Skanska - Boston, MA

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Office Administration

General Position Summary

The Receptionist is responsible for answering and routing phone calls, greeting visitors and general administrative duties.

The position works under direct supervision and performs routine daily activities.

This position must demonstrate strong communication and client service skills, as well as have

good organizational and time management skills.

Major Duties & Responsibilities


Greet visitors


Answer and route incoming phone calls


Administer cell phone program and support for Boston office employees after proper training


Perform general administrative duties, including administrative support to others where needed, o

ccasionally assist with special projects across departments as needed


Maintenance and update of phone system and contact information, monthly update of jobsite, project and home office lists


Maintain conference room schedules and set-up/clean-up for meetings, keep front reception area tidy and clean


Coordinate and follow-up on office/building maintenance requests


Maintain adequate kitchen stock and keep kitchen area tidy


Assist in maintaining effective relationships with internal and external clients


Demonstrate commitment to an Injury-Free Environment and Skanska Safety and Health Management Program

Job Skills & Abilities Guidelines


Computer knowledge and efficiency, including Microsoft Office products


Strong verbal and written communication skills


Basic math skills


Ability to multi-task


Dependability; 8:00am-5:00pm position with 1 hour for lunch


Ability to maintain discretion and confidentiality at all times


Ability to understand and follow directions


Good time management and organizational skills

Education and/or Experience

High School Diploma required

Reception or related administrative experience preferred


The Receptionist derives his or her authority, and performs all duties with guidance, from the Office Manager

Work Environment/Job Conditions

This job is performed in the office and requires frequent sitting (often working on a computer), some walking, standing, bending, and reaching.

Due to computer usage, there may be repetitive motions of the hands and wrists.

He/she must be able to navigate the office and must comply with all Company safety requirements in the office and on the jobsite.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.

They are not intended to be a complete list of all responsibilities, duties and skills required of personnel so classified.

Duties and responsibilities may be added or changed as deemed appropriate by management at any time.

Skanska is an EEO/AA Employer

Skanska USA is one of the largest, most financially sound construction and development networks in the country, serving a

broad range of industries including healthcare, education, sports, data centers, government, aviation,

transportation, power, energy, water/wastewater and commercial. Headquartered in New York with 36 offices across the country, Skanska USA employs approximately 9,400 employees committed to sustainable construction and development and an injury-free workplace. Skanska USA Building, which specializes in building construction, and Skanska USA Civil, which focuses on civil infrastructure, generated $4.9 billion in revenue in 2011, representing 28 percent of Skanska’s global construction revenues. Development units Skanska USA Commercial Development, which invests in and develops office and multi-family projects in select U.S. markets, and Skanska Infrastructure Development Americas, which develops public-private partnerships, are both leaders in their selected markets. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled $18.9 billion in 2011.

Skanska - 2 years ago - save job
About this company
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Skanska USA Building Inc. is a leading national and local provider of construction, pre-construction consulting, general contracting and...