.
Certificates, Licenses, Registrations
Zoning Certification (One (1) year from hire to achieve proper certification)
Interactions and Communications
Provides specialized information and/or recommendations to others regarding an area of expertise
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.
Thinking and Problem Solving
In relation to established procedures, protocols and policies of the county, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.
Tools & Equipment Used
Architectural & Engineering Scale
Digital / Video Camera
WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals, outside weather conditions, extreme cold, and extreme heat. The employee is frequently exposed to vibration. The employee is occasionally exposed to high, precarious places; risk of electrical shock; and risk of radiation. The noise level in the work environment is usually loud.
PHYSICAL DEMANDS: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand; walk; sit; and stoop, kneel, or crouch. The employee is occasionally required to climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move not more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
NEPOTISM OR CONFLICT OF INTEREST COMPLIANCE A person may not be offered or hold this position if the employment would result in that person being a supervisor or subordinate to an immediate family member. "Immediate family" includes the employee's spouse, brother, sister, parents, children, stepchildren, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee's household.
A person may not be offered this position if employment would create either an actual conflict of interest or the appearance of a conflict of interest.
Formal Walworth County Electronic Application
Education & Employment History Review
Typing Test (40 wpm)
Data Entry Test (100 kpm)
Math Test (70%)
Filing Test (70%)
Microsoft Word (70% at intermediate level)
Microsoft Excel (70% at intermediate level)
Post-Offer Physical Exam
Post-Offer Drug Screen